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Position: Personal Assistant to the CEOLocation: Pretoria Are you an expert in planning and providing extensive support to Senior Management? Do you get along well with people and are your written/verbal communication skills unrivalled? Are discretion and diligence your middle names? Raise your hand if that’s you because WE’RE HIRING!It’s our mission to unleash the potential in our team, and we know that teams perform best when they are diverseand each individual feels that they belong. That’s why we want you to join us in the capacity of Personal Assistant to the CEO. This role plays an integral part in our team, as you apply splendid organisational and time-management skills to enhance efficiency. So, who are we and why would you want to join us?We are a young, energetic, and passionate group of companies working in different industries, all focused on becoming market leader in our fields. Our fast-paced environment will positively challenge you and keep you engaged as you navigate through changing priorities and varying demands. We work smart, we work hard, but we have fun doing it!Companies in our group include:LNDR – a lending solutions providerAluma Capital – Asset and Fund ManagerCryosave – A bank for newborn stem cellsAPS – an outsourced call centre management companyWhat can we offer you? Some of our benefits include:Modern fit-for-purpose people practices.Working in a state-of-the-art tech building that includes access to on-site gym to help you grow your fitness as much as you do your brain.Two on-site restaurants that will have you inhaling aromas of mouth-watering lunchtime dishes, and freshly brewed coffee. At Fintech campus that’s just a part of the rhythm of the day.Great, so who would be a good fit?A specialist who is an expert in ensuring the CEO’s diary is management in a highly efficient manner. Responsible for providing unwavering support whilst maintaining a positive attitude. Ensuring a high level of attention to detail and accuracy is applied relating to all tasks received, whilst maintaining confidentiality at all times.You may be wondering, what would such a fantastic individual’s duties include?Providing professional and confidential administrative support.Diary management for CEO and General Office Administration.Providing support to the CEO by setting up of meetings and coordinating all the resources associated with same.Maintaining and setting up new templates relating to forms and other documentation regularly used.Providing logistical support to the CEO in the execution of his duties.Organisation and booking of seminars and conferences for CEO and staff including: bookings, expense requisitions, obtaining authorisation, follow up, sending to relevant stakeholders.Organising business and private travel arrangements.Communicating verbally and electronically with internal and external clients.Liaising with courier services for both local and international deliveries as well as internal driver/messenger on deliveries.D
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4Mzg1N19fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1778660&xid=1109_183857
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An exciting position for an Executive Assistant to the CEO has become available in the Sandton, Johannesburg area, whose primary responsibility is to provide logistical and office coordination support.
Specifically, the position is responsible for providing assistance to the CEO, providing general office management, meeting and event coordination.
The responsibilities include but are not limited to, managing calendars, making travel arrangements, attending meetings and preparing expense reports.
Key Performance Areas and Indicators:
Executive Support:
Provide sophisticated calendar management.Meeting and greeting visitors at all levels of seniority.Devising and maintaining office systems, including data management and filling.Prioritize inquiries and requests while troubleshooting conflicts with little guidance.Makes judgements and recommendations to ensure smooth day-to-day engagements.Plans, coordinates and ensures the CEO’s schedule is followed and respected.Creating win-win situations for the direct access to the CEO’S time and office.Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the CEO’S ability to effectively lead the company.Act as the point of contact among executives, employees, clients and other external partners.Screening phone calls, enquiries and request, and handling them when appropriate.Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.Manage information flow in a timely and accurate manner.Arranging travel, visas and accommodation and, occasionally, travelling with CEO to take notes or dictation at meetings or to provide general assistance during presentations;Act as an office manager by keeping up with office supply inventory.Organising and attending meetings and ensuring the CEO is well prepared for meetings.Take minutes during meetings.Screen and direct phone calls and distribute correspondence.Producing documents, briefing papers, reports and presentations.Carrying out specific projects as directed by the CEO.Project managing upcoming Events.Reporting on the progress of Departments to the CEO, as per his request.Collecting and providing information/ documents to the CEO on Departments, as per his request.Researching different topics, as per the CEO’s request.Devising and implementing action plans, as per the CEO’s request.
