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1
Our client based in the Northern Suburbs
is looking for a proactive and organized individual to join their team as an Office Administrator & Secretary
. The successful candidate will play a crucial role in supporting our office operations and assisting with various administrative tasks.About the company:A dynamic and innovative architectural company dedicated to delivering high-quality design solutions to their clients. With a focus on creativity, functionality, and sustainability, we strive to exceed expectations and create spaces that inspire and endure.
Requirements:
Young and energetic individual with a minimum age of 25 years old
Excellent verbal communication skills
Strong problem-solving abilities
Self-motivated and punctual
Trustworthy with high levels of integrity
Exceptional organizational skills
Proficient in Microsoft Office 365
Fluent in both Afrikaans and English
Possession of a valid driverâ??s license and own transport
2-3 years of experience in office administration and secretarial duties, preferably within the architectural or construction industry, with a good understanding of building materials
Responsibilities:
Perform general office administration tasks.
Organize and maintain client files, ensuring they are up to date.
Prepare and type meeting minutes and notes as required.
Coordinate service requests as required.
Run errands for the office as needed.
Manage inventory of office supplies
Maintain cleanliness and tidiness of reception area and boardroom.
Assist with compiling documents and reports.
Welcome clients and prepare refreshments.
Aid in the preparation and administration of tender documentation.
Communicate with clients, consultants, and suppliers regarding projects and information requirements.
Attend site visits and technical meetings, as necessary.
Provide verbal updates and written reports on dedicated projects.
Complete and submit local authority submissions for building plan approvals.
To apply, please send your CV with your salary expectations to natasha@personastaff.co.za
 Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona staff (PTY) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013. If you have any concerns regarding your Personal Information and our compliance towards the legislation, you are welcome to request out POPI Act Policy.
SECTOR: Admin, Office & Support
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004583/N&source=gumtree
2y
Persona Staff Recruitment
Job Opportunity: Medical Receptionist / Aesthetic Assistant
We are looking for a friendly, professional, and well-presented Medical Receptionist / Aesthetic Assistant to join our growing medical aesthetic practice. This role is ideal for someone who is organised, confident, and passionate about patient care and aesthetics.
Key Responsibilities
Welcoming patients and providing exceptional front-desk service
Managing appointments, patient queries, and doctor schedules
Handling telephone, WhatsApp, and email communication
Processing patient files, billing, and medical aid submissions
Assisting with aesthetic procedures (training provided)
Preparing treatment rooms and maintaining clinical hygiene standards
Managing product sales, stock levels, and general administration
Supporting the doctor during busy clinic hours
里 Requirements
Previous experience in a medical or aesthetic practice (advantageous)
Professional communication skills and excellent telephone etiquette
Strong administrative and organisational abilities
Ability to multitask in a fast-paced environment
Computer literate (practice management systems beneficial)
Well-groomed, patient-focused, and able to maintain confidentiality
Willingness to learn aesthetic procedures and skincare products
What We Offer
Competitive salary (based on experience) plus commission.
Training in medical aesthetics and skincare
A supportive, professional working environment
Opportunity for growth in a rapidly expanding practice
Location
Umhlanga, KZN
How to Apply
Send your CV and a recent photograph to lvt1227@outlook.com
6d
Umhlanga1
*Personal Assistant / Brand Ambassador*
Position: Personal Assistant / Brand Ambassador
Location: Reservoir Hills
Type: Full-Time / Part-Time
Start Date: ASAP
We are looking for a highly organised, confident and energetic Personal Assistant / Brand Ambassador to support daily business operations while representing our brand with professionalism and passion. This dual-role position is perfect for someone who enjoys multitasking, engaging with people, and creating a positive brand image.
