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Results for office administrator in Jobs in Johannesburg
1
Job Responsibilities:Prepare bids and tenders for clients, comprising 70% of your time allocation.Cultivate and maintain strong relationships with clients.Evaluate client inquiries and determine project requirements.Conduct test work to assess feasibility and performance.Develop Process Flow Sheets and Piping & Instrumentation Diagrams (P&IDs).Provide expertise and guidance on process improvement initiatives.Design the necessary equipment for process implementation.Monitor and manage the submission process, addressing queries and adjusting requirements as needed.Facilitate the transfer of process orders to the projects team.Support the commissioning process, ensuring seamless integration and client satisfaction.Engage in general office administration tasks as required.Attributes Required For This Job:Exceptional interpersonal skills for effective client interaction.Proficiency in selling and negotiation techniques.Strong technical acumen in chemical engineering principles.Ability to adapt to dynamic project requirements.Collaborative mindset and aptitude for teamwork.Effective self-management and time management abilities.Minimum Qualifications / Education Levels Required For This Position:Bachelor's Degree in Chemical Engineering (BEng).Minimum of 2 years relevant experience with Mineral Processing Experience.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDMwN19fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793490&xid=1108_184307
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1min
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Office Manager Zanzibar TanzaniaSalary: Market Related Purpose of Position: Complement Recruitment are recruiting for an Office Manager for a 2 year fixed term contract in Zanzibar. This is a 2-year fixed term, live in position based in Zanzibar, Tanzania. Apply Directly for this Job by clicking here - https://bit.ly/3LkgmiK Minimum Requirements Qualifications And Skills KEY OUTPUTS:General Oversee all operations within the company at the Office. Order and issue out yearly uniform to all staff members. Be open to feedback and able to respond in a positive way to correct any negative feedback that is received. Be willing to represent company at any events or meetings, when required this includes weekends and public holidays. Assist in ensuring the company reputation is at a high level and notify Senior Management should you foresee any issues coming. When the General Manager is on leave, be prepared to take on any roles that are required, this includes activities that fall over weekends and public holidays. Assist the General Manager with any paper work requested from Government departments. Ground Handling Daily overseeing of handling & Procurement Staff Overlook the transfer schedules and ensure they are correct Overlook the handling transfer vehicles, ensure they are maintained in good condition, always clean and up to date with regards to permits. Ensure the rates sheets for transfers and excursions is always up to date and submitted to LodgeSupport when pricing changes so that company Consultants and Agents can be aware of the price changes. Ensure the rates offered by company remain profitable and competitive within the local market. Oversee the Welcome Desk at the Airport, Ensure that it is maintained at a high standard and that all guests are always welcomed in a friendly, hospitable manner. Monitor all third party suppliers to ensure that they remain at company standard. Remain vigilant for new and exciting excursions that can be offered to guests. Finance Ensure the Office and handling Business units are budgeted for correctly each financial year. Be responsible for the management of the budgets for the Office and handling. Provide feedback to the Financial Manager on a monthly basis for Management accounts for Office and handling. Management of the Office Petty Cash. Ensure all invoices contain the correct company details as per Zanzibar Tax Laws. Assist in monthly recons of all invoices received for the Office and handling Team and submit to the Finance team for payment in a timely manner. Assist the Lodge Administrator when needed with submitting tax returns at Zanzibar Revenue Authority. Maintain the Monthly Fleets stats for handling department. Over
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODAwMV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793629&xid=1109_188001
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2min
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Key Responsibilities:Manage the entire tender process, from initial identification of opportunities to final submission and contract negotiation.Coordinate and lead cross-functional teams in the preparation and submission of tenders or proposals in response to requests from potential clients or customers.Develop and implement tendering strategies to optimize success rates and ensure alignment with organizational objectives.Review tender documentation and requirements, ensuring thorough understanding and compliance.Collaborate with internal stakeholders, including sales, legal, finance, and technical teams, to gather necessary information and resources for tender submissions.Analyze and evaluate tender opportunities, assessing risks, opportunities, and potential value.Prepare compelling tender documents, ensuring clarity, accuracy, and persuasiveness in communication.Manage timelines, milestones, and deadlines associated with the tender process, ensuring timely submission.Maintain a repository of tender-related