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If you have a 3 year National Diploma (NQF Level 6) in Legal/Administration or related field, 5 years in Secretarial role, worked in alegal or secretarial environment, preferably corporate environment, our client needs to hire you.
Functions:
Admin and secretarial support to executive company secretary office
Setup board and committee meetings
Draft agendas
Minute taking
Diary management of Executive Company Secretary
Screening all communication on behalf of Executive Company Secretary
Responsible for travel arrangements
Recordkeeping
Must have:
Matric
3 year National Diploma (NQF Level 6) in Legal/Administration or related field, 5 years in Secretarial role, worked in alegal or secretarial environment, preferably corporate environment
Project management knowledge
Understanding of the lab environment
Understanding financial and supply chain framework
English must be 1st language
Detail orientated
Highly energetic
Multi-tasker
Deadline driven
Clear criminal and fraud record
Reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82ODY4NDk1MjE/c291cmNlPWd1bXRyZWU=&jid=1734967&xid=686849521
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DUTIES, RESPONSIBILITIES & REQUIRED SKILLS
Must have excellent verbal and written communication skillsDigitally literate and able to learn and utilise a number of software packages and platforms and be able to work with advanced MS Excel, Word, PowerPoint and OutlookTime management skills, problem solving skills, ability to maintain confidentiality, an eye for detail , able to work independently , flexible and pragmatic approach to working with colleagues, ability to adapt to new and pressurised environmentsGeneral office and personal administration (including diary management, answering telephone calls and tracking messages in the absence of the professionals, making travel arrangements, arranging of office functions, ordering of office groceries and other necessities)Call logging for all electronic faults (IT, phones, electricity, etc)Dictaphone and copy-typing of a wide range of documentsSubmit trademark applications for registrations, attend to trademark assignments, upkeep of registered trademarks, ensuring that it is renewed timeously, keeping office records and recon updatedAttend to the lodgement of Trusts at the Master’s offices (new trusts, amendment to trust deeds, trustee amendments, etc)Collate, update and maintain all legal and company secretarial documents on the Companies and Intellectual Property Commission database (e-filing), file all documents within prescribed deadlines, filing CIPC applications on statutory files, process and submit documents on CIPC website timeously, adhere to statutory changes to legal entities, timeously, registration of new companies, director changes, name changes, etcAttend to all requests for statutory and FICA documentation in respect of new clients (and keeping proper records of these both electronically and on file)Opening of new clients and matters on system for the firmCapturing of accurate billings and amending of invoices to enable office manager to submit invoices to clientsTenders (source tenders that the firm can apply for, attend briefing sessions, draft necessary tender documents, etc)Upkeep of electronic filing (including Dropbox, and other file sharing platforms)Incorporating amendments to documents
DESIRED EXPERIENCE & QUALIFICATION
Strong administration and organisational skills in order to manage the director’s officeHard-working, with the ability to work under the stress that comes with a Law practiceMust be well-organised and conscientiousHonesty, reliability, punctuality, loyalty, commitmentHigh emotional intelligence, resilient integrityAbility to multi-task and pay attention to strict deadlinesMust be able to work after hours should work pressures require it (no overtime is paid)Must be...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNjE2Njc0NDcwP3NvdXJjZT1ndW10cmVl&jid=1307033&xid=1616674470
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Provide secretarial and administrative support to the executive company secretarys office to ensure that the office is running smoothly and efficiently.
Minimum requirements & key competencies:
National Diploma in Legal/Administration or related field.5 years in a secretarial role- must have worked in a legal or secretarial environment.Experience in Corporate Environment.Project management methodology.General knowledge on South Africas current affairs.Understanding of the Laboratory environment.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMzgzNjQ3MDAxP3NvdXJjZT1ndW10cmVl&jid=1734968&xid=1383647001
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An international engineering organisation requires the expertise of a Financial professional for their local operations. The Financial manager will have responsibility and supervision of South Africa’s administrative, accounting, controlling, treasury, tax and legal compliance and generally to give adequate support to the South African business, the group CFO and his team in the international headquarters.
Critical success factors for the position:
Key success factors for this position are defined as follows:
A detailed knowledge of the SAP informatics system
A recognised accounting qualification from a SA university
An understanding of the business and its processes
A clear understanding of taxation and other legislations and our compliance with them
The ability to meet accounting and other deadlines
A proactive approach to problem solving with the view of constantly looking for ways to improve systems and processes
Experience in environments which operate sophisticated informatics systems
A good knowledge of spread sheets for the management and manipulation of data
A working knowledge of computers
The ability to manage, develop and interact with personnel
Detailed duties and responsibilities
Statutory returns and reporting
Responsibility for the prompt submission of the following returns and payment of the associated taxes and levies.
