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1
THIS IS A NON-PERM ROLE
Executive PA who is client facing, admin oriented , can manage the end to end process , stakeholder engagement
- A resource who has experience is sales researcher / Equity will be an advantage
Purpose of the role
To assist the Institutional Equity Sales team across a range of administrative areas
Success criteria:
1) Free-up valuable client servicing time for the sales team (for calls, sales ideas, strategy & ECM work)
2) Enhance the back-office organisation of the team and cross-team collaboration
Responsibilities
Broad administrative support of the SA, UK, and USA Equity Sales team, including but not limited to:KYC/Onboarding:
Drive internal (KYC, Legal, Compliance) and external engagement to ensure optimum client experience on KYC/onboarding and maximise conversion.Research all basic info on 'address', 'registered address', Bi-weekly reporting on progress & bottlenecks.Equity Sales team members to maintain full legal responsibility on setup and initiation
Research Agreements and CSAs
Research Agreements: client engagement, MIFID compliance/removal of non-paying clients from distribution lists, invoicing and payment trackingMonitoring of engagements on Singletrack/ensuring no slippageCSAs: assist SA team with management of CSA payments
Broker Platforms:
Timeous uploading of client interactions to the relevant broker platforms (CorpAxe, Commcise, etc)When necessary, loading of events on broker platforms.Active management of SA and SSA Equity Sales and Research contact details across all platforms
NDRs/Analyst marketing/Conferences/Travel:
Roadshow scheduling assistance (agenda, meeting rooms, transportation, printing)Assist team with booking client meetings at conferences (AIC, SAT)Assist team with own travel coordination
Client requests and administration:
Assistance with light client requests (e.g. sharing of research reports)Assistance of coordination of Events/Calls led by Equity SalesMaintenance of client database (Excel/Singletrack/Salesforce) – tracking and management of team changes, contact details & addressesAssistance with management of client distribution lists and access (email, but also research access on BBG/Factset)Broker votes: monitor, circulate, and track progressFiling: maintain an organised, secure, and cloud-based filing system for all relevant documentationArchiving of client meeting notes on Singletrack
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xOTUyNDAwNzE5P3NvdXJjZT1ndW10cmVl&jid=1207031&xid=1952400719
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7min
1
Looking for an experienced Researcher to play a pivotal role in our team. This position offers a unique opportunity for someone,
to conduct in depth market research, gather critical insights and contribute to changing people's lives.
The suitable candidate will involve conducting deep dives, data, collaborative projects, writing reports.
The coordination of diaries and booking appointments.
Preparing client packs
Stakeholder management
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xNDU4MjY3OTg1P3NvdXJjZT1ndW10cmVl&jid=1749607&xid=1458267985
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15min
1
If you have worked within Corporate Investment banking / Asset / Investment management sector for 2 years', have a Bachelor’s degree in Financial Accounting or Fund Accounting, available immediately for a maternity fill role, then this is for you!
Your supporting functions will include:
Driving compliance
Applying accounting standards
Fund monitoring / performance
Fund accounting
Reporting on multi funds
Preparing an accounting book: trial balance, income statement, balance sheet to showcase investment
Engage with clients and provide detailed feedback
Work within strict timelines
Stakeholder engagement
Prepare investment valuations for Unitised Retirement Funds
Prepare financial statements according to international standards
Non-negotiables:
Matric
Bachelors' degree in Accounting / Finance / Fund Accounting
No less than 2 years' relevant experience
GAAP and IFRS knowledge
Understand regulatory and market changes - on and off trade markets
Analytical
Numerical
Detail orientated
Solutions driven
Great customer service
English - 1st language
Clear criminal and fraud record
Clear ITC (credit record)
Reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTkwMzE1MDQzP3NvdXJjZT1ndW10cmVl&jid=1734969&xid=2190315043
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19min
1
We are looking for a bubbly, well spoken, well organised Executive PA for our government client, 4-month contract. This individual will be reporting into the CEO.