documents, templates, and information for future reference.Provide guidance and support to team members involved in the tendering process, fostering collaboration and knowledge sharing.Conduct post-submission reviews and analysis to identify lessons learned and areas for improvement.Monitor and track tender outcomes, analyzing win/loss ratios and contributing to business intelligence.Stay updated on industry trends, market dynamics, and competitive landscape to inform tendering strategies.Represent the organization professionally in client meetings, negotiations, and presentations related to tender opportunities.Uphold the highest standards of professionalism, integrity, and ethics in all interactions and communications.Qualifications:Bachelor's degree in Business Administration, Marketing, or related field. (Master's degree preferred)Proven experience in tender management, bid management, or similar roles, preferably within the IT industry.Strong understanding of tendering processes, procurement practices, and contract negotiation.Excellent project management skills, with the ability to multitask and prioritize in a fast-paced environment.Exceptional communication and interpersonal skills, with the ability to collaborate effectively across functions and levels of the organization.Analytical mindset with the ability to assess complex situations, identify key issues, and propose effective solutions.Proficiency in Microsoft Office Suite and tender management software/tools.Certification in project management or procurement (e.g., PMP, CPP, APMP) is a plus.Minimum Desired Qualifications National Senior Certificate (Grade 12)Bachelors degree in Business Administration or related fieldMinimum Desired Experience Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.Knowledge of Public Procurement Contracting and Tendering principles, i
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDQzOF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793597&xid=1108_184438
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2min
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Group Environment and Citizenship OfficerThe candidate will be responsible to drive positive social impact and environmental sustainability in the company.Key Responsibilities:Oversee the development and implementation of sustainability initiatives, including waste reduction, energy conservation, and carbon footprint reduction efforts.Monitor compliance with environmental regulations and permits, ensuring adherence to standards and reporting requirements.Collaborate with cross-functional teams to integrate environmental considerations into product design, manufacturing processes, and supply chain operations.Lead the planning and execution of community engagement programmes, including partnerships with nonprofit organisations, volunteer activities, and employee giving campaigns.Establish and maintain relationships with key community stakeholders and external partners to ensure effective collaboration and maximum impact of corporate citizenship initiatives.Monitor and report on the company’s corporate citizenship performance, including metrics related to social, environmental, and economic impact.Stay updated and monitor emerging environmental trends, technologies, and best practices to inform strategic decision-making and innovation.Drive employee awareness and engagement through environmental education and training initiatives, fostering a culture of sustainability throughout the organisation.Coordinate the company’s initiatives related to Enterprise Development and Social Economic Development under the BBBEE codes.Coordinate with internal teams to integrate corporate citizenship considerations into various business processes, such as procurement, marketing, and HR.Act as an advocate and spokesperson for the organisation’s corporate citizenship initiatives, both internally and externally, to enhance brand reputation and build strong relationships with stakeholders. Key Requirements:Strong understanding of corporate social responsibility principles, sustainable development goals, and relevant local and global regulations.Excellent project management skills, with the ability to plan, execute, and monitor multiple initiatives simultaneously.Exceptional communication and interpersonal skills to effectively engage and inspire stakeholders at all levels of the organisation.Ability to work collaboratively with cross-functional teams.Analytical mindset with the ability to collect and interpret data to measure the impact of corporate citizenship and identify areas for improvement.Detail oriented approach to ensure compliance with corporate citizenship standards and reporting requirements.Proficiency in Microsoft Office Suite and experience working with sustainability reporting tools is preferred.Knowledge of industry best practices and emerging trends in corporate social responsibility, sustainability, and community engagement. Required Qualifications:Bachelor’s degree in business administration, sustainability, corporate social responsibility, or a relat
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODA3MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793680&xid=1109_188071
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3min
1
