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Executive Assistant: Chief Executive Officer

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PURPOSE: An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make travel arrangements and assist with other duties when required. Diary & Meeting Maintenance Manages diary, including prioritizing and scheduling meetings and ensuring that participants are informed of changes and included but is not limited to:Meeting room bookings and set up.Ensure information required for meetings is available for all parties attending.Blocking off time prior to Committee or Board Meetings, ensuring the CEO is prepared.Deadlines to be put in the CEO’s diary.Personal diary of the CEO to be taken into consideration.Coordinate and handle any catering.Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives needs if necessary.Provide input into formulation of departmental budgets. Email Maintenance Formulate responses to emails on the CEOs behalf where appropriate.Distribute promptly upon receipt to the relevant person or department and follow up on the matter to ensure that it has been attended to.Segregate important matters for immediate attention and bring to the CEO if necessary.Monitor emails for actions required, important information such as meetings and keep the CEO fully informed and promptly print emails as necessary.Research,2121 priorities and follows up on incoming issues addressed to the CEO, including those of a sensitive and confidential nature.Open, review and prioritise by importance and categorise all incoming email in a timeous manner. Travel Arrangements Arrange travel for the Chief Executive Officer, to include itineraries and agendas as well as compiling documents for travel-related meetings.Including and not limited to flights, car hire and accommodation.Ensure that the airline online check-in is done timeously and secure preferred seating requirements.Diarise all travel arrangements with the relevant reservation numbers and contact information in the CEOs diary for ease of reference, include travel time to and from airport etc.Prepare relevant travel documents for finance and submit timeously. General Support Ad hoc typing requirements for the Chief Executive Officer as well as the departmental typing.Take minutes for meetings involving the various departments.Ensure a meticulous filing ... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xODQyNDc0MzE/c291cmNlPWd1bXRyZWU=&jid=1679669&xid=184247431

Johannesburg CBD

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An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available. Operational * On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper * Check that transport department collects goods on time * Check that GRV was received from the warehouse once goods are checked in * Arrange for the cargo to be booked with the airline * Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable) * Frame customs entry on behalf of exporter and submit to customs. * Batch freight documents for export * If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs. * Arrange for transport of goods to the respective airline at the airport * Monitor receipt of signed waybill from the airline * Check test weight versa weight on the documents and if different notify the client and make required changes on the documents * Send pre-alert of documentation to the respective agent and to the client * Invoice the file and quality approve * Arrange for delivery of the documents to the client Financial * Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team * Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet * Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure * Invoice foreign charges where applicable * Place file in CMP status once P&L sheet is signed off Customer * Assist estimates team with Air Freight Export quotation to clients when required Process * Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately Quality * Check if flights depart as booked and if necessary, inform the client and agent of new details Knowledge & Experience * Matric or Senior Certification equivalent * More than 2 years experience in airfreight product * Must have a good understanding of customs procedures. * Dangerous Goods qualified Skills * Communication skills * Ability to work under pressure * Requires little supervision * Strong team player * Ability to integrate with team members and a team environment * Attention to detail * Quality Focus Attributes * Building customer loyalty * Contributing to team success * Adaptability * Building trust * Continuous learning: Quality Orientation Training * Induction * Quality Training Knowledg https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzQ4MTUwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1235255&xid=1555_48150

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An international freight forwarder and logistics service provider is looking for an Exports Controller to join their Air Freight team in Johannesburg. The successful candidate will be responsible for the processing of Shipments for Air Freight Export and ensuring that import air shipments are processed quickly and effectively with all information on progress being always available. Operational * On receipt of shipping instructions or notification from Customer Services, arrange for the collection of cargo from shipper * Check that transport department collects goods on time * Check that GRV was received from the warehouse once goods are checked in * Arrange for the cargo to be booked with the airline * Process export documentation (Air-Waybill, HAWB, COO, EUR1, etc. as applicable) * Frame customs entry on behalf of exporter and submit to customs. * Batch freight documents for export * If applicable, arrange for customs examination for export under customs supervision or provisional payments that need to be claimed back from customs. * Arrange for transport of goods to the respective airline at the airport * Monitor receipt of signed waybill from the airline * Check test weight versa weight on the documents and if different notify the client and make required changes on the documents * Send pre-alert of documentation to the respective agent and to the client * Invoice the file and quality approve * Arrange for delivery of the documents to the client Financial * Invoice the shipment to the client in accordance with the standard applicable rates, or as per the quotation supplied by the Customer Service team * Print P&L sheet and confirm accruals and revenue is correct and sign off the sheet * Ensure that the funds for CBO shipments are paid and reflect in the account prior to departure * Invoice foreign charges where applicable * Place file in CMP status once P&L sheet is signed off Customer * Assist estimates team with Air Freight Export quotation to clients when required Process * Follow the standard process flow of the file and if there are any deviations bring it to the attention of the supervisor immediately Quality * Check if flights depart as booked and if necessary, inform the client and agent of new details Knowledge & Experience * Matric or Senior Certification equivalent * More than 2 years experience in airfreight product * Must have a good understanding of customs procedures. * Dangerous Goods qualified Skills * Communication skills * Ability to work under pressure * Requires little supervision * Strong team player * Ability to integrate with team members and a team environment * Attention to detail * Quality Focus Attributes * Building customer loyalty * Contributing to team success * Adaptability * Building trust * Continuous learning: Quality Orientation Training * Induction * Quality Training Knowledg https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzM4OTA1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1231755&xid=1555_38905

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Ads in other locations

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The Capital Hotels stands for equal opportunity while transforming the Hospitality Industry into a modern aspirational industry once again. We believe that the industry is broken and needs to reinvent the image of service and hospitality. We are achieving this through our incredible staff culture. Our dedicated staff believe in offering the highest level of guest service to our guests while maintaining their dignity and integrity. Our staff are our everything!WHY WORK FOR US? Our staff love coming to work as they feel respected, appreciated, heard, successful and secure. Imagine a company where managers dont manage managers, we are all simply doers.Making decisions in regard to our best employees also comes fast, where we recognise talent and reward it quickly through promotions. We dont need to or want to wait for approval. We recruit on experience but promote on values the core of which is rigor, disciplined thought and disciplined action. Description: The Rooms Division Manager will direct and control the following departments within the Hotel: Reservations, Reception and Information / Tours Counter, Telephone Section, Airport representatives, Front Office Cashier, Porters Department and Housekeeping. The positions main duties are divided in spot checking of hotel rooms to ensure standards, authorizing all leave schedules, ensuring control of expenditures as well as budgets set. Requirements: MatricRelevant Hospitality Management qualification3 -5 Years previous Rooms Division Management experience essentialSound knowledge of Front Office, Reservations and General Management ProceduresCommunication, engagement and Guest Service SkillsStrong Computer Literacy skills in terms of MS Office and a reputable PMS (Protel)Hands on Problem Solving approach and the ability to remain calm under pressureAbility to work as part of a team, as well as independentlyEffective communication with members of staffHonest and trustworthy beyond approachGreat attention to detailPresentable and well spokenTeam Player who leads by exampleProactive in approachPeople management skillsLeadership skillsPlease note that relocation costs will be for your own expense should your application be successful and you reside outside of the Pretoria Area. https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc5MTg0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1205200&xid=1109_79184

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jobs at airport in Johannesburg (6 results)

Results for jobs at airport in Jobs in Johannesburg