Payroll Administrator

A well?established organisation is seeking a detail?oriented and highly organised Payroll Administrator to support the payroll function. The successful candidate will be responsible for accurate payroll processing, time and attendance reconciliation, document management, and employee support. This role requires strong confidentiality, excellent communication skills, and the ability to manage multiple priorities in a fast?paced environment.

Minimum Requirements

• Matric / Grade 12 • Diploma or Higher Certificate in Payroll Administration • Minimum 3 years’ experience in payroll administration or coordination • Excellent verbal and written communication skills in English • Ability to handle sensitive employee data with strict confidentiality • Strong organisational skills with the ability to manage multiple priorities • High attention to detail and accuracy • Strong interpersonal and teamwork skills • Flexible and adaptable to changing demands • Basic financial understanding • Proficient in Microsoft Office (Outlook, Word, Excel) • Comfortable working with ERP systems • PaySpace experience advantageous

Key Responsibilities

Payroll Processing & Administration

• Capture, verify, and process payroll data accurately and on time • Maintain employee payroll records (earnings, deductions, changes) • Assist with monthly payroll runs and year?end processes • Administer medical aid and provident fund updates

Time, Attendance & Leave Reconciliation

• Reconcile leave records with clocking and attendance data • Investigate discrepancies between leave taken, clockings, and approvals • Liaise with relevant parties to resolve variances before payroll cut?off • Ensure leave balances are accurately updated in the payroll system

Compliance & Accuracy

• Ensure payroll processes comply with labour legislation and BCEA • Support payroll audits with accurate records and reconciliations • Identify and flag payroll risks, errors, or inconsistencies

Document Management

• Scan, file, and maintain payroll documentation (leave forms, timesheets, reports, disciplinary records, etc.) • Ensure secure and compliant storage of payroll records • Maintain organised electronic filing systems

Employee & Stakeholder Support

• Respond to payroll queries professionally and timeously • Provide payroll information and reports to authorised stakeholders