DUTIES/TASKSCash flow planning and reporting and managementChecking and signing off on all cash receipts and all journal entries, write offsCustomer refunds (both cashbook & Debtors account adjustments)Assisting debtors with queries and collections, interaction with customers to resolve disputesCreditors recons (supplier and other expenses) checking & releasing of all paymentsDebtors legal files / bad debts / legal handoversEnsure stock control is in alignment to companies forecast and processes.Credit applications, credit checks on ITC and approvals, Blacklisting defaultsMonthly journal entries sign offs.Ad hoc and monthly Financial management reporting requested from CEO and or COOEnsure that all departmental HODs are financially aligned with companies strategic planningBalance sheet reconsPredicted Cash flow forecastAnalysis and Preparation of Management accountsVat201 reconciliation and submission to SARSAuthorising and releasing paymentImplementation and management of effective and efficient internal financial controlsForeign Currency Bookings and entries with joint authorization from COO.Driving the financial planning of the company by analysing its performance and risksRetaining constant awareness of the companys financial position and acting to prevent problemsSet targets for and supervise all accounting and finance personnel (management accountants, creditors, debtors etc.)Prepare timely and detailed reports on financial performance on a quarterly and annual basisConduct analysis to make forecasts and report to upper executivesEnsure adherence to financial law guidelinesLiaison with external auditors and the provision and compilation of audit files;Accurate and timeous reporting function;Internal control functions, management, reporting and liaison;Cash-flows, working capital management including bank, stock, debtors, accounts payable;Budgets and forecasts;All duties, functions, management and responsibilities relating to the financial affairs and books of account of the company.All Tax functions and administration including vat and normal tax; and detailed expense accounts, cost analysis and control.Bachelor's degree in Accounting/Finance or relevant field; MSc/MA5 years related work experience in a similar role. Advanced Computer skills essential (Microsoft Word, Excel and Outlook) Office automation experiencePastel and BPO KnowledgeIn-depth knowledge of corporate finance and accounting principles, laws and best practices Solid knowledge of financial analysis and forecasting
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODExNV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793704&xid=1109_188115
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3min
1
A company that offers a comprehensive range of interventions, from the selection of people to be trained and the designing of the course material to the actual training has an exciting opportunity for a quality-oriented Higher Education Coordinator in GautengThe primary requirement for this position is to co-ordinate administrative aspects of the Academic function in the region as they pertain to compliance with academic policy, educational and administrative support to staff and students in educational institutions. In addition, the position will be to plan, organise and execute the day-to-day functions of learning programmes within the PMI Higher Education (HE) Operations Division in the regionNQF Level 52 - 3 years relevant experienceExperience working in an higher education environmentAdministration experience at an education institutionProject management skills and exposure to project management environmentWorking knowledge of MS office with strong Excel skillsProcessAssist Academic Manager with regional accreditation and compliance by upholding policies and proceduresAssist Academic Manager with ensuring compliance in the internal audit conducted by the Academic Director and external audits by the HEQCReview learner and lecturer evaluations and implement remedial action if required, in conjunction with the Academic ManagerCapturing of assessment results and attendance registers per moduleEnsuring effective scheduling of Key Accounts and public classes to maximize profit and in align with the classroom policyLiaise with lecturers regarding lesson plans, assignments and testsPreparation and execution of new courses, or Short Learning Programmes (SLPs) and/or workshopsOrdering of text books and learner guidesCompletion of qualification schedules for certificatesCo-ordination of campus and venue requirementsUpdating all learner records on the Learner Management SystemAdherence to academic policies and proceduresCapturing learner attendance and results into client reportsAssist Academic Manager with maintaining a growing facilitator database of subject matter experts who meet the CHE criterion including induction and evaluationOversee academic aspects of graduationAssist with coordinating the activities of the campus supervisorCo-ordinate and be on the Subject BoardSend communications regarding resource centre activities via the available platforms on campusCo-ordinate and be on the Qualification BoardBe on the Regional Committees, i.e. Quality Assurance, Health and Safety and Teaching and Learning Committees.Assist with preparation of Internal and External AuditsOversee the IT room if applicableAssist with functions at PMIResponsible for the HE archive roomAppoints and trains Invigilators for Pre-assessmentsArranges the Administration of Pre-assessmentsCapture and accuracy check certificate informationDistribute certificates after graduationMaintenance of venues Venue SchedulesEnsure salary claims of facilitators and contractors are processedA
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDU0MF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793934&xid=1108_184540
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6min
