Maintenance Planner

Job Purpose

Responsible for planning, coordinating, and overseeing all maintenance activities, to ensure optimal functioning of equipment, facilities, and infrastructure.

Key Accountabilities and Outputs

Maintenance planning and scheduling (preventative, corrective and predictive)

Plant maintenance module relevant to CMMS

Equipment master data management

Job card creation and resource coordination

Parts, tools and resource availability planning

Maintenance performance reporting and continuous improvement

Communication and stakeholder coordination

Preventative & Predictive Maintenance Planning

• Develop, schedule, and optimize PM tasks in line with OEM standards and internal best practices
• Plan and schedule inspections, lubrication calibration, and condition-based tasks to ensure equipment reliability
• Ensure that preventative plans are reviewed and updated periodically based on equipment performance

Maintenance Work Management & Scheduling

• Convert maintenance notifications into work orders with clear scope, required materials, and labour estimates
• Schedule daily, weekly and shutdown maintenance plans in coordination with the production and maintenance teams
• Allocate tasks based on artisan availability and skill set, ensuring minimal disruption to operations

Resource & Material Coordination

• Ensure all materials, tools, and spare parts are available before scheduled maintenance begins
• Collaborate with engineering stores and technical administrator to expedite procurement or issue parts
• Track consumption of critical spares and maintain minimum stock levels through system updates
• Ensure procured materials meet specifications, quality standards, and are cost-efficient
• Ensure critical parts are available to minimize downtime.
• Manage inventory of spare parts and supplies.

Maintenance System Administration & Data Integrity

• Ensure accurate entry and update of technical object data task list, and maintenance history in the CMMS
• Manage maintenance master data integrity and structure (equipment task group, maintenance plans)
• Generate and distribute reports on work order backlog. PM compliance, and overdue tasks

Compliance, Safety & Continuous Improvement

• Adhere to SHEQ requirements when planning and coordinating maintenance activities
• Ensure maintenance activities comply with local safety and environmental regulations (e.g., OSHA).<
  
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