...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDc0MjA4NjkzP3NvdXJjZT1ndW10cmVl&jid=1149791&xid=3474208693
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My Short Term Insurance Client requires a PA to MD
Minimum Requirements:
Matric5 + years of experience as a PA to MD / CEO / COOMS Office Accurate typing. Manage electronic diariesDo Travel bookingsTake Minutes of MeetingsGeneral Administration.OrganisedResides in the East Rand.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTExODI2ODQ4P3NvdXJjZT1ndW10cmVl&jid=1366459&xid=2111826848
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Essentials for the job
At least 3 years’ experience as a diesel administrator preferably on a mine or for a mineValid Driver’s license.Own transportation.Ability to pass Mine medical fitness testBased in the Witbank area or willing to relocate
Responsibilities:
Procurement of diesel.Managing sites usage and placing orders with suppliers timeously.Keeping track of dips from sites on what’s app groups. (Allows responsible person to know when to place orders with suppliers)Doing spot checks on usage in bowsers. (Received v Dispensed)Keeping diesel purchase sheet up to date.Sending diesel purchase sheet through each month to relevant parties.Monthly diesel report to the CEO.Fuel cap reporting based on site surveys and diesel usage per site updated on monthly report.Managing diesel monitoring system with service provider. Dashboard and telegram group.Putting together processes and procedures for monitoring systems on sites.Informing service provider of any issues with the system and getting them to site for repairs.Keeping track of any diesel breakdowns on bowsers and main tank systems on site and assisting where possibleBeing on call over weekends in case of emergencies, breakdowns, site visits and keeping sites informed of deliveries over weekends and if there are any delays.Liaising with security for diesel test to be done when delivery takes place and arranging with security to be present when delivery is delayed and takes place in the evening. (Not often however happens from time to time, especially month end price change and supplier has an issue getting stock from gantry or if there is a breakdown with supplier’s delivery truck and delivery running late)Keeping track of payments with accounts and advising on when invoices are due for each supplier on specific payment run days.Sending invoices to accounts for monthly monitoring fee from service provider and following up on payments.Assisting with historical SARS diesel rebates for certain mines. (Making sure that the onsite contractors are compliant and have all the necessary agreements correct and keeping record so we can continue to claim diesel rebates. (Follow up required that they have registered for the diesel rebate, VAT101D form has been sent through to the contractor)Engaging with new suppliers trying to get the best price with terms and compare against that of current suppliers pricing and terms.When needed compile reports for management and whoever else requires specific information on diesel or diesel usage at sites and by which service providers.Visit mines and transporters in the immediate vicinity of the Emalahleni area, from time to time to assess any issues, check new route...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS84ODEzMzcwMT9zb3VyY2U9Z3VtdHJlZQ==&jid=1749139&xid=88133701
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PURPOSE:
An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required.
Diary & Meeting Maintenance
Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:Meeting room bookings and set up.Ensure information required for meetings is available for all parties attending.Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.Deadlines to be put in the CEO’s diary.Personal diary of the CEO to be taken into consideration.Coordinate and handle any catering.Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.Provide input into formulation of departmental budgets.
Email Maintenance
Formulate responses to emails on the CEOs behalf where appropriate.Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.Segregate important matters for immediate attention and bring to the CEO if necessary.Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.Open, review and prioritise by importance and categorise all incoming email in a timeous manner.
Travel Arrangements
Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.Including and not limited to flights, car hire and accommodation.Ensure that the airline online check-in is done timeously and secure preferred seating requirements.Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.Prepare relevant travel documents for finance and submit timeously.
General Support
Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.Take minutes for meetings involving the various departments.Ensure a meticulous filing ...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODQyNDc0MzE/c291cmNlPWd1bXRyZWU=&jid=1679669&xid=184247431
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Our client in the import and export industry is looking for a suitably qualified Accountant
to join their team in Cape Town.
Responsibilities:
Process supplier invoices
Confirm all relevant source documents.
Weekly recon of stock / freight supplier accounts for review to the CEO
Compiling the creditors payment list weekly for the CFO
Ensure the invoices and credit notes are aligned and captured correctly.
Update the excel bank recon sheet daily (Dollar)
Capture various bank statements and reconcile daily.
Process bank transfers/ deals (FEC)
Process foreign outward payments
Verify/check the freight and delivery costs.
Verify supplier costs.
