Senior Office Supervisor

Our company is looking for a suitably qualified and experienced *Senior Office Supervisor *to join our dynamic team. * Office Management Ensure debit and credit notes are dealt with in accordance to organisational procedure. * Investigate and resolve queries on payment discrepancies Perform sundry buying - stationery, consumables, packaging etc. * Monitor and allocate expenses where approved and applicable Responsible for branch petty cash Coordinate cash sales, reconciliations, postings and matching Maintain and execute CAPEX and FAR registers * Report any deviances noted on the accounts * Ensure company records are securely retained for the periods as reflected in the approved retention of records table * Coordinate cash sales, reconciliations, postings and matching * Rebate calculations (cashbuild, kaap agri etc) Monitor and control * Nedbank credit cards and Wesbank fleet statement, ensure completeness for submission Investigate and query all abnormal entries processed * Scrutinise cash sale recons and ensure all debit balances are resolved / disclosed. * Ensure old unclaimed credit balances are written off in line with company policy * Releasing of journals and refund approval * Monitor cash sale processes to ensure compliance with policies & procedures * Scrutinize bank accounts and cash clearance account to ensure that all payments are accounted for and properly posted * Debtors Control - sorting out queries, credit not block releasing * External audits - liaise and assist with schedules, samples, queries etc. Internal audits - liaise and assist where required * Authorising of creditors / mra diff * Ensure all creditors paperwork is grn'd and sent to Head Office * Review insurance claims register/report and approval all insurance claims to be submitted * Vendor applications / questionnaires Tender documents - review/complete etc. * Control of scanning of documents - pod's/credit notes * Execution and monitoring of all housekeeping reports to ensure the system is maintained * Company Stationery - control of stocking and purchasing * Provide input into planning process within the section and execute the approved plan in accordance with policies, procedures and processes to ensure achievement of operational targets. * Comply with work rules, standards and methods. Identify and provide feedback on cost saving initiatives within area of control. * Obtain, check and refine information. * Collate and submit reports. * Run data exception reports and take corrective action. * Conduct document control spot- checks. * Build, support and maintain interpersonal and team relationship to ensure stable working environment and achievement of team objectives. * Implement remedial action where required. * NQF level 6 Diploma / advance certificate and/or at least 5 years experience in an administration environment in a managerial position * Computer literate (Essential) - MS Outlook, Word, S