Financial Admin Manager

Financial Admin Manager (Hospitality Experienced)A 5* Game Lodge located in Limpopo.Job DescriptionThe Admin Manager undertakes the financial administrative tasks which include debtors account management, payment allocations, invoicing and cash handling as well as creditors invoice batches and any administration as required.KEY FOCUS AREAS• To meet with GM as required and update on property operations.• Ensure financial administration personnel of the assigned properties is up to group standard.• Ensure accurate completion of month-end workbooks (stocks & payroll).• Ensure the correct and timeous completion of all weekly banking.• Monitor and ensure that all payments received for advance deposits and guest payments are allocated and posted correctly.• Ensure that all department invoices are batched correctly and sent to Group Support Office for payment.• Ensure that the Debtors Age Analysis reports are produced accurately for each month end and sent for payment.• Ensure that all open balances are reported and followed up on weekly basis.• Checking and signing of Petty Cash.• Ensure monthly gratuities are correctly allocated, signed off, summarized and forwarded to the payroll office at month end by each Finance Administrator.• Manage and control stationary orders.• In conjunction with the GM and senior management, assist in the compilation of budgets, development of programs, schedules and objectives which will enable the efficient and accurate running of month end procedures, reconciliation pf all admin processes and reporting.• Together with GM, interpret, understand and explain the financial accounts and reports of each assigned property.• Be available and actively involved in the year-end audit of the assigned properties.• With the administrative team approve monthly financial packs and present this to the Support office Finance team.• Ensure the processing of invoice batches onto Pastel.• Compile variance reports on all overspends on budgets.• Compile mid-month and month end financial reports and highlight variances, discrepancies and/or changes in Policy or strategy.• Compile financial checklists and manuals, provide training and ensure that the procedures are being adhered to.• Payroll management.• Monitor and spot check stock control, operating equipment and orders/purchases for all departments.• Ensure that stock and equipment inventories are maintained, and inventory records being kept.• Monitor and control sales, expenses and profit goals.• Ensure all inventory and stock management systems are maintained accurately within the agreed parameters and in a timely manner.• Ensure that the company COS standards are being met, and applicable incentives paid out accordingly.• Ensure that all necessary stock takes are performed timely and accurately.• Ensure that COS margin percentages and mark-ups on goods are done as outlined in the budgets.• Stock bins on PANstrat- ensure the correct allocation for purchasing and sales.• Manage the stocks on