Offer administration and coordination support
Stakeholder engagements: Government, council, executive management, service providers, staff
Scheduling of stakeholder meetings
Scheduling of Executive's diary
Venue and catering bookings
Conduct research for the CEO
Relationship management
Updating departmental calendar
Review correspondences
Responsible for minute taking, drafting agendas
QA of documentation
Coordinate the Executive teams leave applications
Draft reports
Liaise with marketing for events
Event management within budget
Travel coordination
Must have:
NQF level 5 Executive PA Qualification
Preferably a degree in Business Administration or relevant
Computer literate
Attention to detail
Deadline driven
Professional English communication and written skills
Ethical
Able to keep information confidential
Multi-tasker
5 years' Executive PA experience
2 years' board / council engagement experience
1 year Public sector experience
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80OTU1MjU1NTM/c291cmNlPWd1bXRyZWU=&jid=1245806&xid=495525553
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20min
1
Job Description:
We are seeking a dedicated and highly skilled Loans Manager to oversee a diverse range of vanilla and structured financial deals. In this role, you will be responsible for providing expert guidance, support, and oversight for all new deals, ensuring efficient processes, procedures, and systems. Your role is crucial in identifying trends and opportunities for improvement to optimize our financial operations.
Key Responsibilities:
Essential Functions:
Address queries related to P&L, Margin, and other financial aspects to minimize potential losses, interest claims, and reputational damage.
Manage facility extensions and restructures, ensuring accurate deal updates and rebooking.
Build and maintain trusted relationships with internal stakeholders for the accurate booking and execution of Investment Banking (IB) loan and syndicated positions.
Confirm fund receipt and settlement values, process loan settlements, and client refunds as required. Vet and authorize settlement figures for vanilla and structured transactions.
Contribute to the development of standard operating procedures, working instructions, and policies to enhance compliance and governance.
Engage in deactivating statement runs, updating loan statuses, and ensuring uninterrupted debit order processing. Write off exposure or implement restructuring strategies.
Engage with clients to provide settlement figures, confirm cash in bank accounts, and support the resolution of outstanding unreconciled entries.
Collaborate with clients, lenders, and 3rd party syndications to manage queries and facilitate the inward and outward flow of cash throughout the deal lifecycle.
Follow up on outstanding settlements with clients and lenders, escalating unresolved matters for review or resolution. Attend relevant forums as required.
Ensure funding positions align with Money Market trades and prepare manual dealing tickets for interdivisional foreign currency settlements.
Independently manage allocated portfolios, managing subsequent drawdowns, margin variations, and prepayments/repayments, ensuring accurate data for the loan book.
Investigate and resolve client, lender, and internal queries to prevent any P&L impact.
Maintain a clear understanding of the IB deal life cycle, procedure changes, and risks to process loans accurately and interact with key stakeholders effectively.
Provide input and support for new products to ensure operational feasibility and review their impact on existing processes.
Provide oversight and support, booking initial loans for a portfolio of structured deals, ensuring accurate cash flows, margins, and maturity dates...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MjcwNjcwOTM2P3NvdXJjZT1ndW10cmVl&jid=1745521&xid=4270670936
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21min
1
We are looking for a Production Pharmacist on a 4 months contract to:
Ensure that the Production facility operates in accordance with all the legal requirements as dictated by South African Health Products Regulatory Authority (“SAHPRA”), South African Pharmacy Council (“SAPC”), World Health Organisation (“WHO”) and other regulatory bodies.Planning which entails: Drafting of the monthly and weekly production schedule and ensuring that the plans are implemented efficiently and effectively as per schedules. Immunisation and bleeding schedule of the horses. Communicating requirements of the department to staff, assign duties and responsibilities.To implement QA processes and SOPs in compliance with Good Manufacturing Practice [GMP] to ensure the production of safe, efficacious and quality products through: Compilation of SOPs and production-related documents to ensure compliance with the quality managemnet system.Ensuring that the log book records and production documents are recorded and completed; Initiation and maintenance of SOP’s and validation protocols, ensure update of SOPs. Training of the Operators on the contents of the SOP’s To coach and develop the department’s staff in order to ensure their understanding of SOPs and to keep them up to date with current GMP requirements Processing which entails: Ensuring that Aseptic technique and cleanroom procedures are adhered to during processing.Investigating causes of failure and implementing corrective action and prevention action (“CAPA”) where necessary.Responsible for line opening and closing during filling, packaging and inspection of antivenom. Ensure that packaging and processing instructions are adhered to.Stock control: Ensure that the raw materials and packaging materials are ordered and that there is sufficient stock of each material when needed. Check and ensure that the raw materials are dispensed and weighed correctly.To oversee and monitor equipment calibration and maintenance as per validation schedule to ensure avoidance of downtimeLiasing with external contracts to ensure the maintenance and validation schedule is adhered to.To prepare & review annual production management reports to ensure that information is shared with other departments.To manage assets [including Capex] and the procurement of consumables for seamless operationTo ensure that the department operates within OHSA requirements in order to maintain a safe workplacePerform self-inspection Audits as part of a team and devise a plan to address the non-conformancesResponsible for Performance Management of all staff members in the departmentEnsure that proper disciplinary procedures are followed when disciplining staff members.
