Personal Assistant

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A well - established manufacturing company situated in Phoenix, Industrial Park, seeks to employ an experienced Personal Assistant .

· Acting as the point of contact among executives, employees, clients and other external partners

· Managing information flow in a timely and accurate manner

· Manage information flow in a timely and accurate manner

· Manage , organise and coordinate executives’ calendars and set up meetings

· Make travel and accommodation arrangements

· Prepare and consulate daily, weekly, monthly expenses or quarterly reports

· Manage and maintain good office inventory supply

· Format information for internal and external communication – memos, emails, presentations, reports etc.

· Fulfil the role of a scribe taking minutes during meetings.

· Screen and direct phone calls and distribute correspondence.

· Organize, update and maintain the office filing system.

· Reading, monitoring and responding to emails.

· Answering calls and liaising with clients .

· Attending to queries in a proactive manner.

· Preliminary drafting of correspondence on behalf of the CEO.

· Delegating work in the absence of the CEO where necessary ensuring important matters are taken care off.

· CEO Diary management.

· Planning and organising events.

· Conducting research.

· Preparing presentations.

· Planning , coordinating and managing ad hoc projects

· Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

· Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation etc.

· Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database

· Maintain professionalism and strict confidentiality .

Job Requirements

• 4 years experience in administrative role reporting directly to upper management.

· 4 to 5 years Work experience as an Executive Assistant, Personal Assistant or similar role.

· Excellent MS Office knowledge.

· Outstanding organizational and time management skills.

· Familiarity with office applications (e.g. e-calendars and copy machines etc.).

· Able to maintain and retain confidentiality of information.

Should you meet the above requirements please email a detailed cv to safsrecruitment2024@gmail.com

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