Verify customer costs.
Verify any other costs relating to projects.
Requesting and checking budgets
Create journals/sheets for freight/delivery provisions.
Creating reversing journals S/sheet / working papers
Summarize all relevant details on the customer control sheet.
Confirm if all the details on the sheet is correct and complete it without duplications.
Submit the documents to the CFO for review.
Compile the VAT201 report.
Compare the VAT404 with VAT201 reports.
Verify transactions.
Requesting ISA statements
Process relevant journals
Recon ISA statements to Pastel
Keep FAR up to date with any additional assets.
Process monthly the depreciation journal to Pastel and reconcile to FAR.
File assets invoices for record keeping purposes and upload it to the cloud-based system.
Analyze the payroll reports.
Reconcile the salary expenses and control the account with working paper.
Process the payroll journal to Pastel.
Draft new job descriptions/scopes for the finance department
Posting of new appointments
Liaise with the recruitment agencies regarding new posts.
Be part of the interview panel for new appointments
Ordering the Friday staff lunch
Assisting with year-end audits and working papers
Requirements:
A relevant tertiary qualification would be advantageous.
Minimum of 5 years working experience in a similar role.
Understanding of financial software
Strong interpersonal and communication skills
Ability to manage and guide employees with the financial processes.
An understanding of financial statistics and accounting principles
An understanding of South African financial regulations, tax laws and accounting standards
Have the ability to lead a team.
Experience in dealing with foreign currency and exchange rates.
To apply, please send your CV to hannah@personastaff.co.za
      Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff consent to process your Personal Information for Recruitment Purposes, according to the POPI ACT, 2013.
SECTOR: Finance
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004648/H&source=gumtree
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If youre passionate about numbers and eager to make a difference in the import/export industry, we want to hear from you!Our client is in search of an Accountant to join their dynamic team in Cape Town.
Requirements:
A relevant tertiary qualification would be advantageous
Minimum of 5 years working experience in a similar role
Understanding of financial software
Strong interpersonal and communication skills
Ability to manage and guide employees with the financial processes.
An understanding of financial statistics and accounting principles
An understanding of South African financial regulations, tax laws and accounting standards
Have the ability to lead a team.
Experience in dealing with foreign currency and exchange rates.
Responsibilities:
Process supplier invoices
Confirm all relevant source documents.
Weekly recon of stock / freight supplier accounts for review to the CEO
Compiling the creditors payment list weekly for the CFO
Ensure the invoices and credit notes are aligned and captured correctly.
Update the excel bank recon sheet daily (Dollar)
Capture various bank statements and reconcile daily.
Process bank transfers/ deals (FEC)
Process foreign outward payments
Verify/check the freight and delivery costs.
Verify supplier & customer costs.
Verify any other costs relating to projects.
Requesting and checking budgets
Create journals/sheets for freight/delivery provisions.
Creating reversing journals S/sheet / working papers
Summarize all relevant details on the customer control sheet.
Confirm if all the details on the sheet is correct and complete it without duplications.
Submit the documents to the CFO for review.
Compile the VAT201 report.
Compare the VAT404 with VAT201 reports.
Verify transactions.
Requesting ISA statements
Process relevant journals
Recon ISA statements to Pastel
Keep FAR up to date with any additional assets.
Process monthly the depreciation journal to Pastel and reconcile to FAR.
File assets invoices for record keeping purposes and upload it to the cloud-based system.
Analyze the payroll reports.
Reconcile the salary expenses and control the account with working paper.
Process the payroll journal to Pastel.
Draft new job descriptions/scopes for the finance department
Posting of new appointments
Liaise with the recruitment agencies regarding new posts.
