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KPA 1: Responsible for all activities for staff recruitment
and selection process (except for key personnel.Job Activities1.
Liaise with department heads to develop and maintain a live
recruitment matrix that responds to all recruitment positions 2.
Coordinate placement of job advertisements3.
Screening of CVs and shortlisting of candidates;4.
Arranging of interviews including preparation of interview packs;5.
Minute taking during interviews and
documentation of the whole process; 6.
Preparing and submission of
recruitment reports timeously;7.
Ensures that all new employees have
clear background checks;8.
Preparation of offer as well as
employment contracts and regret letters;9. Administer all related activities of the recruitment process KPA 2: Administer On-Boarding of new employeesJob Activities1.
Prepare
all documentation required for entry of new staff members;2.
Orientation
of new staff3.
Quality
check all documentation submitted by employees (Personal details, Biodata
Forms, Medical Aid Forms, Provident Fund, Ethics Module, etc.);4.
Complete
and submit employee file for supervisors’ signatures; 5.
Capture
new employees on the VIP system;6.
Monitor
and remind staff and departments about the end of the probation period. KPA 3: Administration of Human Resources ActivitiesJob Activities 1.
Work closely with department heads to develop job descriptions and
ensure these are relevant and updated to address the current context2. Preparation of payroll inputs
and ensure accuracy thereof;3. Monthly update of Staff List,
Organogram, vacancies, and other HR activities; 4. Timesheet collection and
Leave Administration reporting;5. Assist with the coordination
of Performance Reviews.6.
Assist
in designing templates for HR processes.KPA
4: Regular
Reporting, compliance, and record keepingJob
Activities1.
Regular
reporting of HR activities to ensure that issues are addressed timeously.Ensures
that all monthly activities are reported on time.Ensure
necessary approvals for all documentation4.
Adhere
to all set deadlines for HR reporting.5.
Performs
any other reasonable duties assigned by the supervisor6.
Ensure
that regular backups of data are completed. COMPETENCIES
/ SKILLS & KNOWLEDGE INDICATIONS QUALIFICATION(S):·
A
bachelor’s degree or National Diploma in HR is mostly preferable.·
Minimum
5 years’ work experience in HR Administration. EXPERIENCE:·
Good
knowledge and understanding of South African Legislation relevant to HR.·
Must
have knowledge of VIP Payroll.·
Registration
with the South African Board of Personnel Practitioners will be advantageous.·
Excellent
working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.·
A valid SA driver’s licence and must
be willing to travel. