Stock Controller & Admin

A boutique hospitality property overlooking a major dam and operates with guest rooms, a restaurant, and a bar. Given the scale of the operation, the role requires a hands-on and highly disciplined individual who can effectively manage stock control alongside administrative responsibilities. A high level of precision, accountability, and strict adherence to controls is essential, with zero tolerance for unexplained variances.

Responsibilities:

• Take full responsibility for all stock across the restaurant, bar, kitchen, housekeeping, and operational supplies
• Ensure accurate receiving, issuing, transfers, and recording of stock
• Maintain real-time accurate stock records
• Prevent stock loss, theft, wastage, and misuse
• Enforce FIFO principles and correct storage procedures
• Conduct daily, weekly, and monthly stock counts
• Reconcile physical stock with system stock
• Investigate, explain, and report all variances
• Enforce zero tolerance for unexplained discrepancies
• Maintain accurate stock records on POS, Lightspeed, HOPS, or similar systems
• Monitor sales vs stock usage for irregularities
• Generate stock, variance, usage, and valuation reports
• Monitor minimum and maximum stock levels
• Support procurement planning and ordering
• Verify deliveries, invoices, and supplier pricing
• Report supplier discrepancies and resolve issues

Requirements:

• Proven experience as a Stock Controller in hospitality, restaurant, or lodge environments
• 3+ years experience in stock control
• Strong Excel and reporting skills
• Experience using POS, Lightspeed, HOPS, or similar inventory systems
• Excellent numerical skills and high attention to detail
• Firm, assertive personality with the ability to enforce controls
• High integrity, reliability, and accountability