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Manage financial data for the regional office, ensuring adherence to organizational policies and guidelines, and provide regular financial updates for informed decision-making.RESPONSIBILITIES:Handle finance operations, including purchase ledger administration and supplier account maintenance.Manage invoice payments and expense claims, ensuring adherence to policies and efficient processing.Administer petty cash, bank accounts, and maintain accurate financial documentation.Reconcile balance sheets, compile monthly tax returns, and oversee payroll for the South African office.Implement internal controls to prevent fraud and ensure compliance with regulations.Scrutinize transactions for proper authorization and budget adherence.Ensure procurement policy compliance and manage asset inventory.Prepare documents for audits and provide administrative support as needed.MINIMUM QUALIFICATIONS:University degree in Accounting and/or Finance, or an equivalent.Experience working for a SAICA approved auditing firm essential.Completed articles at a registered chartered accountancy (South Africa) essential.REQUIRED SKILLS/BEHAVIORS:Proficiency in Excel and International Financial Reporting Standards (IFRS) for SMEs.Ability to work independently, proactively, and result-oriented.Experience with multi-currency transactions and a service-oriented mindset.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDY2MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1793973&xid=1108_184661
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6min
1
DUTIES & RESPONSIBILITIESThe duties include the following:Recruitment of LearnersOversee the capturing of and recruitment documentation.Ensure an accurate record of candidate learners, host network and ensure learning programme -host and learner matching records and file as per company expectations.Comply with process and procedure ensuring compliant document structures and content.Implement an end-to-end selection process ensuring quality documentation and record keeping.Advertise vacant positions as required and ensure information is accurate and complete for replacements in time to start as per approved start date and as per recruitment timelines.Oversee the effective use of the database of CVs on hand and effectively use online sites to source the best candidates.Conduct candidate reference background checks on learner to ensure eligibility for learnership to comply with each internal stakeholders and external stakeholder expectations.Ensure all checks are up to date and cleared before on-boarding the learners.Arrange orientation and ensure clear communication with stakeholders and keep an eye on progress.All interview administration and documentation in place on timeCompile a Q&A checklist to audit regions on following the correct policies and procedures.Stakeholder EngagementMaintain excellent working relationships with internal and external stakeholdersAttend meetings as requiredBuild networks and manage relationships with community key stakeholdersActively promote the company in the local community/potential markets /sources of learnersReportingReport on all recruitment and learner workplace managementEnsure that all records on recruitment and learners placed in workplace are recorded on the LMS system record keepingSubmit a detailed weekly and monthly reportQUALIFICATIONS & EXPERIENCEMinimum requirement Diploma/Degree in Human Resources Management or equivalentAdvance knowledge MS OfficeMS Office ProficiencyMinimum of 3 years recruiting experience is essential.Minimum of 1 year experience in a learnership environmentCOMPETENCIES & SKILLSStrong Computer LiteracyProven record of excellent Administrative SkillsReport writingAccuracy and attention to detailsEthical and trustworthy - able to work with sensitive and confidential informationOrganised and professionalGood interpersonal skills with a sound judgement of character attributesAbility to work with strict deadlines and turn-around timeExcellent communication skills with individuals and groups at all levelsHard working and self-motivatedListening carefully to fully answer questions and address concernsDress and act in ways that enhance the reputation of the employerAbility to maintain databases and correspond via emailAbility to use the telephone to interact with prospects and conduct distant interviews
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODIxMF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794101&xid=1109_188210
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8min
1
Key requirementsExceptional customer service capabilitiesMinimum of 3-4 year's experience with a strong administration capability and expertise with a reputable brandExperience with corporate dealerships and volume brandsMS Office suiteAutomotive platforms Evolve and IAL Key responsibilitiesBooking target 120 cars per month per branch Actively work on customers we sold vehicles to meet monthly service targets and book themClient calls in for service or engage the sales consultant who notifies the team on the customer careLogistic arrangements to be made should a vehicle be collected from the customer and manual service check sheet to be signed off between driver and clientCheck sheet to be done around the vehicle and driver on hand to assistJob card info to be discussed to ensure contact details, vehicle info and clients concerns are noted and accurate. IAL job cards to be created for service claims, all pictures taken to be uploadedWarranty submission within 5 days as per OEM compliance required
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODQ4Nl9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794276&xid=1109_188486
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10min
1
