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A renowned Aviation Engineering company is looking for a ‘’Finance Assistant’’ to join their team on a fixed term contract basis in the Helderberg Area, Cape Town. The duration of the fixed term contract will be about 7 months, until the end of the year.Position Overview:To provide a professional service to the Finance Executive Manager and the Finance Department, updating records and performing general financial functions.Position Responsibilities:• Process customer payments – local• Process customer payment – foreign• Process & manage all inter-company debtors’ payments• Reconcile customer accounts to ensure accuracy (local & foreign)• Resolve customer billing disputes• Generate and send statements to customers• Follow up with customers regarding overdue payments• Maintain online accounts receivable files and records• Assist with Year-End procedures & audit• Updating of the bank statements in SAP• Allocate payments against expenses where required• Reconciliation of bank statements• Assistance with Insurance renewals• Deal with SARS matters• VAT processing, submission of VAT returns and a basic understanding of SA Legislation• Assisting with the preparation of management accounts, including analytical review and demonstration of problem-solving skills• Ensure compliance with relevant laws and regulations before capturing payments for authorisation• Full Bookkeeping Functions, up to Trial Balance• Creating and preparing payment requisitions• Budgeting progress & Internet Banking• Balance sheet recon and account management• Creditors/Suppliers:➢ Processing of approved creditor/supplier invoices➢ Matching of invoices to payments➢ Preparation of creditor/supplier reconciliations monthly➢ Supplier query investigations and requesting of statements monthly➢ Circulation of payment remittances to suppliers• Identify areas where processes could be more efficient and offer solutions• Assist with other duties relating to the Finance department or the company as a whole, which may reasonably be expected of an employee in this position.Position Requirements and Skills:• Matric certificate (Grade 12 or NQF equivalent)• A relevant qualification in Bookkeeping or Accounting• Minimum 3-5 years’ experience as a Finance Assistant• Knowledge of relevant legislation and regulatory requirements• Good computer skills. MS Office Word and Excel• Must have a working knowledge of an ERP system, SAP• Applying for Position:Only open to South African citizens.If you are interested in this great career opportunity, please send your CV to: marlize@hrtalentpartner.co.za and marlize.hrtalentpartner@gmail.com
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One of SA’s leading Industrial IoT firms developing software solutions for the Mining, Healthcare & Maritime sectors seeks a technically minded Onsite Production Supervisor to join its team. You will assist the Production Manager to oversee and organise equipment, staff and processes on the Production floor. You will require 5 years’ experience in technology production/assembly, experience in Process control (Ability to monitor and adjust a proves to give a desired output), Inventory and the management & knowledge of Bills of Materials. You will also need be knowledgeable of implementing the Health and Safety act of South Africa.Duties:Production/Assembly Order Management – Take ownership of delivering orders on time, within budget and according to specification.Order scheduling and progress updates.Create Bill of Material’s and liaise with Finance to approve and place relevant orders.Production/Assembly Operations – Improve and enforce the assembly processes and workflows.Understand and resolve operational issues.Enforce quality control procedures and ensure adherence.Implement and maintain Health & Safety policies for production site.Ensure compliance with Health & Safety legislation by ensuring the safety of all employees.Manage the production process (from project kick-off to shipment.Shop Floor management.Production job processing.Housekeeping.Monitor Production output according to specifications.Oversee the manufacturing process and assist where required with complex technical procedures.Identify issues in efficiency and suggest improvements.Staff/Team Management - Manage production staff (Exp. Leave, Discipline, or any related staff queries).Organise workflow and prepare schedules.Train and mentor Production staff.Supplier/Contractor Management - Source suppliers or contractors to outsource work when needed.Maintain good relationship, negotiate payment terms, discounts etc.Requirements:Qualification in a technical, engineering or relevant field will be an advantage.Minimum of 5 years experience in technology production/assembly.Experience in Process control (Ability to monitor and adjust a proves to give a desired output).Inventory and the management experience.Knowledge and understanding of Bills of Materials.Processes and workflow control experience.Knowledge and experience implementing the Health and Safety act of South Africa.Proficient with MS Office.A valid Driver’s Licence and own transport (might be required to travel to suppliers from time to time, KMs travelled will be reimbursed according to SARS recommendations).Desirable – Project Management experience.Experience using various types of manufacturing machines/tools.Project
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMzIwXzE2NDE1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1240615&xid=1320_16415
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*Reference: SW003352-AM-1*
My client, and elite financial services and investment concern located close to the Somerset Mall, is seeking to employ an administrator to their Financial Advisors.
