Portfolio Administrator Level 2 - Gauteng Ref 21/1

Reporting to the Manager: Strategic Support and Information Analytics, this role will provide and maintain high-level professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization.

THE CANDIDATE PROFILE

• Basic project administration ability;
• Innovative and team player;
• Results-driven individual;
• Strong analytical ability coupled with sound problem-solving skills;
• Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements;
• Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility;

QUALIFICATIONS AND EXPERIENCE

• 3 year tertiary qualification in Office Management / Secretariat;
• A Valid Code 08 drivers’ license (Travel could be required);
• Ability to maintain high-level of accuracy and confidentiality
• 3 years’ experience in Administrative/ Secretarial capacity at a similar level
• Ability to maintain high-level of accuracy and confidentiality is essential;

KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS

• Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Independently applies functional or technical knowledge in order to perform higher level clerical, administrative and secretarial duties well within policy and procedural requirements.
• Secretarial Services: With minimum supervision, schedule internal & external meetings with higher levels of complexity (diary management, professional communication with participants, booking venues & equipment; handle all relevant logistical arrangements) according to SALGA requirements and within budget.Drafts, prepares and edits responses to correspondence. This includes circulating various notices emanating from the Office of the Chief Officer and monitor adherence to relevant instructions therein.
• Event Management: Independent coordination of small to medium-sized events adhering to all quality and budgetary requirements. With some supervision, coordinate some aspects of large (local and international) events/ conferences adhering to all quality and budgetary requirements.
• Administrative Services: Ensure accuracy and completeness of administrative records and committee files and ensure a functional and user-friendly filing and record management system. Make recommendations to improve administrative and filing systems, processes and practices for increased ef...
  
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