Fleet Coordinator (Wits RHI)

Main purpose of the job:
To provide operational support to the Facilities Officer in developing and enforcing vehicle operating procedures for the Organisation’s fleet
To assist the Facilities Officer with the day-to-day smooth running of the subdivision
Location:
Wits RHI, 22 Esselen Street, Hillbrow - Johannesburg
Key performance areas:
Assist in allocating the use of vehicles and Drivers daily
Assist in the issuing of vehicle keys, Petrol Cards, and logbooks and ensuring their return at the end of the business day
Coordinate scheduling and delivery/collection of vehicles for routine maintenance/services/repairs
Update and file all log sheets, petrol receipts, and vehicle maintenance check sheets to always ensure data integrity
Ensure that the Drivers keep the vehicles clean and carry out the necessary monthly checks
Ensure that vehicle branding logos, and valid license discs are prominently displayed
Ensure that all drivers operate the vehicle with care and consideration to other road users
Report any vehicle faults, repairs, or accidents timely
Monitor the internal vehicle rental system for invoicing/rental charges for external hiring of vehicles to the various Syndicates
Respond to vehicle emergency situations and provide on-call assistance as needed
Maintain precise documentation and provide monthly reports to the Facilities Officer/Operations Manager
Act as a senior driver for high delegation visits
Oversee occupational health and safety for fleet services
Liaise with management for daily transport schedules
Ensure that the relevant vehicle usage forms are completed in accordance with the policy
Ensure that Drivers collect and deliver documents and/or goods safely
Ensure that Drivers always obey traffic rules
Manage all fleet administration including but not limited to fleet maintenance duties, legislative compliance, and financial compliance
Manage and sustain detail-oriented schedules and tasks – (especially with the vehicle leasing/hiring to other Syndicates)
Assist in completing the MVA claim forms and obtaining quotes and supporting documents
Management and development of subordinates
Required minimum education and training:
Degree/Diploma in Fleet Management or equivalent
Valid unendorsed South African driver’s license (Code 10) and a Public Drivers Permit (PDP)
Required minimum work experience:
Minimum of 3-4 years of relevant working experience in a Fleet Environment
Desirable additional education, work experience, and personal abilities:
Certification in Advanced Driving with an excellent driving record
Able to work independently
A self-starter
A professional and positive disposition
Customer-orientated and tactful
Self-motivated with high regard for work ethic, values, and integrity
Must demonstrate strong interpersonal and communication skills, computer experience for maintaining a database of vehicl