Monthly VAT, PAYE, UIF, SDL returns.
Annual Income tax & STC returns.
Annual WCA return.
Quarterly wage statistics
Maintenance of the Companies statutory records in conjunction with Company Secretary
Management reporting, budgets and forecasting
Preparation of the monthly Management Accounts forms B1-B6
Preparation of operational managements accounts for the management of branch activities
Preparation of the Quarterly B1–B6 at company and consolidation level
Preparation of the annual budget reports B0, B1-B6 and assistance with budget presentation
Preparation of the annual sell in and sell out forecasts
Assistance with ad hoc forecast and reports as required from time to time
Preparation of quarterly reports for submission to BEE shareholder
Internal control
Management of the companies internal control systems to ensure.
All creditor reconciliations are duly checked and approved for payment.
All bank reconciliations are checked and approved on a monthly basis.
All critical general ledger account reconciliations are reviewed on a monthly basis.
All journal entries are reviewed and approved
Fixed assets are properly identified & accounted for in term...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yODgzMDEwNTc1P3NvdXJjZT1ndW10cmVl&jid=1559056&xid=2883010575
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An international engineering organisation requires the expertise of a Financial professional for their local operations. The Financial manager will have responsibility and supervision of South Africa’s administrative, accounting, controlling, treasury, tax and legal compliance and generally to give adequate support to the South African business, the group CFO and his team in the international headquarters.
Critical success factors for the position:
Key success factors for this position are defined as follows:
A detailed knowledge of the SAP informatics system
A recognised accounting qualification from a SA university
An understanding of the business and its processes
A clear understanding of taxation and other legislations and our compliance with them
The ability to meet accounting and other deadlines
A proactive approach to problem solving with the view of constantly looking for ways to improve systems and processes
Experience in environments which operate sophisticated informatics systems
A good knowledge of spread sheets for the management and manipulation of data
A working knowledge of computers
The ability to manage, develop and interact with personnel
Detailed duties and responsibilities
Statutory returns and reporting
Responsibility for the prompt submission of the following returns and payment of the associated taxes and levies.
Monthly VAT, PAYE, UIF, SDL returns.
Annual Income tax & STC returns.
Annual WCA return.
Quarterly wage statistics
Maintenance of the Companies statutory records in conjunction with Company Secretary
Management reporting, budgets and forecasting
Preparation of the monthly Management Accounts forms B1-B6
Preparation of operational managements accounts for the management of branch activities
Preparation of the Quarterly B1–B6 at company and consolidation level
Preparation of the annual budget reports B0, B1-B6 and assistance with budget presentation
Preparation of the annual sell in and sell out forecasts
Assistance with ad hoc forecast and reports as required from time to time
Preparation of quarterly reports for submission to BEE shareholder
Internal control
Management of the companies internal control systems to ensure.
All creditor reconciliations are duly checked and approved for payment.
All bank reconciliations are checked and approved on a monthly basis.
All critical general ledger account reconciliations are reviewed on a monthly basis.
All journal entries are reviewed and approved
Fixed assets are properly identified & accounted for in term...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODIwODY1MDMwP3NvdXJjZT1ndW10cmVl&jid=1537517&xid=1820865030
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Responsible for ensuring that the organisation complies with standard financial and legal practice and maintains high standards of corporate governance. The individual will be required to provide efficient management for the facilitation of Board meetings, efficient administration and recordkeeping, advising and overall management of the Boards activities. This includes ensuring compliance with statutory and regulatory requirement, ensuring that the decisions of the Board are implemented and advising and directing the Board members of their legal responsibilities.