Be part of the interview panel for new appointments
Ordering the Friday staff lunch
Assisting with year-end audits and working papers
To apply, please send your CV to cindy@personastaff.co.za
Please note that only shortlisted candidates will be contacted. Should you not receive feedback within 48 hours, please accept your application as unsuccessful. Persona Staff (Pty) Ltd is POPIA (Protection of Personal Information Act, 2013) compliant, all personal information is protected according to legislation. Applying for any of our available vacancies, you give Persona Staff cons
SECTOR: Finance
https://www.placementpartner.co.za/wi/application_form.php?id=personastaff&VacRef=CPT004649/CVE&source=gumtree
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MAIN JOB DESCRIPTION Will be responsible for assisting the Group Administration Team in their full administrative function.Claims and Monthly Contribution Update checking and confirming. To ensure that all claims and monthly contribution updates are checked in line with the relevant checklists in place to maintain organisational standards. These must be confirmed within the agreed 48-hour turnaround time.Ensure that the contribution cashflows are checked and cleared monthly.Weekly linking - To ensure that the linking report is cleared on a weekly basis and any issues are logged within 24 hours of identification.Releasing of EFT payments for Claims/investments and expenses. Sign off on Investment/ Disinvestment instructions.Ensure that all payments are checked before final releasing. This carries a financial responsibility on each manager regardless of 1st or 2nd release as errors will negatively affect the organisation. Turnaround time for releasing is the same day that payment is requested. To ensure that all investment/disinvestment instructions are thoroughly checked and actioned timeously within the agreed cut off times with accounts and the investment managers. All workflows to be managed and cleared.Section 13(a) monthly report and non-compliance reporting. Verify and sign off the section 13(a) report which has been compiled by the team. The manager must ensure that the report is submitted to the PO/Monitoring person/Trustees as applicable by the 20th of each month. The manager must ensure that the administrator notifies the non-compliant employers by the last day of the month. The manager must also ensure that the correspondence to each participating employer is saved according to protocol.New Client Installations Clients need to be loaded as per the checklist and signed off by a senior manager or Head of department within 48 hrs. The client must be loaded before we receive any contributions to prevent a delay in the update for the administrator.Amend Risk and Administration expense on the system headers - update the system as required for changes to admin fees, risk rates, contribution rates or benefit structure changes. This must be done before the change is in effect to ensure no delay in processing updates or claims.Checking of Administration Report - To ensure that any report generated by or required from the administration department is correct and in the correct format and is submitted on time.Team/Employer and System Queries - To ensure that any staff or system related query is attended to within 24 hours, if you cannot assist the matter must be referred to your HOD.Year-end preparation and Audit Queries - ensure that any query raised by the accounts department pertaining to Audit preparation or queries raised by the auditor is responded to within 48 hours as agreed with the CEO.Checking Claims stats Monthly the manager must check the claim stats held by the administrator, the m
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzYyOTc1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1221938&xid=1108_62975
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ROLES AND RESPONSIBILITIESThe role will include a broad range of responsibilities including administration support to the office of the CEO Team.Anticipate needs, think critically and offer solutions to problems with a high level of professionalism and confidentiality.Act as the primary source of contact for all local and international stakeholders by building and maintaining relationships with the stakeholders to support the CEO and his office on a day to day basis.Represent the company and the CEO in a positive light by ensuring CEO is informed of upcoming commitments and responsibilities through great follow-through skills and sound judgment.Perform comprehensive Executive Assistant functions both personal or work related to allow the CEO to effectively lead the company. Some examples include but not limited to; (maintaining executive files, monitoring and screening calls, reconciliation of corporate credit cards and management of petty cash, maintenance of professional qualifications and managing/coordinating special projects) effectively.Co-ordinate internal and external meetings, delegations and events. Responsible for creating well organized, error free and professional documents, including board agendas, meeting packs, meeting minutes and evaluating venues, arranging transportation, meals for the relevant meeting, delegation or event.Responsible for all travel requirements e.g. flight reservations, hotel accommodation, forex, car hire, appointment schedules.Other adhoc functions as required.This is a unique opportunity for someone who is adaptable and is looking for a position in a fast-paced, global and energetic environment. The successful incumbent must not be uncomfortable with taking on a lot of responsibility quickly and must want to participate actively in the organizations overall success.EDUCATION AND EXPERIENCE: Minimum of 10 years experience within an Executive role supporting C-Suite Level Executives in a multinational environment.Relevant admin/PA qualification.Undergraduate advantageous.High degree of accuracy and attention to detail of all secretarial responsibilities.Working knowledge of computer packages: Windows; MS outlook; MS word; MS Excel; MS PowerPoint; MS Office and MS Project, MS Teams and Zoom.Knowledge of business and management principles involved in coordination of people, projects, events and resources.Experience with various meeting formats (Zoom, Teams and other electronic conferencing media).