Personal Assistant Duties
Manage schedules, appointments, and daily admin tasks
Coordinate meetings, travel, and communication
Assist with planning events, launches, and business activities
Maintain professional records, documents, and reports
Run errands and support general operations
Brand Ambassador Duties:
Represent the brand professionally at all times
Assist with promotions, product activations, and marketing activities
Engage with customers online and in-person
Create brand awareness and maintain a positive public image
Provide accurate product information and support customer engagement
Requirements:
Strong communication and interpersonal skills
Well organised, reliable, and able to multitask
Confident personality with a positive attitude
Ability to work independently and under pressure
Basic computer/phone skills (email, WhatsApp, social media)
Previous admin, PA or brand promotion experience would be advantageous
Valid driver’s license
What We Offer:
Competitive salary + incentives
Training and full brand onboarding
Opportunity to grow with the company
Supportive, energetic working environment
Exposure to brand events and promotional activities
Send your CV, short motivation, and recent picture to: naidoo@maxisa.co.za
6d
1
SavedSave
Job Opportunity: ReceptionistWe are looking for a well-presented, friendly, and reliable Receptionist to join our team.Minimum Requirements:Matric (Grade 12)Excellent communication skillsProfessional appearance and positive personalityBasic computer literacyAbility to handle calls, greet clients, and assist with general office tasksStrong organisational and people skillsDuties Include:Welcoming visitors and clientsAnswering and directing phone callsManaging appointments and front-desk administrationMaintaining a neat and professional reception area Location: Parow Industrial Working Hours: 8am to 5pm Salary: Discussed in Interview To Apply: Send your CV to operations@bmscientific.co.za
6d
ParowSavedSave
We are looking for a Swahili speaking temp to assist us with reception and come client communication in December and January. This would suit a student. We are open to remote and hybrid options. You would be chatting to agents in Kenya and Tanzania.If you are interested please email bernice@weareswift.co.za with your CV
6d
Berea & Musgrave2
We are looking for a young man to assist with billing on our medical software for our Doctors surgery. He must also assist with making appointments and general reception and clerical work in our small Doctors rooms. General computer experience, computer literacy, word, emails, answering telephone calls, scheduling appointments are essential.At least two years experience foung this.Tuition in using our software will be provided.
We are looking for a hard working person that can take on a new challenge, learns quickly, is bilingual and has good person skills. Preference if you have any accounting software experience and live close to Fairways, Grassy Park. Please send cv to gani_a@telkomsa.net
5d
Grassy Park1
Position – Dialer Administrator (Night Shift Campaigns)
Experience in outbound call center salesIT/Dialer experience (Preferred)Operational hours 1am – 10amIntermediary to expert in Excel ProficiencyReporting ExperienceMust have at least 3 years’ experience managing a dialerSalary is negotiable depending on your experience
https://www.ditto.jobs/job/gumtree/807920922&source=gumtree
8mo
CallForce
1
SavedSave
DO NOT APPLY UNLESS 3 YEARS OFFICE ADMIN EXPERIENCE NO AGENCIESAdmin Assistant to General Manager – Urban Elephant (Cape Town CBD)Urban Elephant, a leading hybrid hotel group in Cape Town, is looking for a highly organised Admin Assistant to support our General Manager. This role is ideal for someone who is detail-driven, reliable, and able to keep a fast-moving hospitality business running smoothly.Location: Cape Town CBDPosition: Full-time, office-basedStart: Immediately or soonestResponsibilities:• Assist the GM with daily administration and scheduling• Manage emails, documents, checklists, reports, and filing• Coordinate operations tasks across multiple buildings• Follow up with housekeeping, maintenance, and suppliersvantage but not essential• Professional, dependable, and able to work independentlyTo Apply:Send your CV to karin@urbanelephant.co.za with the subject line Admin Assistant – Your Name.
7d
City Centre1
SavedSave
2026 Remote Opportunities Now Open!
This year, we’re looking for motivated, reliable individuals who are ready to grow, earn, and work from anywhere. If you're hungry for opportunity and you’re ready to start building something real, this is for you.
What is the Remote Opportunity?
We connect individuals to various entry-level online roles such as:
• Customer support
• Online sales & product assistance
• Admin & data processing
• Chat/Email support
• General online task work
South African Residents
Requirements (Must Have):
✔️ Proof of Residence
✔️ Basic phone or laptop with internet
✓ Matric/equivalent or high
Training provided.