Key responsibilities include:
Arranging and managing all Board and Sub-Committee meetings of the Board.Providing proactive support to the Chairperson of the Board and the various Chairs in the sub-committees of the Board, acting in dose cooperation to ensure efficient agenda and meeting preparation and execution.Contribute meaningfully to discussions and act responsibly in advising and reminding the various Board members of the legal, financial and tax implications of proposals.Collate and present information in a logical form so as to enable Board members to make effective decisions.Direct the business affairs by implementing the decisions of the Board to ensure optimal performance and service level standards.Optimise performance and long-term suitability by channeling communication to the chairperson of the Board.Ensure that the Board Committee Charters and Terms of Reference are kept up to date.Act as a central source of guidance and advice to the Board on matters of good governance and changes in legislation.Act as a direct channel of communication to the Chairperson of the Board.Be responsible for proper compilation/timely circulation of Board papers for Board and the various sub-committees.Liaise with with the various Chairs on the timing/frequency of meetings.Liaise with the Chairperson of the Board/CEO regarding yearly work plans.Provide responses/feedback to specific agenda items/matters.Ensure proper recording, approval and circulation of minutes.Liaise with Attorneys, Legal Advisors and all relevant stakeholders on litigation and legal-related matters as legislatively required.Assist and advise the Board on risk management by establishing metrics to monitor and evaluate the organisation-wide risk responsibilities.Assist with the induction, orientation, ongoing training and education of the Board.Ensure sound management, business practice and performance in terms of organisational strategic plans.Draft and finalise commercial agreements and contracts as instructed by the Board of Directors and/or the CEO.Report on financial matters and interests affecting the entity, meeting legislative requirements and reporting on the Companys legislative comp...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83NzQ1OTE1MDA/c291cmNlPWd1bXRyZWU=&jid=1749175&xid=774591500
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An investment firm requires the expertise of a Legal and Compliance Officer.
The candidate shall have:
Three years’ post qualificationExcellent team working skillsAppetite to work with service providers in multiple jurisdictionsAppetite to take on new tasks and gain experience in new areas
The role shall include:
Money Laundering Reporting Office (MRO)Reporting to FSCACorporate secretarial work in South AfricaWorking with the investment banking and investment management teams in terms of reviewing NDAs, engagement letters and terms sheetsMaintaining internal resources, including internal templates for legal contracts. Maintaining records of contracts executed by the firmManaging any claims or litigationManaging relationships with external law firmsHelping to uphold best practice in the investment banking and investment management teamsManaging the process of KYC on by external partiesMiscellaneous legal related work, eg., reviewing employment contracts, employee stock grantsReviewing investment agreements and ancillary documents (including legal opinions) related to flagship fund and overseeing process for satisfaction of CPsMonitoring the relevant legal framework(s) and developments and ensuring compliance of the company and its sub-entities.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS83ODc1ODAwNzY/c291cmNlPWd1bXRyZWU=&jid=1406474&xid=787580076
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A position is available for a Legal Secretary with 3 years experience in the logistics sector to work with the in house Legal Attorney. Expert knowledge of Excel and Word is essential for this position.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc0ODE3X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1190795&xid=1109_74817
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INTRODUCTION A prestigious Law Firm in Rivonia is looking for a Commercial Secretary to provide secretarial and administrative support to the senior partner and department.MAIN RESPONSIBILITIES Providing full secretarial support for Partner, including arranging appointments, dealing with client queries in person and by phone, together with preparation of correspondence and documentsStrong administration and organisational skills to manage diary, answering telephone calls and tracking messagesStrong Commercial background and typing of Commercial AgreementsFormatting legal documents and incorporating amendments to documentsMinute taking to be circulated weekly / monthlyMaintain and update client contact detailsPrepare and maintain client filesPreparing pre-bills and billing memosManaging DebtorsDictaphone and copy-typing of a wide range of documentsGeneral office and personal administration REQUIRED EXPERIENCE AND QUALIFICATIONS Matric / Grade 12 - compulsorySecretarial diploma/ legal secretarial diploma/ paralegal qualification (advantageous)12 - 15 years experience as a Commercial SecretaryExcellent knowledge of MS programmes (advanced skills on MS Word and Excel)Knowledge on Practise Manager or similar accounting systemKnowledge on FileSiteMust be well-organised and meticulousStrong communication skills (verbal and written)Attention to detailGood interpersonal and communication skills (verbal and written)Must be conscientious and maintain confidentialityHonesty, reliability and punctualAbility to multi-taskAbility to work well under pressure and in a fast-paced environmentExcellent client relationship skillsWork flexible hours when required