To be considered for the position you will have to meet the following criteria:-Matric / Grade 12 / NQF Level 4A minimum of 3 years Debtors / Credit Control experience is essentialDebtors experience within a manufacturing environmentComputer literate and efficient in Microsoft Office Computer literacy on Syspro is an advantageA post-matric qualification in Bookkeeping / Accounts or Credit Control will be an added advantagePerform the following essential tasks: Open new debtor accounts and ongoing maintenance thereofAccurate processing of data and notesAllocating debtors payments from remittances received from customersStrict application and monitoring of credit limits and termsAdministering of settlement discounts as per termsSupply statements, invoices, PODs and relevant information on time to debtorsProactively investigate and follow up on queries with sales and customersReporting all outstanding customer issues to management and highlighting any potential debtors problemsPreparing the bankingGenerating reports from Syspro and in MS Excel and complete appropriate commentsObtaining authorisation from head office, to increase and re-instatement credit limitsFiling of all documents and correspondence in accordance with POPIAReconciling debtors accountsTimeous completion of month-end procedures and reportingStrict adherence to all company controls, procedures and processesAd hoc duties Excellent interpersonal skillsGood communication and advanced telephone skillsGood administration skills with a high level of numeracyAbility to deal with a number of tasks at a timeAbility to work according to deadlines and with attention to detail
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzE4ODQ5Ml9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794280&xid=1109_188492
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10min
1
Provide support to Legal Advisors and external lawyers on all commercial activities. QualificationMinimum: Paralegal Diploma  Knowledge Skills 5-8 years relevant working experience in a legal firm or financial institution.Experience in issuing of instructions to external lawyers and conveyancers.Proficiency on Microsoft Packages.SAP, SharePoint Docupedia (Advantageous).Providing support to legal advisors in respect of all commercialPopulating agreements.Attend to administrative tasks.Timeous generation of standard agreements and documents (i.e. loan agreements, security documents (including guarantees, deeds of cession and subordination agreements), addenda, Letters of Amendments (LoAs) and Non-Disclosure Agreements (NDAs).Taking of minutes of meetings.Maintaining the general filing system and file all correspondence, as well as maintain electronic filing on Docupedia.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDg0MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794483&xid=1108_184841
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12min
1
Key requirementRelevant qualificationsValid driver's licenseAt least2 years of experience in a customer interfacing roleMS Office suiteKey responsibilitiesMonitor all customer care communication on WhatsApp group's to ensure that you are fully aware of deliverables and expectationsEffective communication in ensuring that all requests to customer care are replied to in a timely manner with feedback in terms of next stepsArrange the drivers for pickups-public transport clients coming form outside destinationsAdvise the client on the customer service survey processOpen file and accurately complete FICA administration and insuranceDaily reports: Natis, comeback, vehicle condition and loyalty reports
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDg1OF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794498&xid=1108_184858
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12min
1
A company that specializes in ICT/Project Management talent placements and contracting has an exciting opportunity for a results driven Business Support Administrator in Gauteng.The successful incumbent will be required to provide administrative support within Paracon that enable service excellence to its internal and external stakeholders.Matric or NQF Level 4Diploma or degree would be an added advantageAt least 2 years’ experience in an office support and/or administrative roleAt least 1 years’ experience in a client and contracting environmentExperience in a sourcing and fast-paced environment will be an added advantageBasic knowledge of the relevant legislative provisions which include but are not limited to the Basic Conditions of Employment Act (BCEA), Occupational Health and Safety Act (OHSA), etc.Intermediate MS Suite skills (MS Word, Excel, and PowerPoint)Process external stakeholder information and generate the relevant contracts and/or other documentation as may be required from time to time both accurately and timeouslyProvide support to internal stakeholders by providing continuous feedback timeouslyObtain and/or follow up on any outstanding paperwork to ensure that the compliance requirements are met as determined by the companyEngage with external stakeholders a professional and timeous manner pertaining to any payroll related queriesExtract and issue weekly/monthly reports to management and internal stakeholdersLoad purchase orders onto the relevant system’s assignments to ensure that clients pay timeouslyReport and capture external stakeholder queries on a regular basis to enable management to proactively improve stakeholder experiencesCapture and process timesheets, expenses and bonuses accurately within the set deadlines to ensure on-time paymentCheck invoices and match it to the relevant timesheets prior to submission to processingObtain and submit documentation/information for all audits as and when requiredLoads training deductions and asset(s) as and when requiredAssist with ad-hoc projects as and when necessary
