EXECUTIVE SECRETARY / PA

Our multi national client based in Uitenhage is looking to employ an experienced Executive Secretary / PA.A awesome opportunity exists for a suitably qualified candidate.Education and Experience:Relevant 3 year tertiary qualification in Business Administration and competencies will be considered.German language proficiencySound office or business administration experience, of at least three years’ experienceExcellent typing skills and end-user computer proficiency (i.e. MS Word, Excel, PowerPoint and Microsoft Outlook) combined with advanced electronic report and presentation preparation skillsJob Description and Responsibilities:Responsible for providing an extremely high level of professional administration services to the Director’s officeCoordinating the Director’s respective diary, handle incoming and outgoing communication and re-route to appropriate departments when necessaryResponding to routine correspondence within limits of authorityScreening all incoming calls, act as intermediary for Director within established guidelines and re-route issues which could be handled by the Director’s subordinatesScreening all visitors to the office of the DirectorEnsuring the smooth running of the office in the Director’s absence by either handling or delegating important mattersInterpreting and implementing the Director’s instructions and administrative requirementsPreparing professional, accurate, and high quality electronic presentations and documentationArranging and coordinating meetings / workshops with employees and external delegatesMaking local and international travel reservations and itinerary bookings, including arranging appointmentsPreparing and process local and overseas travel expense claimsKeeping a comprehensive filing system for the division and action all routine office administration, i.e. leave absence reportsCoordinating the Management update for the DivisionProviding administrative support on special projectsRaising divisional orders for monthly invoicesSkills, Attributes & Other requirements:Have well-developed communication skills, both written and oral, with an excellent command of the English language.Have good interpersonal skillsHave the ability to perform effectively under pressureHave the ability to work on own, display initiative and take accountability for own actionsPresent with a professional demeanor, be diplomatic and display an appropriate understanding of cultural diversityBe flexible to work outside of normal office hours when requiredHave an excellent attendance recordDisplay good organizing and planning skills, with strong attention to detailBe able to maintain confidentiality and integrityPlease consider you application unsuccessful if you have not heard back from us within 2 weeks.