Minimum requirements & key competency:
4 year degree in Ph...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMTU2MTY4MDAzP3NvdXJjZT1ndW10cmVl&jid=1537520&xid=1156168003
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22min
1
A top bank in looking for a Loans Administrator to join their operations division on a 3-MONTH contract.
Purpose
To manage a portfolio of confirmations and structured deals, providing oversight, support, and guidance for new deals while ensuring process improvement.
Key Responsibilities
Address queries related to P&L, Margin, etc. from Product Control/finance to minimize financial loss, interest claims, and reputational damage.Handle facility extensions and restructures, updating or rebooking deals as necessary.Build trusted relationships with internal stakeholders to accurately book and execute Investment Banking loans/Syndicated positions.Confirm receipt of funds and determine settlement value for loan settlements and client refunds. Vet and authorize settlement figures for confirmations and structured transactions.Contribute to the development of standard operating procedures, working instructions, and policies to ensure compliance and governance.De-activate statement runs, update loan status, and ensure the continuity of debit order runs. Write off exposure or implement restructuring strategies.Engage with clients to provide settlement figures and confirm actual cash in bank accounts. Support the resolution of outstanding unreconciled entries.Manage client queries and provide relevant information/documentation to ensure effective cash flow management throughout the deal lifecycle.Follow up on outstanding settlements with clients/lenders and third-party syndications. Escalate unresolved matters for review or resolution.Ensure booking of funding positions aligns with Money Market trades and handle interdivisional foreign currency settlements.Reassess funding positions, process unpaid debit orders, and provide guidance for complex non-performing transactions, including recovery and write-offs.Independently manage allocated portfolio, handling drawdowns, margin variations, and prepayments/repayments while ensuring accurate data for the loan book.Investigate client, lender, and internal queries, collaborating with stakeholders to identify and resolve issues promptly.
Requirements
Must have Business Commerce DegreeMust have a demonstrated track record of adding value and delivering client-centric service.Must have At least 3-4 Experience in supporting and coaching team membersMust Have At Least 3 Financial services or finance-related environment experience.Must have Experience working within an agency supporting Investment Banking with knowledge of debt products and legal agreements interpretation.
Skills
Strong communication and interpersonal skillsAnalytical and problem-solving abilitiesKnowledge of Investm...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDM1NjgxOTc3P3NvdXJjZT1ndW10cmVl&jid=1745520&xid=3435681977
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22min
1
One of the TOP banks in S.A. is currently looking to fill a 4-month maternity fill role for a Loans Manager in JHB.
Responsibilities:
Recording transaction on the financial systems in the bank
Checking financial entries in multiple systems
Confirmation and settlement processing
OTC processing
Portfolio management: structured deals
Review processes, systems and procedures
Keep abreast of the market trends
Resolve queries related to Profit and Loss, Margins
Stakeholder liaison
Attend to settlements and refunds
Preparation of manual dealing tickets
Attend to unpaid debit orders Processing loan books
Investigations
Coach team
Data analysis
Sending instructions to the money market
Interpret legal agreements
Driving corporate governance
Risk management
Non-negotiables:
Business Commerce degree
No less than 3-4 years' experience: Debt products, legal agreement interpretation. Experience within financial services or finance related environment. Training and coaching a team.
