Admin Controller Sasolburg

Phakisa Holdings is seeking for an Admin Controller in Sasolburg • Checking all Time Sheets and Hours submitted prior to sending to Head Office • Relay Quote requests to Head Office • Distribute Quotes to clients’ sites • Coordinate team for mobilization of Safety Standby’s / Resources • Distribute Invoices • Reconciliation of Invoices Issued Vs Invoices Returned • Following up on Outstanding Invoices • Sending invoices to Head Office for submitting on Ariba • Logging calls with contract centre to invoice / PO related problems • Resolving Invoice / Quote related inquiries/concerns • Ensuring POs are in place for each employee (Includes follow up) • Provide Admin support to Operations Staff by ensuring standard documents are in place for them to use • Keep Standard Documents File up to date • Monitoring MSP, Technical and Holdings Debtor Reports – resolving issues providing written feedback • Ensuring Compliance to SASOL IRM paperwork for TES employees (Correct procedures are followed, relevant documentation is completed and kept on file for auditing purposes.) • Preparation for Sasol IRM TES documentation audits • Supporting and coaching admin staff as-and-when needed • Ensuring Payroll accuracy and resolution of any payroll queries • Ensuring that the turnaround time for payments and invoicing for queries are met • Ensuring required turnaround time on issuing of quotes • Purchase Orders • Document filing and control of all documents relevant to the Admin Controller position • Grade 12 / Matric • At least t three (3) years’ experience in an Administrator. Control Position • Good understanding of the SASOL IRM processes and systems • Good understanding of all documents involved in the process • Very Meticulous and attention to detail • High level of administrative efficiency • Good verbal and written communication skills • Very Good level of pro-efficiency on Microsoft Office (Excel; Word; Outlook; Teams) • Ability to read and understand Debtor Reports • Understanding of Quote, Time Sheet and Invoicing Systems Negotiable  • Grade 12 / Matric • At least t three (3) years’ experience in an Administrator. Control Position • Good understanding of the SASOL IRM processes and systems • Good understanding of all documents involved in the process • Very Meticulous and attention to detail • High level of administrative efficiency • Good verbal and written communication skills • Very Good level of pro-efficiency on Microsoft Office (Excel; Word; Outlook; Teams) • Ability to read and understand Debtor Reports • Understanding of Quote, Time Sheet and Invoicing Systems