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDg0NV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794487&xid=1108_184845
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13min
1
Duties and ResponsibilitiesUtilize Salesforce & Microsoft Office Suite, particularly Word, Excel, and PowerPoint, for various tasks.Apply mathematical skills to analyze data and support accounting functions.Assist with accounting functions.Assist the Sales department with tasksAssist with Marketing.Manage administrative tasks. Preparation of sales reporting. Gain insights into business operations and processes.Troubleshoot and provide system support as needed.Assist in the rollout of new applications and technologies.Create procedural documentation (SOPs) to streamline operations.Manage multiple responsibilities effectively with good time management.Test and evaluate new technologies to enhance efficiency.Communicate effectively and provide timely feedback.Quick study in system support and adaptability to learning new tools.Assist in monthly reporting and administrative tasks.Requirements MatricTertiary qualification in Business Management, Business Accounting or relevant field.Strong proficiency in Microsoft Office applications.Basic understanding of accounting principlesExcellent mathematical skills.Demonstrated ability to multitask and manage time effectively.Good communication and writing skills.Own transportation required.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDkzNl9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794559&xid=1108_184936
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14min
1
Responsibilities:- Dictaphone typing- Typing of correspondence, court papers, opinions, articles, presentations, general legal memoranda- Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact- Handling of correspondence and emails- Diary management and booking of boardrooms for meetings- Maintaining an efficient filing system- Handling mail, faxes, scanning, files and telefaxing- Effectively organising self and office- Capturing time on Elite system- Processing the monthly accounts- Collecting outstanding funds from clients- Managing and ensuring timeous payment of disbursements- Establishing and/or maintaining relationships with professionals, support staff and internal/external clients- Effective general office management such as but not limited to maintaining processes that have been put in place in regard to archiving, opening of matters and keeping record of matters for the team, attending to Billback (cost recovery) for the professionals in the team and year-end gifting and cards to be sent out to clientsKey Performance Areas:- Becoming involved in all aspects of the practice to offer pro-active support and assistance- Providing effective verbal and written communication in addressing clients' requests and expectations- Prioritising tasks when under pressure- Managing all aspects of the practiceKnowledge and Skills:- Sound secretarial skills with the ability to display initiative and being pro-active- Strong administrative skills- Strong typing skills- Team player, professional, flexible and friendly- Possess highly developed interpersonal and communications skills, and a good telephone manner- Excellent computer / typing skills- Sense of confidentiality, urgency and the ability to work under pressure- High energy levels and positive attitude- To be proactive in offering assistance and follow ups- Prioritising tasks and making time to give priority to prioritised tasks when under pressure- A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere- Strong attention to detail / accuracy and good turn-around time for tasksExperience:- Good computer skills in the following packages, Microsoft Word, Microsoft PowerPoint, Outlook and Excel- Good working knowledge of the time recording, client accounts and the Elite billing system- Excellent English language skills
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDk4MV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794603&xid=1108_184981
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15min
1
My client in the mining sector is looking for a Junior Project Administrator / Office AssistantContract opportunityStart asap: 6 to 12 monthsWorking model: Minimum of 3 days on site at the client, work two days from homeDescription:Must be well versed in systems in general, provide senior personal assistance to the client's CIO, log IT requests on his behalf, coordinate and arrange his diary and meetingsDiary management both work and personal.Events management venues and catering.Visitor access control for ICT Corporate on a daily basis.IT Asset management ordering of IT equipment for the whole Sandton Corporate Office/Upgrading of Vodacom and Telkom lines for all Corporate staff. Following up on orders.Taking delivery and signing for IT orders hardware (laptops, docking stations/keyboards/mobile phones).Getting IT to reimage and prepare the items for the user.Assisting with confirmation of decommissioning of older out of warranty laptops and devices. Keeping track of the warranties and advising when users should be receiving new laptops.Travel both in SA and International for the CISO and his management team Visas/hotel bookings/transfers/forex etc.Engaging with various vendors for procurement purposes.Invoice management recons/cheque requisitions/follow up on payments/invoice register for budget tracking purposes. Dealing