Fully understands the loan granting process - credit checks, affordability criteria and repayments
Client centric
Analytical
Attention to detail
Decision maker
Driving continuous improvement
Automation Acumen
Financial Acumen
Business Acumen
Excellent English communication
Clear criminal record
Clear credit (ITC)
Great track record, reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yOTQzODIwMjE3P3NvdXJjZT1ndW10cmVl&jid=1746100&xid=2943820217
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23min
1
KEY OUTPUTS
Clients Guests and Suppliers
Be on call for any major emergencies and immediately alert the client and Regional Touring ManagerConstantly re-evaluating internal processes, eliminating any re-work to ensure the smooth, effective and efficient functioning of the teamActively work at improving information flow to all key Suppliers via the MOSEnsure all client and/or guest complaints are replied to immediately and follow process of informing Guest Feedback and ensure Regional Manager Touring copied on all relevant correspondenceAssisting consultants in advising clients on all product related queriesActively checking the MOS on filesNegotiate preferential rates with suppliers and specialised terms for group bookingsImplement secondary buying with the groups team to increaseMust be able to do on-site inspections with Clients and assist with traveling groupsHelp prepare and support all operations of traveling filesAssist with compilation of gifting, filing, welcome notesEnsure all country travel restrictions are taken into account in planning and executing of groups travelingAssist in all administration required for adhering to travel restrictions and paperwork are in place and done for each guestEnsure administration Covid 19 protocols are in place for traveling groups
People
Managing a team of groups consultants when the G&I Sales Manager is on leave or travellingHands on management and checking of all files to ensure all quality control measures are in place and the operations of the itinerary pre trip and during trip and post trip go according to operating proceduresEnsure emergency duty reports are submitted each Monday and any issues are followed up and action taken and outcome reported to Regional Manager Touring
Finance
Ensure through strong commercial focus that all files are profitable and that margins remain in line with company guidelines and immediately bring to attention of G&I Sales Manager any errors resulting in loss of margin through consultant or supplier errorMonth end processes and procedures to be complete accurately and timeously complying too the month end time tableSupport and communicate with accounts teams to ensure debtors are collected timeously and inform Regional G&I Sales Manager, Manager Touring and Sales Director/Sales Manager of any potential bad debtBack buy opportunities are created to increase the Margins where possible
KNOWLEDGE REQUIRED
Extensive knowledge of Tourplan, alternatively, another reservations systemIn-depth geographical, logistical and product knowledg...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMTM1MTIyNDQ4P3NvdXJjZT1ndW10cmVl&jid=1258551&xid=1135122448
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25min
1
One of the TOP banks in S.A. is currently looking to fill a 4-month maternity fill role for a Loans Admin Manager in JHB.
Responsibilities:
Recording transaction on the financial systems in the bank
Checking financial entries in multiple systems
Confirmation and settlement processing
OTC processing
Portfolio management: structured deals
Review processes, systems and procedures
Keep abreast of the market trends
Resolve queries related to Profit and Loss, Margins
Stakeholder liaison
Attend to settlements and refunds
Preparation of manual dealing tickets
Attend to unpaid debit orders Processing loan books
Investigations
Coach team
Data analysis
Sending instructions to the money market
Interpret legal agreements
Driving corporate governance
Risk management
Non-negotiables:
Business Commerce degree
No less than 3-4 years' experience: Debt products, legal agreement interpretation. Experience within financial services or finance related environment. Training and coaching a team.
Fully understands the loan granting process - credit checks, affordability criteria and repayments
Client centric
Analytical
Attention to detail
Decision maker
Driving continuous improvement
Automation Acumen
Financial Acumen
Business Acumen
Excellent English communication
Clear criminal record
Clear credit (ITC)
Great track record, reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zODE4NjQzNjI4P3NvdXJjZT1ndW10cmVl&jid=1745523&xid=3818643628
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27min
1
One of the TOP banks in S.A. is currently looking to fill a 4-month maternity fill role for a Loans Admin Manager / Transaction Manager Agency in JHB.
