Admin Position

Purpose of the Role:
The Stock Administrator is responsible for accurately managing, recording, and controlling stock levels to ensure efficient inventory operations. The role supports procurement, warehousing, and management by maintaining accurate stock records and ensuring compliance with company procedures.

• Capture and maintain accurate stock records on the system

• Monitor stock levels and report shortages, overstock, or discrepancies

• Process stock receipts, issues, transfers, and returns

• Reconcile physical stock counts with system records

• Conduct regular stock takes and assist with audits

• Prepare stock reports for management review

• Liaise with suppliers, warehouse staff, and internal departments regarding stock queries

• Ensure proper filing of stock-related documentation (delivery notes, invoices, GRNs)

• Maintain stock control procedures and comply with company policies

• Investigate and resolve stock variances

• Strong attention to detail and accuracy

• Good organizational and time-management skills

• Basic accounting or inventory knowledge

• Proficiency in MS Excel and stock management systems

• Ability to work independently and under pressure

• Good communication and teamwork skills

• Matric / Grade 12

• Previous experience in stock control or inventory administration (advantageous)

• Computer literacy

• Knowledge of stock control procedures

Stock Controller / Operations Manager / Finance Manager