Main duties and responsibilities include:
* Secretarial duties - scheduling meetings, general office administration, correspondence with clients and service providers;
* Assisting the financial advisor in his job servicing existing clients as well as new clients - handling preparation of all meeting documentation, application forms and follow ups;
* Filing, capturing client data, updating spreadsheets and word documents;
* Processing of new business - pre-populate documentation, check all proposals and application forms, submission of application forms to service providers / insurance companies;
* Follow-up all client transactions, implementation of new business etc;
* Drawing statements from service providers and summarising client portfolio information;
* Preparation of the necessary presentations, investment summaries and documentation for client review meetings.
* Assist with FAIS and FICA compliance and any other compliance requirements
* Scan to file all new business documents in client folder.
* General office duties which include but are not limited to filing, scanning, printing, ordering stationary and any other duties which may be associated therewith.
* Be telephonically available for client queries, and act as initial point of contact for client queries.
* Maintain an appropriate filing and recording system – both hardcopies and electronically.
* Ensure that investments and assets under management and the recording thereof are kept up to date and current and send out statements on a monthly basis.
* It is essential that the candidate has the ability to multitask and to work under pressure.
Requirements:
* Grade 12 (Essential).
* Up to 2 years’ experience at a financial advisory practice is advantageous
* Bachelors degree or relevant qualification in business, economics, finance or a related field will be an advantage
* Strong written and verbal language skills both Afrikaans and English essential
* Strong computer skill essential
* Own vehicle, transport and drivers license essential.
R
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzUxMjkwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1236840&xid=1555_51290
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Our client a Leading Tech firm is seeking a Procurement Officer to join their team in Somerset West. They offer stability, growth, attractive salary, Benefits, exposure and an excellent working environment.Purpose of the Procurement Officer:Is to procure various goods and services in line with the relevant policies and procedures. Responsibilities/Tasks:Review request for quotation forms.Create / assist with RFQs/RFTs.Obtaining appropriate motivation for purchases.Complete purchase requisition form and obtain required approval to procure as per Delegation of authority.Create purchase orders.Place orders with vendors and notify unsuccessful ones.Purchase and order in accordance with specifications.Maintain and update purchase records / registers to ensure that they are complete and up to date.Ensure compliance in terms of the PFMA, the Preferential Procurement Policy Framework Act (PPPFA) and National Treasury Regulations.Ensure orders are placed only with Suppliers listed on National Treasurys Central Supplier Database.Source, select and negotiate for the best purchase package in terms of quality, price, payment terms, deliveries and services with suppliers.Delivery of procurement initiatives to affect cost savings to the business.Establish & maintain contract records; ensuring compliance with company guidelines (policy & procedures are adhered to).Administer tender process from compilation of specifications through to award of bidsExecute tender agreements and follow up as required.Checking incoming vendor invoices to ensure correct supply, cost and terms are being delivered to respective businesses / match to POs.Follow up on long outstanding orders.Provide advice to management on procurement related matters.Prepare procurement packs for payment.Follow up with Financial Accountant to ensure suppliers have been paid.Make sure procurement request tickets are closed within the prescribed time frame.Make sure goods/services are procured from the correct budget code and within the approved budget amount.RequirementsMatricCertificate or equivalent in Public Procurement/Supply Chain.Must be familiar with the PPPFA 5 of 2000, Preferential Procurement Regulation of 2017, PFMA, National Treasury Regulation, Supply Chain Management guidelines, BBBEE Act.At least 2 years experience in a similar role.Knowledge and skills on MS Office.Procurement within the IT industry will be an advantage.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzgyMzc1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1211110&xid=1109_82375