Responsibilities:
Recording transaction on the financial systems in the bank
Checking financial entries in multiple systems
Confirmation and settlement processing
OTC processing
Portfolio management: structured deals
Review processes, systems and procedures
Keep abreast of the market trends
Resolve queries related to Profit and Loss, Margins
Stakeholder liaison
Attend to settlements and refunds
Preparation of manual dealing tickets
Attend to unpaid debit orders Processing loan books
Investigations
Coach team
Data analysis
Sending instructions to the money market
Interpret legal agreements
Driving corporate governance
Risk management
Non-negotiables:
Business Commerce degree
No less than 3-4 years' experience: Debt products, legal agreement interpretation. Experience within financial services or finance related environment. Training and coaching a team.
Fully understands the loan granting process - credit checks, affordability criteria and repayments
Client centric
Analytical
Attention to detail
Decision maker
Driving continuous improvement
Automation Acumen
Financial Acumen
Business Acumen
Excellent English communication
Clear criminal record
Clear credit (ITC)
Great track record, reference checks will be conducted upfront
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS84NDc2NjEwMDI/c291cmNlPWd1bXRyZWU=&jid=1745522&xid=847661002
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29min
1
A leading Laboratory service in the country is looking for a vibrant, determined and detail orientated secretary to join their team
Description
Performs secretarial and general office duties for the Head of the Academic Department to facilitate the smooth operation of the designated area.
Key Job Responsibilities:
Diary Management: Maintain a diary for the HOD, ensuring all meetings and commitments are accurately recorded and optimize available time in consultation with the Head of the Academic Department.
Communication Handling: Receive, screen, and act upon general communications and correspondence addressed to the HOD to ensure that only relevant communications reach the HOD, and direct general communication appropriately within the department.
Document Management: Type and/or collate documents/reports and prepare presentations in a timely manner as per requirements. Fax documents and maintain an accurate record of all transmitted documents. Photocopy documents according to specific requirements and instructions.
Filing System: Maintain a well-organized filing system and ensure that all documents are filed promptly according to established procedures.
Document Distribution: Distribute documentation according to standard distribution instructions and ensure that, when necessary, documentation and reports are returned on time by liaising with the respective HOD/departments.
Meeting Support: Take minutes of meetings, ensuring accurate and concise summaries of proceedings are recorded, typed, and distributed on time. Handle all requirements relevant to the arrangement and logistics of meetings in line with specific requirements.
Vehicle and Travel Management: Handle bookings and monitor the use and maintenance of pool vehicles where applicable. Liaise with travel agents and service providers regarding travel bookings as per requirements.
Client/Student Support: Assist with client/student queries to ensure they are resolved promptly.
Ad-hoc Responsibilities: Perform any ad-hoc responsibilities as required.