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc1NDU4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1193002&xid=1109_75458
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Our Client is looking for a Company Secretary to join their team French & English speaking.Our client is looking for a Paralegal/Company Secretarial to join their teamThe role will be providing legal support to the company Business Units in SSA and to a growing dedicated GBS legal function across Africa (circa 11 lawyers). Assist legal counsels and corporate secretarial dept to organize and maintain corporate records. Drafting board resolutions, shareholder resolutions, powers of attorney, and updating company constitutional documents, managing capital increases, assisting in the updating of templates and form documents across SSA, assisting with legal research, aiding in the roll out of programs to ensure compliance with data protection laws across SSA.Main Accountabilities:Provide legal support for all lawyers/BUs and the corporate secretary for SSA. Support drafting of contracts/RFQs review, legal research, preparation of legal advice and other legal enquires from Business Partners.Updating corporate constitutional documents to ensure compliance and harmonization with various local laws, including OHADA regulations.Assist legal counsels to ensure all BUs comply with laws and regulations applicable to business units in country, including in particular data protection laws;Ensuring capital increases are done when needed to prevent insolvency, etc. Drafting of shareholder and board approvals of annual accounts, appointment of new directors, managers, and the filing and approval of the audited annual accounts.Provide general administrative support to legal team and other administrative duties as assigned by legal team.Assist legal team in assuring organizations legal interests are best represented and protected in customer, supplier and third party contractsWorks with internal stakeholders to obtain information requested by legal team.Finance & Projects:Manage iShare, and keeping contract forms and templates updatedPrepares material for delivery of legal training courses on legal topics relevant to the business, including competition law, contracts training courses, etc.;Assist with admin tasks to aid legal team, including invoice tracking, law firm onboarding, cost management, expensesPeople ManagementNo direct report and authority over country line and functional personnel.Key Skills Member of team with ability to adapt to changing priorities; and works co-operatively with others to achieve targets of the team.A team playerAbility to apply legal knowledge and expertise in business environmentHardworking, very detail-oriented and well-organized, a team player with strong interpersonal and communication skills.Developing legal analytical skillsAble to work under pressure and meet tight deadlines Job Role: Company Secretary - French and English Speaker Industry: Legal Salary: TCTC R510,000 per annum Requir
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzYyNzE0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1148971&xid=1109_62714
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Purpose The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.Be able to interact with all staff, clients and business partners on a professional and confidential basis.The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.KEY PERFORMANCE AREAS AND RESPONSIBILITIESThe effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistantsMaintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnelScheduling meetings : EXCO, Board and Management MeetingsPreparation, co-ordination and distribution of Agenda Packs and MinutesAssist the CEO and COO with consolidating, analysing and summarising management and other reportsThe completion of Ad-hoc assignments, as determined from time to timeEnsure that travel and accommodation arrangements are done timeously and on a cost-effective basisMaintenance of a filing system in an organised, efficient and accessible mannerPA duties to the Heads of Finance and HR from time to timePreparation for meetings, including venue and that all equipment is in working orderAttending to stationery requirements of the DepartmentHave excellent typing skills, with knowledge of MS Office Word, Excel, PowerPoint etcMaintenance of leave records for the Heads reporting into the CEO and COO.Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COOAssist with the Organisations company secretarial mattersMaintenance of all statutory recordsMaintenance of all client service, provider agreements and supplier service agreementsAssist in reviewing and updating the Organisations policies and proceduresAssist with BEE CertificationREQUIRED EXPERIENCE AND SKILLS :Fully conversant in English, written and verbalFully conversant and trained in MS Office, Word, Excel, PowerPoint and AccessExemplary and accurate typing skillsMust have 15 years of Experience, at least 10 years in a similar roleAbility to work unsupervisedAbility to work after hours when requestedAbility to multi-task and have initiativeREQUIRED QUALIFICATIONSA commercial qualification i.e. B Com Legal, or Business Management studiesOwn transport, Drivers Licence
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzUxNTk4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1125900&xid=1109_51598
