Learning and Development Assistant

A dynamic and independent Asset Management firm seeks a learning and development Assistant with strong multitasking, administration, presentation and problem-solving ability whose core role will be to provide administrative support to the Development team and the Global Head of Human Capital. This will include liaising with suppliers and facilitators, organising Attendance Registers, updating employee training records, providing oversight of the Learning & Development systems and its development and supporting the Development team with arranging culture workshops, events, training and interventions.
Duties:
Learning and development responsibilities –
Organisation of internal and external Learning activities, including:
Attendance Registers.
Liaison with suppliers and facilitators.
Survey Management.
Onsite coordination.
Loading of all Learning.
Administration of global new joiner inductions.
Liaison and oversight of internal and external training providers.
Oversight of the learning and development system and its development.
Update employee training records when relevant.
Provision of relevant MI to Human Capital and business leaders in relation to learning and development.
Record training interventions and preparation of reports for FASSET and B-BBEE purposes (and other business requests).
Monitor and assess learning interventions to determine suitability and feedback so that future course can be modified where necessary.
Manage all Learning mailbox queries.
Development team key responsibilities –
Support the Development team with the organisation of culture workshops or other ad-hoc Organisation Development activities.
Administrative support for ad-hoc projects related to Diversity and Inclusion including the organisation of events, trainings and interventions.
Project Management and organisation of various training events including liaising with suppliers, arranging logistics and co-ordinating attendees.
Work in conjunction with team assistants from across the firm to administer and manage logistics for company offsites.
Invoice processing and tracking.
Global Head of Human Capital key responsibilities -
Diary Management for the Global Head of Human Capital.
Meeting Coordination: Organise logistics for both internal and external meetings over various time-zones and different mediums; face to face, video conference, audio conference and telepresence.
Travel Coordination: Create itineraries for sometimes complicated business trips, including the booking of flights, accommodation, transfers and submission of applications for visas where applicable.
Monthly management of travel & expenses process.
Act as the first point of contact for general and administrative queries for the Global Head of Human Capital.
Organise logistics for Global Human Capital team offsites and activities.
Requirements:
Excellent administration