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgxNDg5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1209939&xid=1109_81489
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Our group of companies requires a compitent person to assist the CEO in the management of our businesses. The role includes bookeeping as well as office manage and support.
The successful applicant will work closely with the CEO in the management of the businesses.
Responsibilities include:
Processing of account transactions including:
Debtors
Creditors
Cash Book
Debtor collections
Office management
Tenant and customer liason
Property portfolio management
Data Analysis and reporting thereon
Preporation of board pack
Bcom or equivalent with at least 3 years work experience
Market Related
Bcom or equivalent with at least 3 years work experience
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzI0NTcxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1185797&xid=1555_24571
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Personal Assistant/ secretary wantedcandidate has to be:an initiatordegree/diploma would be advantageous but not necessaryhave the ability to organize and plan, be systematic and pay attention to detailexcellent proficiency in English Language (Bi- lingual would be an advantage)be computer literate and well versed in word, excel, outlook etc.have immaculate telephone etiquetteable to manage CEOs correspondence( email/ telephone)attend meetings and take minuteshave a friendly and outgoing personalitywilling to learn and adaptdo anything ad hoc that has not been mentioned(Appropriate remuneration will be discussed with selected candidates at interview) if you feel you are an appropriate candidate, kindly send cvs with contactable references to admin@doregos.co.za
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The position is responsible for the monitoring, controlling and ensuring adherence to global best practices. The position is responsible and accountable for internal management reporting to the COO, CEO, Board and Executive committee.
A senior executive position reporting to Chairman, with oversight on the following departments:
*1. TRANSFER AGENCY*
* The person will be responsible for reviewing and ensuring, along with the Head of Department, that the following functions and processes of the transfer agency department are completed within the control framework of the department.
* unit holders of the collective investment schemes,
* members of retirement funds,
* Linked Investment Service Provider business and
* Insurance Products (Living Annuity, Endowment and Pooled products)
* Further he must through close interaction with the Head of Department monitor the following:
* Production of client, regulatory and management reporting
* Management of unit register for all unit holders in all funds
* Reconciliation of inflows of client funds and allocation of correct units to correct clients
* Management of network of brokers, and of all payments due to them for commission and trailer commission
* Generating daily file for creations and liquidations of units
* Liaising with the trustees and custodians of the funds
* Liaising with the portfolio administrators of the funds
* Managing Money market redemptions
* Reconciliation of inflow and pay away accounts
* Collecting commission from the inflow accounts and paying to the relevant brokers
* Generation of annual tax certificates for all unit holders (income and capital gains)
* Reporting to board of directors for both the collective investment scheme manager and retirement fund manager
* Reporting to regulators, revenue authorities and industry bodies
* Reporting to customers (account statements etc)
* Ensuring AML and KYC compliance with regards to the retail client base
* Coordinating communication with regulators and tax authorities.
*2. INFORMATION SYSTEMS*
The person will be responsible to review and ensure along with the Head of Department that the following functions and processes of the management information systems department are completed within the control framework of the department:
* Reporting on projects and status at executive levels
* To manage all SLA’s with customers
* To ensure uninterrupted IT / IS functionality to business
* To manage all system upgrades, change management and technological changes related to software used
* To ensure capacity and performance planning is maintained
* To ensure that all individual projects comply with the IS strategy, defined standards and target application architecture
* To ensure that the business units will be supported with the cost calculation of the potential projects from IS point of view before their approval (participation of IS on
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzIxODA2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1176826&xid=1555_21806
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The purpose of the role is to ensure that the departments which report to the CEO have complied with their obligations, to assess the information which is provided to the CEO, and to communicate and implement the decisions of the CEO within the organisation. The Professional Assistant to the CEO is responsible for ensuring that the functional departments directly managed by the CEO have complied with their duties and internal reporting requirements. Candidate is required to perform detailed review and analysis of financial reports before being presented to the CEO. The departments which the CEO has direct oversight over are:
* Accounting,
* Investment Management,
* Client Services,
* Human Resources
The Professional Assistant must ensure that each of these departments and their department heads have complied with their daily/weekly/monthly/quarterly/annual reporting obligations to the CEO. The Professional Assistant is responsible to provide internal management reports on the performance of the various departments and identify areas of weakness for improvement and remedial action. Detailed minutes and action points must be maintained and strict follow up must take place ensuring that the deliverables required by the executive are met timeously.
