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New vacancy for an Admin Officer has become available for our client in the Truck Industry in Isando Johannesburg. Duties: Answer and screen calls and emails for manager as and when requested. Keep appointment diary for Admin Manager. Compile daily security asset inspection report by obtaining security inspection and distribute to relevant role players. Compile daily consumption report and distribute to all role players. Collect all monthly reports from branches (HSE, Security, Fleet, and Consumption). Data capturing of all relevant info on monthly reports. Obtaining all monthly invoices from service providers and follow up on outstanding invoices. Process all monthly payments by completing purchase requisitions and submit to Admin Manager Office to sign off. After approval, submit to finance and ensure payments are processed before due dates. Ensure monthly inspection on hygiene and safety which include cleanliness of facilities. Ensure monthly vehicle inspections is done by the delegated person and capture relevant information. Process all fleet vehicles cost and keep fleet vehicle maintenance current and report updated. Ensure all insurance claim report are completed and submitted to management with all relevant supporting documents. Follow up on claims processed. Process tracking installation requests and ensure installation certificates are received. Create user accounts for clients on the tracking system and communicate details to the relevant managers as well as keeping records of all users. Typing of letter/emails and taking of minutes during meetings. Attend meetings on behalf of manager when delegated to do so. Filing of all records and keep an easily accessible filing system. All ad hoc tasks as required to ensure the effective administrative and productive flow of the company. Requirements: Matric Certificate. Code 8 license. 3 years of experience within a similar role. Able to read and write English. Advanced MS Office experience. Data capturing and reporting experience. Telephone answering and call screening. Team Player. Confident and proactive approach – Anticipates issues and requirements. Procurement background/Accounts. Health and Safety background (SHEQ). SECTOR: Administrator https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93ZWJhcHAucGxhY2VtZW50cGFydG5lci5jb20vd2kvYXBwbGljYXRpb25fZm9ybS5waHA/aWQ9c3RhZmZzb2xzJnZhY2FuY3lfcmVmPUUuTDAwMjAwMS9BSw==&jid=1804366&xid=E.L002001/AK

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Admin/Stock Manager Position Overview: As an Admin/Stock Manager, you will be responsible for overseeing the administrative and stock management functions within our organization. You will lead a team of administrators and stock controllers to ensure efficient operations and accurate inventory management. Additionally, you will play a key role in developing and implementing policies and procedures to optimize stock control processes and enhance overall productivity. Key Responsibilities: - Lead and manage the administrative and stock control teams, providing guidance, training, and support to ensure high performance and adherence to company policies and procedures. - Develop and implement effective stock control policies and procedures to optimize inventory management, minimize stockouts, and reduce excess inventory levels. - Monitor inventory levels and stock movements, conducting regular stock counts and reconciliations to ensure accuracy and integrity of inventory records. - Coordinate with suppliers to manage procurement activities, negotiate contracts, and ensure timely delivery of stock while minimizing costs and maximizing value. - Analyze stock data and performance metrics to identify trends, inefficiencies, and opportunities for improvement, implementing corrective actions as needed. - Collaborate with cross-functional teams, including sales, operations, and finance, to forecast demand, plan inventory levels, and optimize stock allocation to meet customer requirements. - Maintain accurate records of stock transactions, including stock in, stock out, and adjustments, and generate reports to provide insights into stock performance and inventory trends. - Handle administrative tasks, such as managing correspondence, scheduling meetings, and maintaining office supplies, to support the smooth operation of the organization. Qualifications: - Proven experience in administrative and stock management roles, and or relevant experience in a similar industry. - Strong leadership and management skills, with the ability to motivate and inspire team members to achieve common goals. - Excellent organizational and analytical skills, with a keen attention to detail and accuracy in inventory management and record-keeping. - Proficiency in inventory management software and MS Office applications, particularly Excel, to analyze data and generate reports. - Effective communication and interpersonal skills, with the ability to interact professionally with internal and external stakeholders. - Proactive and results-oriented mindset, with a commitment to continuous improvement and driving operational excellence. If you feel you meet the above listed requirements then feel free to send us your CV at: info@chicanoscustoms.com Should we not get back to you within 2 Weeks Please consider your application unsuccessful.

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Assistant Director Admin - PretoriaPURPOSE OF THE POSTTo render administration support in the Office of the Director-General.Key Performance Areas:Providing administrative support• Processing and duplicating approved submissions• Distribute approved submissions and letters to relevant Programmes• Drafting of letters, memoranda and submissions as requested• Providing feedback to officials on status of submissions• Submitting copies of submissions signed by the acting DG to the DG• Assisting with quality assurance in submissionsDocument and information management• Capture all incoming and outgoing documents and information into manageable and retrievable system• Filing DG memoranda manually and electronically after sending to Programmes• Filing approved submissions• Keeping database of status of submissions including signed ones• Recording classified documents in a register• Shredding of documents• Biannually liaising with the records section (KIRMU) on the transfer of records from the ODG to the central registryAssist with Management of memos workflow processes in the ODG• Assisting with quality control on all DG memoranda drafted• Assisting in monitoring and ensuring that memoranda drafted are all signed-off and distributed to Programmes• Sending out preliminary memos to Programmes on the same day the ODG receives request or instruction• Assisting with following up outstanding draft replies, briefing notes and speeches for the Minister, Deputy Minister and DG• Assisting with coordinating and finalising reports to be presented at Opco and ExcoOffice supplies and equipment management• Ordering office supplies• Ensuring that office equipment is operational and informing relevant person if something is not working• Assisting with procuring equipment and processing payments as• requiredAssist in financial management of the office budget• Annual consolidation of units financial needs• Assisting with crafting of budget projections for the ODG• Preparing necessary documentation required for the movement or transfer of funds• Completing all SCM and financial documents such as BAS payment advice, petty cash, and Log 1 forms• Discussing monthly spending patterns with the D: ODG• Keeping a record of all transfer payments• Assisting with the follow-up with Programmes on reports for projects funded from the transfer payment accountKnowledge• Excellent knowledge of government and Parliamentary processes• Knowledge of organising, planning, executing and• monitoring projects• Knowledge of departmental policies and proceduresSkills• Organisation and administration skills• Excellent verbal and written communication skills• Good interpersonal skills• Financial management skills• Report writing skills• Problem solving skills• Computer literacy• Project management skillsPersonal attributes• Able to work under pressure• Must be reliable and trustworthy• Be able to work under pressure• Work independently while being consultative• Pay attention to detail• Focused on https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ3ODk5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1181360&xid=1266_47899

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procurement officer in Gauteng (7 results)

Results for procurement officer in Admin jobs in Gauteng