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Key duties:Agreements Business Related Agreements (MOU, Channel Partner Agreements, Tender documents, MOA, SHA, SLA, S197)Client Agreements (Sale Agreements, Marketing Agreements, Property Management Agreements, Lease Agreements)Standard Internal Agreements (Lease agreements, SLA, MOU, MOA, Shareholders Agreements, Loan Agreements, HR related, etc.)Ad hoc legal adviceCompany Secretary and Board/ Committee Meetings Company Meetings Board Meetings Audit and Risk/Finance and Risk Committee Meetings Human Resources Committee Meeting Social and Ethics Committee Meeting Litigation Consider summons / demands received and prepare initial viewPerusing relevant documentation, facts, etc.Identifying risk.Provide initial view on matter to businessConsult internally and instructions to attorneysRegular communication / feedback with attorneysMonitor performance, based on instructions provided and output delivered.Look into complaints from business or attorneys regarding performanceMeetings as and when requiredManaging costs on litigation.Sign-off on attorney invoicesMonthly legal reportRequirements:Education: Minimum job requirements: LLB degree and Articles of Clerkship completed with 3 years post admissions experience. Skills Required: Good analytical skills, knowledge of legal instruments, good interpretation skills, good communicator, company policies and procedures, communication, systematic, legal skills. Knowledge Required: General business acumen, contract management, contract drafting, negotiating, litigation and legal knowledge including the Companies Act, POPIA, FICA and general legislation. Experience Required: Business related agreements in the field of property management, facility management such as MOU and MOA agreements, tender documents, shareholders agreements, SLAs, Section 197 agreements. NDAs, Lease agreements, Loan Agreements, company secretarial work, Litigation and general legal research. Should you not receive a response within 10 working days, please consider your application as unsuccessfulTrademarksInsurance - Liaison with brokers and responsible persons
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc3MTI1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1198516&xid=1109_77125
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Employer DescriptionA litigation practice located in Johannesburg Northern Suburbs (Parkwood)Job DescriptionOur Clients seeks a Litigation Legal Secretary with 2-4 years +Experience in a similar role. Dictaphone typing experience essential. Typing speed of 60 wpm + Required. Legal Serve, Winscribe, MS office literate and preferably knowledge of Caselines. We seek a Tech savvy individual who is able to learn new computer programs if necessary.QualificationsRelevant Legal Secretarial/Support Certifications will prove an advantage.SkillsDictaphone Typing. Typing speed of 60 WPM +. Knowledge of Winscribe, Legal Serve and Caselines.BenefitsNo benefits.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY0MTIzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1154027&xid=1109_64123
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Minimum requirements: MatricMinimum 8 - 10 Years Experience as Legal Secretary dealing with Estates and Commercial DraftingWell Presented and OrganizedAble to perform under pressure Consultant: Nadine Braak - Dante Personnel Midrand
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzYyNjg2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1220572&xid=1108_62686
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Minimum requirements: 7+ years experience as a Conveyancing Secretary dealing with TransfersMust have experience in Transfers, specifically Sectional Title, and Conventional Title TransfersExperience with Developments will be beneficialThe candidate should either have sectional title/conventional bonds experience with at least one of the major banks or be willing to learnMust be able to work under pressureMust have experience in Opening Files, Initial Letters, FICA, Guarantees, and Guarantee RequirementsMust have experience in Drafting Transfer Documents, Finalizing Accounts, and Paying out ProceedsMust be diligent, able to work in a teamSystem Experience: Legal Suite, LexisConvey, E4 & StordocTo start as soon as possible Consultant: GLICINDA BOSCH - Dante Personnel Johannesburg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzg5NDA0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1222284&xid=1109_89404
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Minimum requirements: Matric/Grade 12Secretarial Diploma/Paralegal Certificate7+ years experience as a Legal SecretaryMust be prepared to work overtimeMust be able to type 70 WPMAbility to work without DictaphoneComputer Literate - MS OfficeExcellent Communication Skills - English (Written and Verbal)Strong Level of Accuracy and Attention to DetailStrong Time Management and Organisational SkillsAbility to work under pressureGood interpersonal skills, Able to work in a teamAbility to Develop and Maintain good relationships with Staff, Clients, and Stakeholders Secretarial Duties: Typing and Amendments of Agreements and other Legal Documents - Tracked Changes, Cross-Referencing, FormattingProvision of Full Secretarial Support to Professional StaffAbility to Prepare MS PowerPoint PresentationsAdvanced Ability to Format Legal Documents Fast and AccuratelyMinute TakingElectronic Document Management Business Development Duties: Monitoring of New Bid Adverts on a Daily Basis, Preparing Summary in respect thereofEmailing New Leads to the DirectorsPreparing Tenders and Standardized Tender Templates and DocumentationPreparing Initial Tender Documentation and Co-Ordinate Obtaining the required approvalsCompilation of various inputs to create a more complete tender proposalMonitoring DeadlinesEvaluation and Contract NegotiationLiaising with the Departments on an ongoing basis with respect to Tender Requirements and Tender StatusCorresponding with Vendors in conjunction with the Tender Process as required, i.e. Non-Disclosure Agreements, Confirmation of Interest, etc.Assisting in Preparation and/or Reviewing of Tender Documentation Packages comprising of Instructions to Bidders, Contract Form, General Terms Conditions, Bid Forms, etc.Preparing Correspondence to Internal Departments, Bidders, and ContractorsMaintaining Tender Files, Arranging their Archiving upon Tender CompletionFollow through successful Acquisitions to CompletionGeneral Query HandlingAd-Hoc Maintenance of Bid RegisterAd-Hoc Updates to Tender/Bid LibraryMaintenance of Electronic Filing System Consultant: GLICINDA BOSCH - Dante Personnel Johannesburg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzY1MDQxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1249233&xid=1108_65041