Minimum Requirements & Key Competencies:
Grade 12/NQF Level 4.A relevant 3-year diploma/degree is desirable.Minimum of 1 year of administrative/secretarial experience is essential.Proficiency in general office administration.Computer skills.Good typing skills.Strong attention to detail.Effective interpersonal and communication skills.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yOTI0ODIyODA0P3NvdXJjZT1ndW10cmVl&jid=1701329&xid=2924822804
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32min
1
KEY OUTPUTS
Creative planning and designing of itinerariesManaging the reservations process for bookings in a manner which ensures guest budget is achievedHandling of bookings from quote to finalising, invoicing and travel documentsConsistent and clear communication with agents, sales teams, preferred supplier partners and colleaguesEmergency duty will be on a rotational basis as per the DMC Emergency BOPWorking hours early and late shift on a weekly rotational basisCalm and professional manner of servicing agents and guestsProactive selling of our products and services ensuring the best possible safari for the guestsAn independent, curious and “can do it” natureUpholding the values of the company... Care of the people, Care of land and Care of the wildlife
KNOWLEDGE REQUIRED
A passion for delivering service excellenceAn in-depth knowledge of Tourplan advantageousA good knowledge of South Africa, Southern and East Africa preferableA willingness and aptitude to learn
KEY SKILLS REQUIRED
Good understanding of terms and conditions, product knowledge, third party and company Product destinationsUnderstanding of travel industry channelsExcellent computer skills including:Tourplan advantageousESS is essentialMS Office applications such as Word, Excel, PowerPoint and OutlookWETUUnderstanding of quantitative and qualitative data analysis and being able to make decisions based on these analysesUnderstanding and knowledge of the different markets in which the company operates inRelevant understanding of Business to create and formulate a strategy and make commercial decisionsSales process and methodologiesProblem-solving skillsExperiential Creativity (Crafting Experiences)Guest / Client Delight
PERSONAL CHARACTERISTICS
Good interpersonal skillsSense of urgencyPassionate about guest delightDiligence and self-motivation to meet deadlines and keep on top of your jobWillingness / ability to share information and teach and inspire others
PERSONAL GROWTH
Excellent communication skills (E.g. verbal, written, reporting and body language)Time managementTeamwork and interpersonal skillsConflict management and resolutionAttention to detailAdministration and organization skillsP-drive NavigationPaperless filingSpeed Reading and Typing
EXPERIENCE REQUIRED
Minimum of ...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yOTYxMzIxMzc0P3NvdXJjZT1ndW10cmVl&jid=1503282&xid=2961321374
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33min
1
Key Receptionist & HR Support Duties:
To Always look presentable and behave professional at all times To attend to inbound and outbound calls and to direct calls accordingly To manage all company administrative and receptionist duties associated with your position including:
Keeping Reception Area clean at all times Keeping daily office staff attendance record Keeping daily office visit record To manage ALL boardroom bookings and making sure it's always kept clean and neat To attend to all relevant reports required by your Line Manager or Supervisor and/or any reasonable report supporting the company's smooth administrative flowTo ensure that all IR/HR documents are issued to staff as required and timeously Attending to UI19 request, Resignation Letters, Suspension Letters and to issue notice of disciplinary enquiries and outcome letter whenever requested to do so To assist with filing management and processes under IR/HR Officer supervisionTo manage all suppliers, clients and permanent staff contact details up to date
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zODkxNjkwNjExP3NvdXJjZT1ndW10cmVl&jid=1253938&xid=3891690611
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34min
1
If you have gained 1 year office admin/ secretarial experience, know how to support a Head of a Department / Executive, and have a 3-year diploma - secretarial/office admin, then hit apply! This role is towards Braamfontein.
Responsibilities:
Diary managementScreen HOD emails and respondType and compile reportsDraft presentationsMinute takingLiaise with travel agent for bookings
Must have:
Matric3-year diploma - secretarial / office administration No less than 1 FULL year of work experience as a secretary / office administrator / managerComputer literate - proficient with Excel, PowerPointExcellent typistExcellent English communicationGreat telephone etiquetteDetail orientatedOrganisedProfessionalDeadline drivenEnergeticInnovative PresentableClear criminal record, great track record (reference checks will be done upfront)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yNDk5NzUzMjYyP3NvdXJjZT1ndW10cmVl&jid=1701331&xid=2499753262
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34min
1
They are looking for an Office Manager & Personal Assistant with a minimum of 3 – 5 years’ experience to assist their Managing Director and General Manager at their office in Johannesburg.