* Leadership Skills.
* Technically competent with up to date knowledge of accounting standards.
* Good Manager
* Project Management Skills.
* Project Evaluation Skills.
* People Management Skills.
* Report-writing skills.
* Change management skills.
* Management reporting skills.
* Good communication skills.
* Must have experience in automated environments.
* Imperative that he is hands-on person with problem solving skills.
* Able to hold people accountable.
* Ability to critically review reports submitted to the CEO’s office.
* Able to create disciplined environment in the CEO’s office and investment department.
* Regulatory knowledge.
* Understanding of financial services sector and its components.
* IFRS understanding.
* Tax knowledge.
* Transfer Pricing knowledge.
* Treasury Management knowledge.
* Implementation of Projects.
* Bachelors degree
* Any revelant Qualifications
* 5 to 10 years of experience with excellent leadership skills.
*Competencies:*
? Ability to manage and hold accountable.
? Excellent communication, reporting and interpersonal skills, verbal and written.
? Strong ability to solve problems and suggesting methodologies to improve investment forecasting.
? Capability to effectively multitask and strong co-ordination and planning skills.
? Punctuality.
? Honesty & Integrity towards work.
? Adaptability to culture.
? Exhibits sense of responsibility.
? Openness to learn and adapt to new challenges.
? Strong directing & decision making skills.
? Good interpersonal Skills.
? Experienced team management & leadership ability.
? Detail orientated.
? Well-organised.
? Logical and precise
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzIxNzczX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1176810&xid=1555_21773
2y
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PA/Office AdminBe organised, be methodical, with a good eye for detailRespect confidentiality.Have knowledge or experience of committee procedures.Work closely with the CEO.Prepare for meetings well in advance.Summarise discussions effectively.Keep people informed.Ensure accurate minutes of meetings are keptDeal promptly with correspondence;Buy stationery from suppliers and distribute the stationery to all storesRecord all stationery received and distributedGive monthly report on stationery movementAnd any adhoc office duties
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY5NjQ5X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1175854&xid=1109_69649
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The position is responsible for the monitoring, controlling and ensuring adherence to global best practices. The position is responsible and accountable for internal management reporting to the COO, CEO, Board and Executive committee.
A senior executive position reporting to Chairman, with oversight on the following departments:
*1. TRANSFER AGENCY*
* The person will be responsible for reviewing and ensuring, along with the Head of Department, that the following functions and processes of the transfer agency department are completed within the control framework of the department.
* unit holders of the collective investment schemes,
* members of retirement funds,
* Linked Investment Service Provider business and
* Insurance Products (Living Annuity, Endowment and Pooled products)
* Further he must through close interaction with the Head of Department monitor the following:
* Production of client, regulatory and management reporting
* Management of unit register for all unit holders in all funds
* Reconciliation of inflows of client funds and allocation of correct units to correct clients
* Management of network of brokers, and of all payments due to them for commission and trailer commission
* Generating daily file for creations and liquidations of units
* Liaising with the trustees and custodians of the funds
* Liaising with the portfolio administrators of the funds
* Managing Money market redemptions
* Reconciliation of inflow and pay away accounts
* Collecting commission from the inflow accounts and paying to the relevant brokers
* Generation of annual tax certificates for all unit holders (income and capital gains)
* Reporting to board of directors for both the collective investment scheme manager and retirement fund manager
* Reporting to regulators, revenue authorities and industry bodies
* Reporting to customers (account statements etc)
* Ensuring AML and KYC compliance with regards to the retail client base
* Coordinating communication with regulators and tax authorities.
