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PURPOSE:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.
Diary & Meeting Maintenance
Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:Meeting room bookings and set up.Ensure information required for meetings is available for all parties attending.Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.Deadlines to be put in the CEO’s diary.Personal diary of the CEO to be taken into consideration.Coordinate and handle any catering.Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.Provide input into formulation of departmental budgets.
Email Maintenance
Formulate responses to emails on the CEOs behalf where appropriate.Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.Segregate important matters for immediate attention and bring to the CEO if necessary.Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.Open, review and prioritise by importance and categorise all incoming email in a timeous manner.
Travel Arrangements
Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.Including and not limited to flights, car hire and accommodation.Ensure that the airline online check-in is done timeously and secure preferred seating requirements.Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.Prepare relevant travel documents for finance and submit timeously.
General Support
Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.Take minutes for meetings involving the various departments.Ensure a meticulous filing ...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODQyNDc0MzE/c291cmNlPWd1bXRyZWU=&jid=1679669&xid=184247431
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Our company is currently recuiting for a *Travel Administrator *to join our team in Centurion.
*Main Purpose of Position*
The travel administrator is responsible for researching, arranging and coordinating travel, transportation and
accommodation for employees according to the organizations business and budget needs.
*Responsible for all travel bookings*
* Responsible for all travel related Administration and Reporting.
* Research (which includes travel risks) and compares available travel and hotel accommodations to identify the best available option.
* Ensure all necessary approvals are obtained prior to bookings.
* Booking of all travel arrangements and reservations and providing travelers with necessary information.
* Prepares travel itineraries and distributes travel arrangements and schedules.
* Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
* Deal with queries and support travelers.
* Liaise with suppliers.
*Responsible for all travel related Administration and Reporting*
* To complete administration as per the process and procedure.
* Producing relevant reports.
* Maintain travel information.
* Facilitate payment to supplier.
* Set up and manage list of preferred vendors.
* Liaise with G4S Offices to consolidate Risk assessments.
* Monitors and facilitates the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs.
*Health and Safety*
* Participate in the design/ development/ review/ implementation and monitoring of the departmental
* safety plans for each year.
* Participate in safety forums created by the company for example safety meetings and safety talks.
* Report all safety incidents to the relevant people.
* Discuss all safety incidents.
* Follow-up on any activities assigned through safety meeting/committee/representative/management.
* Attend safety education and refresher programs.
* Comply with safety policies and procedures at the workplace.
* Distribute safety information as and when required.
*Qualifications and Experienced*
* Grade 12
* Minimum of 2 years relevant working experience
* Previous training and experience with travel software preferred
*Skils and Attributes*
* Dealing with changing circumstances
* Supporting and working with others
* Acting professionally
* Delivering great customer service
* Sharing and cooperating
* Excellent verbal and written communication skills
* Strong working knowledge of the travel industry
* Excellent organizational skills and attention to detail
* Proficient with Microsoft Office Suite or related software
* Knowledge of relevant flight regulations and required travel documentation essential
Market Related
*Qualifications and Experienced*
* Grade 12
* Minimum of 2 years relevant working experience
* Previous training and experience with travel softw
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzI0MDU0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1184617&xid=1555_24054
2y
6
R 300
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This looks like it could be used by a flight attendant or air hostess.
Actually, I think anyone could find it very useful. Lots of space,
pouches and so on. Perfect hand luggage or overnight bag. And you can
carry it or sling it over your shoulder. Clean, no damage and in a good
condition.
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