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Phakisa Holdings is seeking for an Admin Controller in Sasolburg
• Checking all Time Sheets and Hours submitted prior to sending to Head Office
• Relay Quote requests to Head Office
• Distribute Quotes to clients’ sites
• Coordinate team for mobilization of Safety Standby’s / Resources
• Distribute Invoices
• Reconciliation of Invoices Issued Vs Invoices Returned
• Following up on Outstanding Invoices
• Sending invoices to Head Office for submitting on Ariba
• Logging calls with contract centre to invoice / PO related problems
• Resolving Invoice / Quote related inquiries/concerns
• Ensuring POs are in place for each employee (Includes follow up)
• Provide Admin support to Operations Staff by ensuring standard documents are in place for them to use
• Keep Standard Documents File up to date
• Monitoring MSP, Technical and Holdings Debtor Reports – resolving issues providing written feedback
• Ensuring Compliance to SASOL IRM paperwork for TES employees (Correct procedures are followed, relevant documentation is completed and kept on file for auditing purposes.)
• Preparation for Sasol IRM TES documentation audits
• Supporting and coaching admin staff as-and-when needed
• Ensuring Payroll accuracy and resolution of any payroll queries
• Ensuring that the turnaround time for payments and invoicing for queries are met
• Ensuring required turnaround time on issuing of quotes
• Purchase Orders
• Document filing and control of all documents relevant to the Admin Controller position
• Grade 12 / Matric
• At least t three (3) years’ experience in an Administrator. Control Position
• Good understanding of the SASOL IRM processes and systems
• Good understanding of all documents involved in the process
• Very Meticulous and attention to detail
• High level of administrative efficiency
• Good verbal and written communication skills
• Very Good level of pro-efficiency on Microsoft Office (Excel; Word; Outlook; Teams)
• Ability to read and understand Debtor Reports
• Understanding of Quote, Time Sheet and Invoicing Systems
Negotiable
• Grade 12 / Matric
• At least t three (3) years’ experience in an Administrator. Control Position
• Good understanding of the SASOL IRM processes and systems
• Good understanding of all documents involved in the process
• Very Meticulous and attention to detail
• High level of administrative efficiency
• Good verbal and written communication skills
• Very Good level of pro-efficiency on Microsoft Office (Excel; Word; Outlook; Teams)
• Ability to read and understand Debtor Reports
• Understanding of Quote, Time Sheet and Invoicing Systems
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQzMzU4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1233637&xid=1555_43358
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