*2. INFORMATION SYSTEMS*
The person will be responsible to review and ensure along with the Head of Department that the following functions and processes of the management information systems department are completed within the control framework of the department:
* Reporting on projects and status at executive levels
* To manage all SLA’s with customers
* To ensure uninterrupted IT / IS functionality to business
* To manage all system upgrades, change management and technological changes related to software used
* To ensure capacity and performance planning is maintained
* To ensure that all individual projects comply with the IS strategy, defined standards and target application architecture
* To ensure that the business units will be supported with the cost calculation of the potential projects from IS point of view before their approval (participation of IS on
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzIxODA2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1176826&xid=1555_21806
2y
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Executive Assistant / Project ManagerThis is a rare opportunity to work for a CEO in an Executive Assistant / Project Manager role. This is a super prestigious position within the company. The work will be varied as may be required as a right hand person to a busy CEO - involvement in projects, in product development initiatives, at roadshows, and day to day support as may be required. The role requires :Smart - a university degree essential - BCom / BBusSc / SimilarOrganised / detailed / proactive - working for a busy CEO with multiple tasks / projects on the go, and ability to pre-empt the situation.Exceptional relationship skills - ability to work with and though internal and external stakeholders to achieve outcomes. Classic responsibility without authority role where one has to motivate those not working directly for you to achieve the outcomes you require.Working experience - at least 5 -8 years within roles that require smart, organised, detailed, proactive, exceptional relationship skills - all as described above.The role is Cape Town based.You understand and accept that, by applying for this role, you authorise Candidate Connect to obtain your personal information and utilise said information for recruitment purposes for this role. Your information will be stored on our database. Should you wish for us to remove any personal information from our database, please contact us at info@candidateconnect.co.za. Your data will not be used for any unsolicited marketing purposes, and will not be transferred to any third parties without your direct consent.Please note that if you do not receive a response from us within 2 weeks of your application, please consider it as unsuccessful for this particular role – thank you.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ1MjM1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1167339&xid=1266_45235
2y
1
Purpose The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.Be able to interact with all staff, clients and business partners on a professional and confidential basis.The person must have a high level of work ethics, integrity, honesty, accuracy, organisational and be deadline driven.KEY PERFORMANCE AREAS AND RESPONSIBILITIESThe effective management of the diaries of both the CEO and COO, requiring interaction with both internal and external executives and assistantsMaintenance of a calendar of significant matters to be attended to by the office of the CEO and COO.Screening and logging of calls, client enquiries whether telephonic or by e-mail for resolution by the CEO/COO or the relevant Company personnelScheduling meetings : EXCO, Board and Management MeetingsPreparation, co-ordination and distribution of Agenda Packs and MinutesAssist the CEO and COO with consolidating, analysing and summarising management and other reportsThe completion of Ad-hoc assignments, as determined from time to timeEnsure that travel and accommodation arrangements are done timeously and on a cost-effective basisMaintenance of a filing system in an organised, efficient and accessible mannerPA duties to the Heads of Finance and HR from time to timePreparation for meetings, including venue and that all equipment is in working orderAttending to stationery requirements of the DepartmentHave excellent typing skills, with knowledge of MS Office Word, Excel, PowerPoint etcMaintenance of leave records for the Heads reporting into the CEO and COO.Reviewing and quality controlling all documents and correspondence for signature or4 distribution by the office of the CEO and COOAssist with the Organisations company secretarial mattersMaintenance of all statutory recordsMaintenance of all client service, provider agreements and supplier service agreementsAssist in reviewing and updating the Organisations policies and proceduresAssist with BEE CertificationREQUIRED EXPERIENCE AND SKILLS :Fully conversant in English, written and verbalFully conversant and trained in MS Office, Word, Excel, PowerPoint and AccessExemplary and accurate typing skillsMust have 15 years of Experience, at least 10 years in a similar roleAbility to work unsupervisedAbility to work after hours when requestedAbility to multi-task and have initiativeREQUIRED QUALIFICATIONSA commercial qualification i.e. B Com Legal, or Business Management studiesOwn transport, Drivers Licence
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzUxNTk4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1125900&xid=1109_51598
2y