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Somerset West - Retail Manager reporting to the General ManagerJob OverviewThe Retail Manager will be responsible for all the operational aspects relating to the shop, as well as to empower and lead the team of employees to reach and exceed business objectives.Areas of Responsibility (Your duties will include but are not limited to)ReceivingEnsure stock is received correctly according to blind check receiving methodOversee receiving area for stock counts, expiry dates and condition of stock.Refer any differences / discrepancies to Assistant ManagerCash HandlingManage and control floatsOversee cashiers and cash handling protocolEnsure Cash-up documentation is managed procedurallyPetty cashPerform random auditsStock ControlDamages to be minimised and stock losses to be less than 0,3% of turnoverDaily stock rotationDaily stock counts, as per schedule, from Stock Office must be correctly counted and reported.Short dated stock to be reported dailyArrange stock take preparations are done and manage processSecurityOpen and close shopComplete daily managers check sheetEnsure that the alarms, cameras and all security systems are in working order, maintained and tested regularlyEnsure shop locks, roller doors and any other equipment are maintained.Manage the outsourced security guards to ensure adherence to all Company policies and procedures.General security awareness and accountability as senior on sitePeople ManagementPlan annual and interim labour requirements according to specific volumes and retail requirementsEnsure all staff and support people are well-versed in local hygiene requirements and explainto them the importance of why and how quality standards are to be assuredEquip staff with the required tests and equipment to assure product standards are upheldEnsure staff is well versed in the requirements relating to stock rotation and shelf displays.Identify staff development needs and develop them accordinglyEvaluate staff performance and provide feedback and coaching as requiredCustomer SatisfactionEstablish and maintain good relationships with customers so that they feel they receive good value at all timesProactively identify and resolve obstacles to customer service delivery in a timeous manner, implementing contingency plans when requiredEnsure that Policies and Procedures are followed, and amended to support an ever-changing environmentEnsure that correct processes are followed when dealing with IR issuesArrange any staff rotation between branchesManagement of casual staffGeneralEnsure correct freezer temperaturesGeneral MaintenanceGeneral day to day duties and ad hoc projectsReporting & FinanceRecord and report key performance indicators on a weekly and monthly basisManagement AccountsBudgetingAttend and actively participate in Monday morning meetingsTeamworkSupport department managers and co employees.Actively participate as a member of the teamPerforming any other task, not specified herein, which from time to time may be assigned by the
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUzNzQzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1202065&xid=1266_53743
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Well established fuel service station based in Strand area has a vacancy for an Assistant Manager to join their team as soon as possible.Duties included but not limited to:General HR duties:Scheduling of work as per operational requirementsStaff disciplineOversee all staff (merchandisers, cashiers, carwash and forecourt)General Operational duties:Applying company rules and regulations at all timesCheck and monitor all norms and standards laid down by the companyRegular weekly stock takeIssuing of stockCustomer liaisingSupervisor relievingDaily MOP’s and fuel reconciliationSales Rep liaisingRequirements:Grade 12 qualificationAt least 2 years relevant experienceAttention to detailFully bilingual (Afrikaans and English)Strong Computer literacy (Microsoft Office)Hours are as follows:Weekend On: Mon- Sun 7:00-19:00 Wed OffWeekend Off: Mon – Fri 7:00-19:00 Sat & Sun Off Only shortlisted candidates will be contacted. Candidates MUST currently reside in the close proximity of Helderberg region
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUxNjEyX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1194796&xid=1266_51612
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We are seeking a half day administration assistant / Supervisor at our fuel station / convenience store. The successful individual would have to meet the following criteria:- Punctual and Reliable- High Level of professionalism- Work well in a high pressure environment- Honest & Ethical (Very important)- Have excellent time management and multitask- Show initiative - Able to create systems to streamline tasks.- High level of attention to detail- Problem solver- Handle difficult situations and clients- Able to work quickly and accurately- Able to work with money.- Quick learner- Positive attitude- Respectful- Accountable and able to follow instructions- Friendly- Fully computer literate- Previous experience- Contactable references- Clear criminal recordDuties will include but are not limited to:- Staff shift rosters- Cash ups- Bank statement reconciliation- Data Capturing- Answering of telephone- Checking in of orders- Placing of orders- Stock counts- HSSE checks- Wage preparationShould you fit the above requirements, please send your CV to applyhere56@gmail.com