APPLY TODAY:
Take the first step to working remotely and building a better year for yourself!
7d
SavedSave
ADMIN POSITION AVAILABLE AT FMCG COMPANY -UMBILO Requirements: • Previous admin experience (advantageous but not always required) • Strong communication and organisational skills • Basic computer skills (MS Word, Excel, Email) • Ability to work independently and under pressure • Professional, reliable, and punctual Salary: To be discussed in the interview How to Apply:Please send your CV & Matric certificate to epjobapplications00@gmail.com
7d
OtherWe are placing this ad on behalf of a Client.Job purpose: Medical Secretary for a General SurgeonYour application will only be considered if your experience matches the below specifications. Please note the location - Blaauwberg/Sunningdale. Ideal candidates must have
previous experience in working in a specialist practice.
Experience in working with
Goodx and Practice Perfect medical software is preferable.
The ability to work
efficiently under pressure is essential for this post.
Excellent organisational
and communication skills are essential.Key responsibilities: Reception of patients, vendors, Reps and other individuals entering doctor's rooms.Calling and Scheduling of patient Appointments.First point of contact for all telecoms. Final point of contact for Patient File preparation for consults in the rooms. Completing the billing tick sheets and adding ICD-10 codes to the tick sheets.Submitting scope information directly to Medical Aids and follow-up. Managing of petty cash in rooms and performing reconciliation. Doctor's direct requests; patient related and private.
Salary - market related/
negotiable
Please send cv’s to: careers@xpedient.co.za and include the reference in the Subject Line: Medical Secretary Closing date: 17.12.2025Should you not hear from us in the next 2 weeks, please consider your application as unsuccessful.
7d
Blouberg1
°Strong Sales closing, experience of 3 years and above
°Between the ages of 26 to 36years
°Beauty sales, retail, (advanced Aesthetic treatments - advantageous) , sales experience, counter retail face to face or via telcom sales advantageous preferable
°Must have proven sales track record
Own reliable transport
3 x Traceable references
°Must live close to Gateway or Pavilion
°Must have great people skills, proactive, self starter and great very professional, excellent communication and interpersonal skills
°(Advantageous) to have activations, promotions, sales events experience
°Dependable/Reliable/Good working ethics is a must,
NB:
No job hoppers.
Only Proffessional applicants need apply.
CLOSING DATE:15/12/25
To apply send in the listed order:
1.Resume
2.Qualifications
3.Matric
4.Professional image head to toe
5.Cover letter of who you are
6.Availability to start
REMUNERATION:R6500- basic
(D. O. E) must have strong Sales background, telephone and admin experience
+
Plus commission
+
Plus cash performance based day incentives
To 0607343624 Yvonne
8d
UmhlangaSavedSave
Full time receptionist required for medical practice in Durban North, preferably someone in close proximity to Durban North.Basic computer knowledge required.Times: Monday-Friday from 8:30 to 17:30 Saturday from 8:30 to 14:00Salary: 6500-00Please respond via the site or email only: dn3medical@gmail.comPlease attach a recent picture of yourself for our records.
7d
Durban North1
SavedSave
Job Advertisement: Personal Assistant (PA) in Pinetown/Upper Highway Area. Are you organised, reliable, and ready to support a busy professional? We are looking for a Personal Assistant to join our team!Position: Personal Assistant (PA)Salary: R5,000 per monthWorking Hours: 8:00 AM – 14:00 PM, Monday to Friday at our offices in Pinetown (2 weekly updates with Director at designation) Laptop will be provided Own car would be advantageousKey Responsibilities:Manage daily schedules and appointmentsHandle correspondence and phone callsOrganize files and documentsAssist with administrative tasksSupport in planning meetings and eventsRequirements:Excellent organisational skillsGood communication skills (verbal and written)Excellent computer literacy (MS Office/Excel) Reliable and punctualPrevious PA or admin experience an advantageIf you are proactive, efficient, and ready to contribute in a supportive role, we want to hear from you!To apply, please send your CV and a brief cover letter outlining your suitability for the role.yushaviatsnd1@gmail.com / 0729212331
9d
HillcrestSavedSave
Absolutely, Shivan! Here’s a structured vacancy ad for a Tyre Breakdown Technician, tailored for clarity and professionalism. Let me know if you’d like to adjust any details or add specifics like location, salary, or company info.
