Executive Assistant

Job Purpose
The Personal Assistant is to assist and provide administrative support for the Shareholder and family
Responsibilities
Responsible for daily Diary Management
Responsible for Travel Arrangements this would include road, accommodation, flight and wheelchair bookings as well as any changes to current bookings
Assist with arranging of payments
Assist with Dictation
Assisting with reading of emails/documents/printing of various documents etc
Assisting with General administration
Assisting with general Family administration. e.g. Collections, deliveries, Home affairs, flights etc
Submission of Discovery claims and updating of Discovery breakdown
Management of DSTV accounts
Co-ordination and structuring of Facilities Manager for lifting & shopping purposes
Reconciliation of Facilities Manager petrol and general expenses
Assistance with IT needs
Skills and Requirements
Experience as an Executive Assistant/Secretary/Caregiver
Willingness to work on weekends and at odd hours
Computer literate
Meticulous
Places a premium on trust and reliability
Proficient in Microsoft Office and Basic Excel skills required
Excellent organizational and time management skills
Outstanding communication abilities
Integrity and confidentiality
Ability to handle stress
Patience and flexibility essential
Comfortable performing an administrative role