with Finance on a daily basis around invoice sign off. Invoices are printed attached to cheque requisitions that are completed on an excel document which requires IT Heads signature depending on the vendor and region (they have offices in Australia, South America, Ghana and SA). Anything under R30k can be scanned for direct payment by Finance in South Deep, anything over needs to be hand delivered to the Finance exec upstairs for signature, once signed off they can be collected, scanned and emailed to Finance in South Deep for processing. Once that process is complete the invoice information (vendor, invoice detail, invoice amount, currency) needs to be inputted into the Invoice register to be offset against the budget.Audit report compiling/Monthly Manco report updates.Minutes of meetings.Stationary ordering and management.Engaging with Facilities around boardroom management and fixtures on the ICT level moving of white boards, changing of furniture, clearing out of old equipment.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NTAzMF9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794647&xid=1108_185030
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15min
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JOB TITLE: Project AdministratorMANAGER: Head of ProjectsLOCATION: Johannesburg QUALIFICATIONS:Qualification/certification in Administration, or Project Management or similarValid driver’s licensePREFERRED SKILLS:Adept at MS OfficeExpert organizational skill and record keepingCoordination and planningAttention to detailTime ManagementPrioritizing tasksProblem solving and adaptabilityInterpersonal and communication skillsEXPERIENCE REQUIRED:3 or more years’ experience in an Engineering or Construction EnvironmentDUTIES AND RESPONSIBILITIES: General assistance and support to the Project Management Office for:Document management and control.Schedule updating and tracking.Contract review and administration.Assist the SHE Officer with Health and Safety File creation and compliance planning and implementation.Internal and external communications to stakeholdersConstruction team liaisonCompiling and tracking of Project BudgetsCompiling project documentation and organizing the storage thereofSite meetingsProgress reporting
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NTAyNV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794642&xid=1108_185025
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16min
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My client in the mining sector is looking to fill in the below rolePersonal Assistant to CIOStart: ASAPDuration: Initial 3 months with option to extendJob Summary:As the Personal Assistant to the CIO, you will play a crucial role in providing administrative and operational support to ensure the efficient functioning of the CIO's office and his core team. Your responsibilities will include managing the CIO's schedule, coordinating meetings and events, handling correspondence, conducting research, and assisting with various projects to enhance productivity and streamline operations. You will also be responsible for processing invoices and using Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents. Ideally, you should have experience working for a global organization.Key Responsibilities:- Manage the CIO's calendar and appointments- Coordinate meetings, meeting rooms, and visitor entry to the office- Coordinate conferences, and local and international travel arrangements, including visa, accommodation, flights, and transfers- Draft correspondence and reports on behalf of the CIO- Conduct research and compile data for presentations- Process invoices and manage financial transactions- Utilize intermediate Excel, Word, and PowerPoint skills to create and manage reports, presentations, and other documents- Maintain confidentiality and handle sensitive information with discretion- Assist in project management and operational tasks as required- General admin activitiesQualifications:- Proven experience as an Executive Personal Assistant or similar role- Excellent organizational and time-management skills- Strong communication and interpersonal abilities- Proficiency in MS Office and other relevant software applications- Ability to work independently, prioritize tasks, and meet deadlines- Discretion and professionalism in handling confidential information- Basic financial knowledge and experience in processing invoicesAdditional SkillsExcel knowledgeOperating in a Global context ensuring when meeting is scheduled time zone difference are taken into accountProactiveFollow-up on issuesAttention to detail
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NDkwOV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794886&xid=1108_184909
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19min