Vacancy: Tyre Breakdown Technician
Position: Tyre Breakdown TechnicianLocation: Port ShepstoneEmployment Type: Contract
Key Responsibilities:
Respond promptly to tyre breakdown calls and roadside emergenciesDiagnose and repair tyre-related issues on-siteReplace, fit, and balance tyres for various vehicle typesMaintain accurate service records and job reportsEnsure compliance with safety protocols at all timesProvide excellent customer service and communicate clearly with clients
Requirements:
Proven experience as a tyre technician or similar role (advantageous)Valid driver’s license (required)Ability to work independently and under pressureGood problem-solving skills and attention to detailWillingness to work flexible hours, including evenings and weekendsPhysically fit and able to handle heavy equipment
Benefits:
Competitive salary (details to be discussed)Overtime and call-out allowancesTraining and development opportunitiesSupportive team environment
To Apply:Send your CV and a brief cover letter to admin@lltyres.co.za
9d
Port Shepstone1
SavedSave
We are looking for a proactive and organised individual to join our team as an Office Administrator and Coordinator.Requirements:> Minimum of 3 years relevant office and administrative experience.> Strong administrative and numeracy skills.> Experience with MS Office - specifically: Word, Excel & Outlook.> Knowledge in Xero Accounting software for invoicing and quotes.> Strong organisational and multitasking abilities.> Be able to work independently and under pressure.> Take own initiative and be self-motivated.> Excellent communication skills, both written and verbal.> Respond to emails promptly and effectively.> Excellent client relationship skills. Position includes reception duties and telephonic client liaison.> Own reliable transport.Based in Brackenfell. Working hours are Monday to Friday 8am to 5pm.Position to commence from January 2026.If you meet the above requirements, please send CV to bianca@maxiprojects.co.za
9d
Brackenfell1
WHO ARE WE?Drs Mabasa and D'Andrea Incorporated trading as MD Inc., is a Cape Town based company of Specialist Emergency Physicians who share a passion for Quality Emergency CarePost Reports to: Billing SupervisorLocation: Plumstead, Claremont and PinelandsDuties and ResponsibilitiesTo relieve the Billing Clerk for Meal intervalsTo assist with the uploading of documentation as the need arises. To liaise with the various Medical Aids Schemes for Pre-authorisation / Casualty authorisation.To provide support to the Medico Legal Department with uploading /obtaining information To assist/support the Billing and Administration Department with the completion of additional paperwork requested by the Medical Aid Scheme or PatientsHandling all telephonic/email queries and directing to the queries to the relevant department/sProvide live feedback on if any patients raise any complaints.To Accurately bill patient accounts via GoodX SystemEnsure that Medical Aids have received all claimsFollowing up on rejected claimsDealing with queriesAccept Cash/Card PaymentsCompetenciesAttention to detailHighly organisedAbility to handle pressureProfessional Image and Conduct Excellent Communication skillsExcellent Interpersonal skillsTime management skillsAbility to meet deadlinesRequirementsGrade 12 (non negotiable)2-3 years experience in a Administrative role preferredKnowledge of Medical Aid Scheme rules/Benefits/guidelinesAdditionalTemporary PositionWorking hours: 09h00 - 18h00 Long Week - Mon- Sun (Wed-Thurs off)Short Week (Wed - Thurs) Prospective Employee to start as soon as possibleNB: Interested applicants can forward their detailed CV to hr@mdinc.co.za Please indicate APPLICATION: Billing Assistant in the subject line. Should you not receive communication from us two weeks after the closing date, please consider yourself as unsuccessful.CLOSING DATE:19 December 2025
9d
OtherSavedSave
Sorting room administrator required
Must be good with numbers (Filing in number order)
Computer literate
Must be good with filing
Quick learner
Honest & reliable
Training provided
Email CV to natashamanilall@ccdcouriers.com
9d
Newlands1
Combined Administrative Duties for Clerk Role
This position combines the general administrative responsibilities of the Admin Clerk with the specialized documentation and system administration required for the Receiving Clerk role.