Primary Responsibilities
Reporting to senior management and performing secretarial and administrative dutiesAnswer and direct phone callsLiaise with senior managers to handle requestsBook travel arrangements (transport and accommodation)Develop and maintain a filing system and assist in the preparation of regularly scheduled reportsCapturing data into project files of invoices, fuel slips and delivery notes from siteMaintain contact lists of suppliers and update their pricing lists regularlyProvide general support to visitorsScheduling appointments, maintaining an events calendar, and sending remindersOrdering office supplies and replacements, as well as managing mail and courier servicesCopying, scanning, and emailing documents, as well as taking notes
Additional Responsibilities
Interact with new and existing customersAid in the development of new and improved processes to guarantee efficient delivery of the projects
Requirements
Licensed to work in South AfricaDriver’s license essentialAbility to manage diverse, simultaneous projects of varying complexitiesProficiency in Microsoft Office applications such as Excel, Word, Outlook,Strong communication skills
Soft Skills
In addition to the hard skill requirements our client is also looking for candidates that are:
Willing to take on additional responsibilityEnthusiasticEnergeticSelf-motivatingExcellent communication skillsApproachabilityIntercultural sensitivityEnglish both written and verbal is essential
Travel
90 – 95% of the candidate’s time will be in the office
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xOTEzNzQ2NTg3P3NvdXJjZT1ndW10cmVl&jid=1222624&xid=1913746587
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38min
1
Receptionist (Office support/ minutes typing)
As the face of our company, the receptionist will set the tone for your clients’ first impressions.
Minimum Qualification Requirements:
Grade 12Own Transport is advantageous.Highly organized, with the ability to efficiently manage administrative tasks.Candidate must be well presented.Minute Typing from recordings – Must have previous experience.
STRONG Computer /System Skills Required
Experience with MS WordExperience with MS ExcelExperience with MS OutlookWilling to learn.
Roles and Responsibilities:
The successful candidate will:Welcome and assist visitors in a professional and friendly manner.Responsible for all incoming calls at the switchboard: Polite answering, transferring calls to the correct department and communicating messages timeously.Ad hoc duties as and when required.Courier service - arranging for collections and deliveries.General secretarial/administrative/filing duties for various directors and managersUpdate various Excel spreadsheets daily, weekly, and monthly.Managing the bookings of the boardrooms and meeting roomsMaintaining safety and hygiene standards of the reception area
Personal attributes required:
Must have a confident and professional telephone manner.Must be professional in approach and appearance with a vibrant personality.Must be well spoken and be able to interact in a polite and composed manner at all times.Must have the ability to organise, multitask, prioritise and work well under pressure.Must be able to use initiative, pay attention to detail and have a strong sense of urgency.Must be trustworthy, reliable, and punctual at all times.Must have to ability to learn quickly, be resourceful and be proactive when issues arise.Must be flexible, agile and able to work in a team as well as independently.Must possess a high level of maturity and integrity.Must promote a positive working environment.Must be able to interact in a polite and composed manner at all times.Must promote a positive working environment.Team PlayerCustomer FocusedAttention to detail.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81NTE2MzA3MTI/c291cmNlPWd1bXRyZWU=&jid=1677185&xid=551630712
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40min
1
Responsibilities:
Assist the Procurement department in the listing of new stock itemsEstablishing new suppliersAssist with admin for price updates to shop/shelf talker templates for groupManagement of detailed information collation for all branchesAdministrative assistance for any overflow work within the procurement department as and when neededManage responses and incoming workflow from the company’s general email inboxCreative design collaboration with Graphic designer for certain print media publications
Social Media Tasks Include:
Implementation of ad campaigns for listed products & departmentsCalendar planning and content creation for marketing via social media (Facebook and Instagram) on all products for each department within the stores on a month-to-month basis following monthly promotions briefManaging social media customer reviews, queries, and interactions.Managing sponsored ad campaigns via social mediaOverseeing creative designs/ copy for company campaigns (at least 2 x main campaigns monthly)Generation of ad spend budgets to be implemented and monitored per bookingPopulating information of campaign analysis to record KPI data for company recordsCompile mailer of active campaigns for in-house mailing lists (2 x main campaigns monthly)Implementation of sponsored campaigns of various supplier initiatives (including the launching of new products/competitions/advertorials/brand awareness)Monitor Facebook and IG pages regularly, and ensure stories are updated at optimal times to showcase catalogue promotions and services on offerHR Administrative tasks include preparations for various vacancy positions to advertise on chosen platforms (namely Facebook) including copy preparation/ sponsored advert booking (budget confirmation)Manage Google pages for the various branches nationwide - uploading content, google ads, and responding to customer reviews per branch.Updating Google pages with special trading hours, Public holiday information, or special announcements
Skills: Outlook / MS Word / Excel, Google+ Business / Adverts/ Adwords / Gmail , PowerPoint , SharePoint , Social Media for business (Facebook/ Instagram)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMTUyMTgxNDczP3NvdXJjZT1ndW10cmVl&jid=1293554&xid=3152181473
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41min
1
An exciting opportunity exists for a suitably qualified and experienced individual to join the team as a Junior Financial Accountant/Financial Accountant.
