Bookkeeper / Personal Assistant / Administrator

Key Responsibilities

• Capturing and processing financial transactions

• Preparing and processing invoices and statements

• Recording and reconciling payments and receipts

• Assisting with debtors and creditors administration

• Bank reconciliations

• Maintaining accurate financial records and supporting documentation

• Assisting with monthly financial administration and reporting

• General bookkeeping and finance-related administration

• Liaising with suppliers and customers regarding accounts

• Providing administrative and organisational support to management

• Managing diaries, appointments and meetings

• Preparing correspondence, documents, reports and presentations

• Taking minutes and following up on action items

• Managing emails and general correspondence

• Maintaining organised electronic and physical filing systems

• Assisting with confidential and sensitive information

• Coordinating meetings, travel arrangements and other administrative requirements

• General office administration and ad hoc support

• Assisting with the coordination of deliveries, collections and transport requirements

• Communicating with drivers, suppliers, customers and service providers

• Preparing and maintaining delivery documentation

• Tracking deliveries and following up on outstanding consignments

• Maintaining accurate logistics and stock-related records

• Assisting with scheduling and coordinating transport

• Capturing logistics information and preparing basic reports

• Liaising with relevant internal departments to ensure smooth movement of goods

• Identifying and escalating any delays or logistical issues