Debtors Clerk

Job Advertisement: Debtors Clerk

Position: Debtors Clerk

Location: Cape Tow – Airport Industria

Responsibilities:

1. Accounts Receivable Management: Efficiently manage the accounts receivable function, including invoicing, issuing statements, and following up on overdue accounts.
2. Reconciliation: Perform regular reconciliation of accounts to ensure accuracy and resolve any discrepancies in a timely manner.
3. Payment Processing: Process incoming payments accurately and allocate them to the appropriate customer accounts.
4. Customer Communication: Maintain professional communication with customers regarding their accounts, responding promptly to inquiries and resolving any issues or disputes.
5. Debt Collection: Implement effective debt collection procedures to minimize overdue accounts and reduce bad debt risk.
6. Reporting: Prepare and distribute regular reports on accounts receivable status, aging analysis, and collections activity to management.
7. System Management: Utilize accounting software such as Pastel Partner, Sage One, and Sage Payroll to manage debtor records and financial transactions accurately.
8. B2B Portals: Familiarity with B2B portals and ability to navigate and manage transactions within these platforms efficiently.
9. Documentation: Maintain comprehensive and organized records of all debtor-related transactions, correspondence, and documentation.
10. Collaboration: Collaborate with other departments, such as sales and customer service, to ensure alignment and effective resolution of customer issues.
11. Administration: Basic administration functions, including filing, answering of telephone

Requirements:

1. Experience: Proven experience working in a similar role, preferably within the food or manufacturing industry.
2. Skills: Proficiency in accounting software such as Pastel Partner, Sage One, and Sage Payroll is essential.
3. Communication: Excellent verbal and written communication skills, with the ability to interact professionally with customers and colleagues.
4. Organization: Strong organizational skills with a keen attention to detail and accuracy in financial data management.
5. Problem-Solving: Ability to identify issues and implement solutions effectively, demonstrating initiative and resourcefulness.
6. B2B Portal Familiarity: Experience with B2B portals and understanding of their functionalities is advantageous.