Stock. Receivine. and DesDatch Administration
These duties focus on the accurate and timely processing of all goods documentation to maintain accurate stock records and facilitate financial transactions:
Documentation Management:
* Collect and sort all supplier invoices, delivery notes, and Internal Branch Transfers (IBTs) from the receiving area every morning and throughout the day.
* Check all mathematical calculations on invoices and delivery notes for accuracy before goods are signed or paid for and process any required adjustments.
* Ensure all goods are entered into the POS (Point of Sale) system to update the stock record.
* During documentation capturing, check stock quantities and unit prices per item being
entered.
* Ensure that orders being dispatched to customers are accompanied by the store invoice (in duplicate) or proof of delivery documentation.
* Ensure that the store copy of the customer invoice is signed by the customer as proof of receipt when the driver returns.
* Print backing notes and ensure they are attached to the corresponding invoice or delivery note.
* Ensure that all documentation is passed onto the relevant Administration Clerk.
Stock Svstem and Pricine Control:
* Ensure stock codes already in the POS system are correct and match the product description and item size.
* For new merchandise, create stock codes and liaise with the store manager regarding mark-up and gross margins.
* Perform periodic stock checks on the system to ensure product codes are correct, pricing is accurate, and no negative stock levels appear.
* Ensure rebates and discounts shown on invoices/delivery notes are correct according to
the supplier agreement.
* Assist with stock discrepancies, investigating and rectifying them.
Responsibility:Supplier & Merchandising Support
* Print the correct labels for stock items and label merchandise or shelving accordingly.
* Process supplier returns in accordance with supplier/store policy and procedure.
* Liaise with supplier representatives regarding damaged stock, incorrect stock delivered and arrange for pickups and credit notes.
G enerat Financial afsd Personnel Administration
These general duties support the smooth running of the stores overall administrative
function:
Financial Administration:
* Perform daily banking, refunds, paperwork, and other cash office related duties.
* Daily checking and reconciliation of petty cash and floats.
* Follow up on cashier till discrepancies.
* Prepare daily and month-end reports.
* Reconcile daily creditors sent to Head Office.
* Assist with the purchasing and monitoring of all sundry expenses and the preparation of all sundry accounts.
* Ensure that all supplier and creditor accounts are reconciled timeously and that the
correct amount is paid.
* Assist in the collection and reconciling of all outstanding debtors.
* Documentation and Record Keeping:
* Capture invoices and other documentation accurately and process within pre- determined timeframes.
* Organize all administrative work and ensure it is sent through timeously.
* Fife all invoices, statements, and proof of payments according to the operational
manual requirements.
* Ensure that company rules, regulations, and policies are adhered to.
* Personnel and HR Support:
* Check and maintain daily employee cocking records.
* Assist in processing leave, sick leave, and other absentee records.
* Assist with duty overtime and day off lists.
* Assist in preparing organizational charts and other background information.
* Assist in processing personnel documents and retention records.
Salary: RTBAJob Reference #: MillJOB02Consultant Name: LRB Legendary Retail Brands
1mo
Mica Investments (PTY) Ltd
SavedSave
Junior Office Admin Assistant
A Distribution company in Montague Gardens
(Cape Town) is looking for a Junior/entry level candidate to start as soon as possible
Requirements
for this post:
·
Assist
with taking telephonic orders from Customers
·
Assist
with general admin
·
Minimum
Grade 12, tertiary qualification will be an advantage
·
Hands-on
experience in operating spreadsheets
·
Proficiency
in English and in MS Office
·
High
degree of accuracy and attention to detail
·
Time-management
and organization skills
·
Must
be able to communicate with clients
·
Good
telephone etiquette
·
Confidentiality
·
Self-Motivated
Salary negotiable
Email CV to: creditors@thefoodstore.co.za
12d
Century CitySave this search and get notified
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