Tender Administrator

Location: Bedfordview

Level: Mid-Level / Senior Administrative

Reports to: Director

To take full ownership of the tendering lifecycle—from identifying opportunities on the National Treasury eTender portal to the final submission and post-award administrative tracking. The primary goal is to ensure 100% compliance, meet every deadline, and produce high-quality, competitive bid documents.

1. Opportunity Sourcing & Analysis

• Portal Management: Daily monitoring of the eTenders Portal and other platforms for relevant RFI, RFQ, and RFP opportunities.

• Gatekeeping: Initial screening of tenders to ensure the company meets the "Mandatory Requirements" (e.g., CIDB grading, BBBEE levels, and geographical location) before presenting to management for a "Bid/No-Bid" decision.

2. Document Management & Compliance

• Statutory Compliance: Ensuring all corporate documents (CIPC, Tax Clearance/PIN, BBBEE Certificate, COIDA, CSD Summary Report) are valid and updated.

• SBD Management: Expertly completing all Standard Bidding Documents (SBD 1, 4, 6.1, 8, and 9).

• Quality Control: Checking that all returnable schedules are signed by the authorized commissioner of oaths where required.

3. Coordination & Submission

• Process Control: Creating a "Submission Checklist" and timeline for every bid to ensure all departments (Finance, Technical, Sales) provide their inputs on time.

• Briefing Sessions: Attending (or coordinating attendance for) compulsory briefing sessions and site visits.

• E-Submission: Handling the technical upload of documents to the eTender portal, ensuring file sizes and formats meet portal requirements.

• Physical Submission: Managing the secure delivery and "box drop" of hard-copy tenders before the strict closing time.

4. Post-Submission & Reporting

• Tracking: Monitoring the portal for "Tender Awards" or "Cancellations."

• Reporting: Maintaining a Tender Register (Live, Pending, Won, Lost) and analyzing "Win/Loss" feedback to improve future bids.

• Experience: 3–5 years in a dedicated Tender/Bid Administration role within South Africa.

• Education: Matric (Required); Diploma in Administration, Supply Chain Management, or Law (Preferred).

• Software Skills: * Advanced MS Office (Excel for pricing schedules, Word for formatting).

  • Proficiency with PDF management (Merging, OCR, and Digital Signatures).

  • Expert-level knowledge of the CSD (Central Supplier Database) and eTender Portal.

• Regulatory Knowledge: Solid understanding of the PPPFA (Preference Point Systems 80/20 & 90/10), PFMA, and BBBEE codes.

• Extreme Attention to Detail: A single missing signature can disqualify a million-rand bid; this person must be obsessed with the "fine print."

• Deadline Driven: Ability to work under high pressure as "late submissions" are never accepted.

• Ethical Integrity: Handling sensitive pricing data and ensuring strict confidentiality.

  
  

  Contact us at contact@superlifeworks.online