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Our client is a company specializing in software solutions to the property industry, based in the Somerset West area.Our client is seeking an experienced Customer Support / Rental Administrator to join their team. Please note that this is an office-based position.The role would suit an individual with a genuine passion for people, customer service and with excellent training and administration skills.The successful candidate must be a very energetic person who likes to communicate with people and to assist them. The person must also have the ability to convey and explain information well.You must have the ability to work independently and harmoniously as part of a team.Responsibilities: Responsible to take new clients through the onboarding process and do all the training that is involved, as well as manage all aspects of the onboarding process.Facilitate set-up and process planning sessions.Facilitate basic training workshop.Facilitate customer success sessions (advanced training).Compile audit.Facilitate weekly training.Facilitate additional training as needed.Attend to support queries (telephone and email).Attend to administration duties.Assist team where needed. Characteristics and Requirements: Must a have a solid working record.2 to 3 years’ previous working experience in rentals and training will count in your favour.Must have excellent administration and training skills.Must be organized and able to stick to deadlines.Able to work in a pressurized environment.Attention to detail.Able to prioritize tasks.Must have a passion for real estate and training.Must be fully computer literate with rental software experience as an advantage.Office based position in Somerset West. Starting date: As soon as possible.Salary offered: Between R15 000 and R18 000 per month – depending on experience.Please apply online if you meet the necessary requirements and believe this is an opportunity you will thrive in.If you have not been contacted within 14 days, please consider your application as unsuccessful.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzc3Njc2X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1199778&xid=1109_77676
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Well established motor industry dealership based in the Strand has an immediate vacancy for an administrative assistant.Duties will include but not limited to:Answering of busy switchboardReception dutiesGreeting of clientsAdministrative duties including invoicing, assisting with quotesCandidate must be available immediately and currently live in the Helderberg area. A minimum of 1 year office experience coupled with good communication skills in both Afrikaans and English is essential. Candidate must be able to work in a pressurised environment.PLEASE NOTE THAT DUE TO THE NATURE OF THE BUSINESS, IT IS ESSENTIAL THAT THE CANDIDATE IS FULLY VACCINATED AGAINST COVID
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzUxNTczX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1194765&xid=1266_51573
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Temporary Administrative Clerk Well established firm of Attorneys based in Somerset West has an immediate permanent vacancy for a presentable junior administrative assistant. This is an excellent opportunity for a junior candidate who is seeking experience within an office environment. Successful candidate will report directly to the Senior Partner. Duties will include, but not limited to the following: Filing of correspondence, assist the administrative staff with drawing of files and all general office administrative duties as required.Requirements:Only candidates who reside in the Helderberg area will be consideredCandidate must be available immediatelyMinimum of 1 year experience in a similar position will be an advantage but not essentialGrade 12 EssentialFluent in English and AfrikaansStrong interpersonal and communication skills (verbal and written)Working hours: Monday to Friday 08h00am - 17h00pm Website:http://www.helderbergpersonnel.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ4NTI0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1183916&xid=1266_48524
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Procurement Manager - Somerset West Reference: AV 6347Job Description:Coordinating and managing all activities relating to the purchasing (local & international) process for projects• Monitor internal forecasts (Project Tray) for inventory requirements.• Ensure positive inventory on items while in line with active business projects and suggest purchase based on demand.• Obtaining alternative options on existing products.• Obtaining competitive pricing on existing & new products.• Manage inventory in databases and online systems.• Updating of prices in Inventory System (DEAR).• Maintenance of Master cost sheet.• Alternative supplier suggestions based on strategic planning.• Improving relationships with the purchasing agents from our current suppliers.