This position is responsible for completing financial accounting activities to support the production of accurate and timely financial results in compliance with IFRS.
The ideal candidate must have a minimum of 3-Years relevant experience and must be a team player, with exceptional attention to detail and one who adheres to tight deadlines.
Primary Responsibilities for the Role
Perform financial accounting processes and perform a range of assigned month end close procedures including preparing balance sheet reconciliations and preparation of journals to support the month end process.Application of accounting standards and practices in accordance with IFRS and local country requirements.Preparation of monthly management accounts with comments on variances.Assisting in the monthly forecast process and assist in the preparation of annual budgets.Preparation of the finance board report and 12-month cash flow requirements.Liaising with the external auditor, facilitating an efficient audit as a continuous improved process.Assisting with Group internal audits and contribute to improvements in business processes and internal control.Provides technical expertise to ensure accurate and timely compliance with filings, includingworking with external providers to meet the local taxation and statutory compliance requirements.Assist financial manager and senior financial accountant with preparation of month-end reporting workbooks.Vendor and customer vetting and onboarding.Capturing of invoices and purchase orders.Administer accounts payable, accounts receivable, and assist payroll departments. Manage debtors book and collection of outstanding debtorsStrong knowledge and experience of accrual accounting, project accounting and WIP. Manage and maintain WIP schedules, RRiA schedules and monthly forecasts from businessKnowledge and experience with Microsoft office and SAGE X3.Other ad-hoc tasks
Minimum Qualification and Experience Requirements
Previous experience working in a geographically diverse businessSolid understanding of multi-currency finance environments
PERSONAL ATTRIBUTES
Focused and results oriented, driven by excellence.Deadline driven with ability to work well under pressure.Strong analytical ability to interpret financial information.Excellent organisational skills, attention to detail and pro-active decision making.Be a strong team player.Effective communicator at all levels and ability to work collaboratively with transparency.
...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDc5NTg4OTA0P3NvdXJjZT1ndW10cmVl&jid=1163599&xid=3479588904
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1h
1
We are looking for an experienced individual to work as a Custody Specialist for one of the Top 4 Banks in South Africa, on a contract basis till middle of June 2022.
Operational processing for Africa markets, aligned with SLA's
Corporate event monitoring (equities, bond, warranties)
Report on anomalies
Ensure the FX booking is in line with the market
Daily reconciliation of cash and suspense accounts
Improve STP rates for the market
Create risk awareness
Due diligence
Inform clients of failed trades
Draft non-settled reports
Ensure smooth process between Swift support and Hub team
Cash account management
Security/asset reconciliation
Resolve client queries in a timeous manner
Accurate billing management
Foreign exchange transaction processing
Review of risk management framework
Review of control reports
SLA administration
Ensure clients adhere to the Safety custody agreements
Budget compliance
SSI setup and CSD reconciliation
Assist with the drafting of training manuals
Attending training / workshops
Give input regarding call reports
Assist with the CA Diary reports
Assist management in achieving departmental goals
Review the disaster recovery plan and business continuity plan
Must have:
Matric
5 - 7 years' operational support experience
Finance / Marketing / Business operations diploma / degree - advantageous
AML competency
Custody experience
Previous operational support experience
Client facing role experience
Understanding of financial markets
BANCS system knowledge
Great articulation skills
Detail orientated
Decision making skills
Data interpretation skills
Deadline driven
Team working skills
Recordkeeping
Business administration skills
Open to shift work
Able to travel to Africa if needed
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMDk0MjUyMjIwP3NvdXJjZT1ndW10cmVl&jid=1183419&xid=3094252220
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1h
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