Time & Attendance HR clerk

CONTEXT

Optimise HR administrative efficiencies by delivering services in an accurate and confidential manner in line with Company''s business objectives

PURPOSE OF THE ROLE

HR Service delivery to internal customers by providing payroll with accurate timesheets for all employees timeously. Understanding for the time and attendance system (NAKO/ Biosyn) by ensuring effective and efficient run of the system.

DUTIES & RESPONSIBILITIES

SYSTEM MONITORING AND OVERSEEING THE TIME & ATTENDANCE SYSTEM
Daily monitoring of all scanners
Liaise with NAKO, IT and Maintenance to resolve T&A system & scanners problems.
Communication with the relevant T&A system users to ensure effective usage for the time & attendance system.
ORGANISATIONAL EFFECTIVENESS
Checking of hours and error messages on the time & attendance system daily (NAKO).
Ensure that all leave forms are captured on the system and copies are submitted for record keeping.
Ensure accurate recalculation for daily, weekly and monthly hours on T&A system.
Ensure accurate and timeously submission of timesheets to Payroll by the 10th and 22nd of each month for overtime purpose.
Continuous communication with Production administrators to achieve accurate timesheets for overtime purpose.
Capture new employees on the scanners and on the T&A system, as per HR `s instruction
Termination of terminated employees on the scanners and T&A systems as per HR `s instruction.
Attendant and address all the T &A quires
Monthly T&A report to HR, for analysing the absenteeism rate of the business.
General HR Time & Attendance report / timesheets as requested by Line Managers.
Provide Timesheets for audit purposes.
SOUND QUALITY ASSURANCE
Adhere to relevant Acts (POPIA, LRA, BCEA, payroll and HR policies and SOPs)
Accurate reports
Adhere to accuracy and confidentiality


MINIMUM QUALIFICATIONS
N6 in Human Resources Management.