• Reviewing Warranty Policies• Ensure all policies & procedures with regards to procurement is updated regularly & communicated to team members. (E.g., ETA’s).• Approval of hardware solutions on sales orders.• Annual price negotiations• Oversee monthly reporting• Provide guidance with regards to damaged inventory• Arranging import shipping & quotes• Oversee cross boarder manual invoices• Report any claims to the relevant insurer• Complete claims forms, attain all relevant documentation and information before submitting claims to insurers• Follow up on submitted claims and outstanding payments• Record all insurance claims on BI and the status of claims• Follow up until claims are resolved and closed• Handle annual policy renewals and frequent updating of policy schedules as requested• Ensure that the lowest premium for insurance and excess on claims is provided by insurers• Oversee monthly BI Report regarding insurance claims• Review Insurance policies and cover values• Oversee the preparation and execution of annual and auditors stock counts• Authorisation of stock count adjustments• Review reconciliations between stock on hand and stock in the Inventory system after counts (DEAR)• Process Inventory Journals on stock variances• Keep record of and prepare monthly reporting on all adjustments• Prepare monthly reconciliations on the Inventory control accounts between DEAR and XERO• Overseeing general systems, procedures and process flows• Compile Warehouse & Procurement Budgets• Review quarterly and annual KPI’s of stock controllers.• Any non-generalizable duties passed from CEO or Financial Manager• Deal with any issues from any department that pops up that I can assist with Qualifications:Excellent verbal and written communication skillsExperience in Digital Signage IndustryGood MS office programs skillsSound and accurate judgementAble to adapt to changeCustomer Service orientatedLeadershipSelf-disciplinedStock Management system skills
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ0OTEwX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1166353&xid=1266_44910
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Our client, a law firm, is seeking the services of a Conveyancing Secretary to join their team from 1 March 2022.Minimum Requirements: Minimum of 3 years’ experience as a Conveyancing Secretary is essential.Attending to general transfers and estate transfers in particular.Computer literate in LexisConvey / MS Office.Excellent communication and time management skills.The successful employee will be responsible for the following tasks as Conveyancing Secretary: Handling all types of transfer files, independently, from receipt of instruction until registration.Drafting all documents e.g., FICA, sales agreements, pro forma invoices, and final accounts.Obtaining clearance certificates and transfer duty receipts.Appointment of correspondents.Arrange lodgment, prep, and registration.Deal with finances.Assisting and liaising with clients.Related duties of a Conveyancing Secretary.Market related salary offered (salary will be based on experience and expertise).Starting date: 1 March 2022.Please apply for this position online, by attaching your CV with a recent photograph of yourself, if you meet the above-mentioned requirements.Please assume that your application was unsuccessful If you have not been contacted within 4 weeks from the date of this advertisement.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY1MTczX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1158003&xid=1109_65173
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Our client, a law firm, is seeking the services of a Conveyancing Secretary to join their team from 1 March 2022.Minimum Requirements: Minimum of 3 years’ experience as a Conveyancing Secretary is essential.Attending to general transfers and estate transfers in particular.Computer literate in LexisConvey / MS Office.Excellent communication and time management skills.The successful employee will be responsible for the following tasks as Conveyancing Secretary: Handling all types of transfer files, independently, from receipt of instruction until registration.Drafting all documents e.g., FICA, sales agreements, pro forma invoices, and final accounts.Obtaining clearance certificates and transfer duty receipts.Appointment of correspondents.Arrange lodgment, prep, and registration.Deal with finances.Assisting and liaising with clients.Related duties of a Conveyancing Secretary.Market related salary offered (salary will be based on experience and expertise).Starting date: 1 March 2022.Please apply for this position online, by attaching your CV with a recent photograph of yourself, if you meet the above-mentioned requirements.Please assume that your application was unsuccessful If you have not been contacted within 4 weeks from the date of this advertisement.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzY1MTczX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1158003&xid=1109_65173
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