Role Overview

The Payroll and HR Administrator is responsible for managing the accurate and timely processing of the payroll function while supporting the Human Resources team with administrative, compliance, and reporting activities. The role ensures employees are remunerated correctly, statutory requirements are met, and payroll records are maintained with a high level of accuracy and confidentiality.
This position works closely with Finance, HR, and external stakeholders to resolve payroll-related queries, maintain compliance with relevant legislation, and support broader HR initiatives.

Key Responsibilities

Payroll Processing

• Process payroll accurately and within the required deadlines to ensure employees are paid correctly and on time.
• Capture and maintain payroll information including new employee details, salary adjustments, incentives, allowances, and deductions.
• Process employee terminations, final payments, and related documentation.
• Ensure all payroll transactions are correctly recorded and reconciled before payroll finalisation.
• Manage payroll-related queries and provide timely feedback to employees and management.
• Maintain organised payroll records and documentation in accordance with company policies.

Payroll Systems Administration

• Utilise payroll software to perform payroll processing, reporting, and reconciliations.
• Generate and review standard payroll reports to ensure accuracy and compliance.
• Perform payroll reconciliations and ensure alignment between payroll records and financial data.
• Facilitate exports required for financial reporting, including banking and general ledger integrations.
• Maintain payroll filing systems, documentation, and archives.

Statutory Compliance and Reporting

• Ensure payroll activities comply with relevant statutory regulations and labour legislation.
• Manage statutory submissions and reconciliations including PAYE, UIF, SDL, and other applicable contributions.
• Assist with year-end payroll procedures and reporting where required.
• Support the preparation and submission of employment equity and statutory compliance reports.
• Maintain accurate records to support regulatory inspections, audits, or council enquiries.

HR Administrative Support

• Provide administrative support to the HR department on payroll-related matters and documentation.
• Assist with maintaining accurate employee records and ensuring alignment between HR and payroll systems.
• Support HR compliance initiatives and assist with internal or external audits.
• Assist in coordinating HR-related meetings, documentation, and reporting requirements.
• Contribute to employee engagement initiatives, including assisting with company events and internal communications.

Skills Development and Training