Creditors / Cashbook Clerk

We are looking for a Creditors / Cashbook Clerk on a 3 month Contract in the Roodepoort area to  be responsible for carrying out accounting and administrative duties such as the processing and payment of vendors’ invoices, reconciliation of statements, following-up on unpaid vendors,
obtaining statements and invoices and to provide bookkeeping and clerical support to all financial functions

 

Requirements:
Grade 12
Bookkeeping Certificate will be an advantage 
MS. Office (excel not negotiable, V-Lookup, pivots, concatenate etc.) 
Sage Accpac
Own Transport (non-negotiable)
Excellent communication skills 
Ability to meat strict deadlines
Professional appearance
Willing to work overtime when required 
Job Description: 
Ensure invoices are matched against requisitions, purchase orders and goods received notes with reference to quantities, quality, description and price.
Ensure requisitions, purchase orders and invoices are properly authorized and are in accordance with  the appropriate levels of authority.
Ensure invoices related to contracts agree to the contract.
Ensure the correct GL account & vendor account is utilised when processing invoices in Accounts Payable module.
Ensure that the correct VAT is applied to invoices.
Ensure AP batches are posted daily.
Preparation and submission of creditors’ reconciliations (ensure invoices follow sequence).
Timeous payment of invoices, ensuring discount claimed where applicable.
Timeous follow up on all AP queries.
Forward remittance advices to suppliers after completion of payment run.
File all invoices after payment run according to the agreed filing protocols.
Prepare monthly analysis of the creditors list.
Maintain vendor master listing. (Bank confirmation and company details)
Ensure that all new Vendors complete the onboarding form and submit with bank confirmation.
Maintain the contract register, in terms of filing and price updates.
Ensure audit deliverables are maintained according to the standard required by the auditors.
Any ad-hoc duties which are assigned.
Daily Processing of transactions on Cashbook
Monthly Bank Reconciliations (JHB, CPT, KZN, CFC)
Handling the Company’s Petty Cash as well as monthly Processing and Reconciliation of Petty Cash transactions.
Creditors (Recons, Capturing invoices, Loading Payments on to Cashbook and Standard Bank)
Processing Credit Notes
Capturing Company Credit Card Transactions
Daily cash-ups
Health and Safety – Correspondence with BeeHive