Accounts Payable Clerk

JOB SUMMARY

The Accounts Payable Clerk is required to:

• Process/post invoices and credit notes
• Reconciliation of creditors accounts and resolving queries
• Paying creditors on time (according to payment terms)
• Confirmation of Intercompany balances

DUTIES & RESPONSIBILITIES

Invoice processing, payments and reconciliations

• Receive and verify invoices and all relevant documentation to process payments for creditors
• Follow up on all missing documentation
• Ensure that payments have been authorized according to the required financial procedures
• Perform the day-to-day processing of accounts payable transactions according to the relevant accounting system for payment authorization
• Validate, approve and post invoices
• Prepare vendor reconciliations
• Resolve all vendor queries
• Prepare the paperwork/backup documents for payment run
• Ensure suppliers are paid on pre-determined payment terms
• Monitor vendor accounts to ensure that payments are up to date
• Forward proof of payments to suppliers when required
• Maintain a current and accurate filing system for the creditors function
• Assist with general administration and financial duties
• Confirm the Intercompany balances
• Make sure that the vendor age analysis has no queries (especially no debit or old outstanding balances)
• Verify B-BBEE status with vendors
• Accurately capture company credit card transactions within the correct period
• Purchase order maintenance
• Open receipt maintenance

MINIMUM QUALIFICATIONS

• Relevant Diploma or degree – preferred but not necessary
• Experience in Financial administration or in a financial support role

MINIMUM WORKING EXPERIENCE

5 years relevant experience

TECHNICAL COMPETENCIES / KNOWLEDGE (What you need to know)

• Computer literate
• Proficient in Microsoft Excel
• Financial background

SKILLS & ABILITIES (What you must be able to do / display)

• Ability to work well under pressure
• Effective written and verbal communication skills
• Work independently as well as in a team
• Effective prioritization and quick problem-solving orientation are requirements to achieve multiple departmental deliverables on a timely basis in a fast-paced category
• Highly organized, with the ability to adapt to change