General Administrator - Accounts Payable

About the Company
Our client is a well established engineering and project focused organisation operating in a highly structured technical environment. The company places a strong emphasis on accuracy, operational efficiency and financial discipline to support project delivery and supplier relationships.
The finance team plays a critical role in ensuring smooth operations by maintaining accurate records, supporting cash flow planning and ensuring suppliers are paid correctly and on time.

Role Overview
This position will support the finance department by managing accounts payable administration and ensuring supplier documentation, invoices and payment processes are handled accurately and efficiently.
The successful candidate will work closely with the financial accountant and internal teams to ensure invoices are verified, reconciliations are completed, supplier queries are resolved and financial documentation is properly maintained.

Key Responsibilities

1. Invoice Processing

• Capture and verify supplier invoices in the accounting system.
• Ensure invoices match purchase orders and delivery documentation.

2. Supplier Reconciliations

• Perform monthly supplier reconciliations against the accounts payable ledger.
• Identify and resolve discrepancies promptly.

3. Payment Preparation

• Prepare supplier payment batches for review and ensure payments are processed on time.

4. Document Control

• Maintain organised filing systems for invoices, remittances and supporting documentation.

5. Supplier Communication

• Liaise with suppliers and internal departments to resolve invoice discrepancies or payment queries.

6. Financial Administration

• Support the finance team with data entry, document scanning and general administrative tasks.

7. Internal Controls

• Follow internal financial controls and approval processes to ensure compliance and prevent errors.

8. Reporting Support

• Provide accurate information to assist with cash flow forecasting and month-end reporting.

Requirements

• Matric is essential
• A financial qualification will be advantageous
• Previous experience in an Accounts Payable or Finance Administration role
• Experience working in an office administration or finance support environment
• Good computer literacy including Microsoft Word, Excel and Outlook
• Experience using Sage, Pastel or a similar accounting system would be advantageous
• Strong attention to detail and accuracy
• Good communication skills with both suppliers and internal departments
• Abili
  
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