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Minimum requirements: MatricMinimum 8 to 10 Years Experience as a Litigation SecretaryMust be able to draft Legal Documents Must be knowledgeable on Legal Suite or Ghost Practice Must have research experience Diary Management is essential Dictaphone Typing will be an advantage Must be able to work independentlyNeed to start as soon as possible Consultant: San-Mari Combrinck - Dante Personnel Midrand
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzQxMTA0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1103548&xid=1108_41104
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Minimum requirements: 2-3+ years experience as a Legal SecretaryMust have experience dealing with VAF Matters - Standard BankMust be computer literateTo start as soon as possible Consultant: GLICINDA BOSCH - Dante Personnel Johannesburg
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzY3OTgwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1246893&xid=1108_67980
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Employer DescriptionA well-established Law firm located in Johannesburg Northern Suburbs (Sandton)Job DescriptionWorking hours are from 8am to 12h00 (Half Day Role). Duties Include: Accurately save all matters on iManage, Accurately save all emails and correspondence on iManage, Saving copies of the Title Deeds and Mortgage Bonds on iManage before dispatching the original to the clients. Update job knowledge by participating in educational opportunities, Read professional publications, Maintain personal networks, Participate in professional organizations, Explore opportunities to add value to job accomplishments. Ensure that matters are ISO compliant and FICA requirements are met, Ensure documents are sent to the safe custody clerk. Review the content of Sale of Property Agreement and compliance thereof. Requesting cancellation figures (where applicable). Requesting the guarantees to be issued and checking accuracy guarantees received. Meeting and obtaining signatures from clients. Applying for transfer duty receipts via SARS e-filing. Submit online applications for rates clearance figures & obtaining of rates clearance certificates from relevant local authority. Review conditions of the title as contained in holding deed of transfer. Drafting and preparing documents for sectional title developments and opening of township registers. Commercial property transfers, e.g. properties disposed as part of letting enterprise. Preparing documents for submission to the relevant Deeds Office for lodgement. Arranging presenting of bank guarantees upon registration and payment in terms thereof. Dispatching of original Title Deeds and Mortgage Bonds once released from Deeds Office. Processing of municipal refunds as received from the local authority. Original signed transfer duty applications retained. Property and land regulatory due diligences. Drafting of notarial documents, including servitudes, notarial bonds and related documents. Produce accurate conveyancing related documents. Produce high quality legal documents, correspondence, reports, presentations, as well as routine letters and memos. Draft correspondence. Accurately save all matters on iManage. Initiate conflict searches and file openings on NBI. Follow-up as required, and adhere to all procedures associated with file opening. Efficiently maintain a current hard copy and ensure that records are kept in good order and can be readily found, understood, and used by others. Closure of files once billing nil and instruction complete. Arrange for file content to be scanned to Manage for record purposes. Arrange files to be stored (sent to Metrofile).QualificationsMatric. Relevant Diploma/DegreeSkillsComputer Skills: Lexis Convey; Windeed Law, SARS E-filing, E4 (Law Property Solutions) iManage & Webview. Proficiency in all areas of Microsoft Office, including Excel and Word; · Excellent communication skills, both written and verbal;
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzcxNjYzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1181299&xid=1109_71663
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Legal Secretary/AdministratorPosition Description:Draft, prepare, proofread and/or process of contracts, opinions, conveyancing work, memoranda and pleadings;Administration of files and general office work;Organise and maintain law libraries, documents and other printed matter;Assist with basic research of legal aspects and collecting information required by the firm;Keep up to date with changes in the legal field; andAssist with the service delivery in all aspects to the firms customers and to ensure the satisfactory outcome of all matters where the firm is involved.Requirements:Matric2-3 years plus experienceRelevant legal diploma/qualification advantageousPrevious experience in commercial law preferable advantageousConveyancing experience preferable advantageousKnowledge of Lexis Nexis and legal-suite program will be advantageousGood communication skills (verbal and written)Strong administrative skills requiredAptitude for technology
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgxMjQ0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1209835&xid=1109_81244
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