Payroll Administrator

Stellenpak, a well-established fruit packing and cooling enterprise in Paarl, serving a niche market segment in the fruit industry, is looking for an experienced Payroll Administrator to join their team.

The incumbent will be responsible for the management of clocking times and processing of weekly wages of weekly paid staff. In addition, the job incumbent will be required to conduct administrative tasks and provide relevant union information.

Responsibilities:

• Accurately process and administer wages for weekly paid staff, including deductions, final payments, leave payouts, bonuses, reconciliations and payslip distribution
• Manage and verify clocking times on the VIP system with the clocking system, identify discrepancies, liaise with relevant departments and ensure authorised corrections
• Administer weekly paid staff records by onboarding new employees, maintaining complete and up-to-date personnel files, and capturing all required documentation on systems and files
• Process and record relevant leave types in line with policy and system requirements
• Coordinate union-related administration, including tracking representation numbers, updating records, responding to queries and providing reports to management
• Provide feedback and internal support, liaise across departments, assist colleagues when required, and act as a stand-in for the Administrative and Financial Assistant when necessary
• Uphold professional conduct by maintaining positive working relationships, reporting issues to management, and adhering to hygiene and safety standards

Requirements:

• Grade 12 (Matric) with 3–5 years’ experience in a similar payroll or administrative role
• Proven knowledge and hands-on experience using Sage VIP for payroll processing, with a basic understanding of relevant labour and payroll legislation being advantageous
• Highly accurate and detail-oriented, with a results-driven, hardworking, and resilient approach
• Ability to perform effectively under pressure and adapt to change
• Strong interpersonal and communication skills, with proficiency in English and Afrikaans
• Well-developed organisational, administrative, multitasking, computer and numerical skills
• Previous experience in a packhouse facility will be advantageous
• Assertive and firm with the ability to perform well under pressure and in conflict situations
• Resilient and ability to adapt to change
• Good interpersonal skills
• Ability to work independently