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The Financial Controller will ultimately be responsible for the accounting of the various ledgers and legal entities for the Group. The position involves responsibility for the full accounting, transaction processing and entity administration of the financial records of the Companies of the Group. The incumbent would be expected to ensure the various Group entities’ financial records are up to date, accurate and that the delivery of their duties is in line with Group requirements. The role thus requires a direct interface with the other finance areas, as well as the Heads of the relevant business operations and third parties.As a role player in the production of financial outputs, the role will also involve review and implementation of processes to make sure the production of the accounting results is simple, relevant, and efficient. The Financial Controller will be responsible for the accounting of the assigned Group Service Entities to completion.This includes the outputs, accounting and reporting deliverables relating to Group Services:Billing of Customer and Intercompany rechargesCollectionsAccounts PayableSupplier reconciliations and paymentsCashbook ProcessingPayroll ProcessingBalance Sheet AccountingTreasury managementSupport for ad-hoc enquiriesPreparing detailed cash flow forecasts, monitor cash balances and prepare or review periodic reports.Support Business Managers as a Finance team member with budgeting, financial management, forecasting.Ad-hoc analysis and the assessment, review, and communication of business performance.Analyse financial data and other reports as management may require for decision support utilising your knowledge of the operational business line models, services and processes in order to interpret the commercial impacts, themes and trends driving costs within the relevant models and frameworks;Prepare periodic regulatory reports for the regulators where required.Provide overall supervision of and responsibility for the staff requirements of the finance team.In addition, the Financial Controller will work with the COO and Group Shared Services Heads to ensure decision making is done with appropriate financial input.The Financial Controller will review the required workload, resources, and processes to ensure their team are adequately trained and supported to deliver on the tasks required.RequirementsExcellent accounting skillsExperience in multi-currency and multi-company accounting will be advantageousKnowledge of Accounting principlesExcellent computer skills, and in particular a good knowledge of:Microsoft Office including advanced Excel, Word, and OutlookXero AccountingReporting applicationsExperience in income tax, VAT, PAYE and CGT administration and calculationsExperience working with financial models, management accounts, databases, and analysisGeneral Skills:Strong interpersonal and people management skillsConfident, enthusiastic, and self-motivatedTrouble shooting and conflict resolutionSolution orientate
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NTEyNl9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794907&xid=1108_185126
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19min
1
Reporting to: 2 Executives in the businessSalary: R900K per annum plus BonusBEE: This is a strict requirement.Job Type: Permanent, hybrid working conditions Job Purpose The successful candidate will be responsible for the execution of all Executive Assistance as well as general Business Management duties to enable 2 Key Executives in the organisation to optimise their portfolios and execute their roles and responsibilities effectively and efficiently. The chosen candidate will act as the liaison for the two Executives as and when required, establish, and maintain the highest levels of professionalism in the Executives’ offices and portfolios. Essential Requirements for considerationCandidates must have experience in the delivery of strategic business projects and conducting business research as well as data analytics and report writing from a Business Operational point of view. Please provide evidence of this in your CVA 3-year relevant Degree/ National Diploma is essential and none negotiable 5-8 years of experience in a technical/professional Business Management role at C-suite level – candidates within Banking and Financial services will be given preferenceAdvanced Microsoft 365 suite of products (Visio, MS Project, Excel, PowerPoint, Word)Minute taking experience is important and essential.Job responsibilitiesOversee and deliver on strategic projects and initiatives in the offices of the executives.Conduct business research and data analytics as required by the offices of the executives.Develop and deliver management information systems (MIS) required to effectively monitor and manage the functions and portfolios of the executives.Assist the executives with the preparation of various reports for the PASA committees and structures meetings.Continuously review and identify business management areas of improvementPreparation, collation and circulation of documentation for relevant meetings. This includes agendas, meeting packs, presentations minutes, action logs, and ad hoc items).Compile accurate minutes at all meetings as required by the executives in accordance with the administration standards in place required.Compile accurate action logs proactively coordinating and following up on action items arising from meetings and decisions taken in the offices of the executives.Be the primary point of contact and liaison for internal and external stakeholders on behalf of the executives, including coordinating and arranging all stakeholder engagements as required by the executives.Proactive diary management, prioritisation and support, ensuring that key meetings are scheduled, prioritised and adequately prepared for.Manage the executive office administration, records keeping and filing systems by applying the documents management policies of the organisation.If you have not received any feedback from us within 5 working days please consider your application unsuccessful.**By sending your CV along with other additional documents you give consent to
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzE4NTEzOV9fNDk3P3V0bV9zb3VyY2U9Z3VtdHJlZSZ1dG1fbWVkaXVtPWZlZWQma2V5d29yZD0=&jid=1794919&xid=1108_185139
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19min
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