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Our client, a Logistics Company in Durban (Harbour), is currently seeking a Personal Assistant to join their Team. You will support the CEO and COO of the Company.Duties and Responsibilities:Handling and responding to all correspondence including phone calls, emails and lettersScheduling appointments and organising diary entriesSetting reminders for meetings, appointments and other important tasksMaking travel and hotel arrangementsTaking notes at meetings, preparing the minutes and subsequently distributing to all participants (Shorthand or dictation)Liaising with staff, clients and suppliersTyping, compiling and preparing reports, presentations and correspondenceRun errandsMiscellaneous tasks to support the CEO and COO, which will varyMinimum Requirements:Education and Experience:MatricOwn vehicle and valid driver’s licenceProficient in MS Word, Excel and PowerPoint3- 5 years’ + experienceSkills and Knowledge:Flexibility and adaptability.Good oral and written communication skills.Organisational skills and the ability to multitask.The ability to be proactive and take the initiative.Tact and diplomacy.Communication skills.Working hours are Monday to Friday 07:30 to 16:30. Salary on offer is a basic of R15 000 to R18 000 which is dependent on experience and includes a provident fund contribution and optional medical aid contribution
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ5ODYxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1188562&xid=1266_49861
2y
1
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Job function; The Personal Assistant is a highly skilled administrative professional who will provide a wide range of support services to CEO. The requirement from the PA is to ease the workload of the CEO by taking on most of the administrative duties, leaving the CEO to focus on decision making. The PA must keep the offices of the CEO running smoothly.Requirements; Secretarial/personal assistant diploma with minimum of 5 years experience as a PA.Mastery proficiency level is required for the following programmes: MS Word/MS Excel/MS Outlook/email/MS Explorer/Internet/MS PowerPoint Experience in the marketing environment would be an advantage. Own reliable transport and willing to work overtime.Skills required: Efficient, organised and resourceful. Flexible and able to function well in a fast-paced environment. Good interpersonal skills and the ability to function at all levels. Strong decision making skills. Strong verbal and written communication skills in English. Attention to detail. Committed loyal individual who have a focus on confidentiality. Effective time management. Able to engage comfortably at a senior level. Will be a required to constantly update skills on new computer programmes or office technology. Responsibilities: Provide executive support to both the CEO and top Management. Extensive diary management, including organisation and administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc. Handling all correspondence and communication, including mail, faxes, letters, memorandums, and responding to routine mail and telephone queries for the attention of the CEO. Providing support to the CEO in the co-ordination of departmental activities, by ensuring that direct reports meet their objectives in an efficient and timely manner. This includes ensuring daily that matters requiring follow-up action, are acted on by the CEO. Preparing reports as and when required. Managing budgets and other financial matters. Coordinating projects that may involve working with all levels of management and staff. Managing travel arrangements, including airline, hotel, and rental cars. Conduct internet research to keep the CEO up to date on things that are important to the company. Assist with tender processes, formatting of documents, packing of files etc. Coordinate, assist and finalise ad hoc queries, requests and projects.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzg5NzMzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1222826&xid=1109_89733
2y
1
SavedSave
Our client in the automotive industry in JHB is seeking a Mandarin speaking Interpreter (Personal Assistant) to join them at their HQ.
Job Duties:
Schedule CEO appointments and diary management.
Handle flights, accommodation, and rental car bookings.
Organising events, conferences, gifts etc.
Tracking expiry dates for important documents for the CEO, e.g., drivers license/Visa, Bank cards, etc.
Compile reports and presentations as and when required by the CEO.
Ordering stationery and general consumables for the CEO.
Prepare meetings and take minutes.
Assisting CEO with compilation of training materials and distribution thereof.
Compile monthly reports as per the requirements of the CEO.
Do follow-ups on monthly manager meetings.
Receiving of Chinese delegation.
Any other reasonable and lawful duties required by the CEO from time to time.
Requirements:
Bilingual in Mandarin and English
Matric Certificate
International Business Studies will be advantageous (SAQA accredited qualification)
Minimum 5 years experience as a PA to Executive
Code 10 license required.
Advanced Excel
Bilingual in Mandarin and English
Confidential and proactive approach
Microsoft Office Package- Intermediate Level
Ability to communicate on all organisational levels
Work independently
High ethical and integrity standards
Willingness to travel
SECTOR: Automotive
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93ZWJhcHAucGxhY2VtZW50cGFydG5lci5jb20vd2kvYXBwbGljYXRpb25fZm9ybS5waHA/aWQ9c3RhZmZzb2xzJnZhY2FuY3lfcmVmPUUuTDAwMTM1NC9IQQ==&jid=1626966&xid=E.L001354/HA
5mo
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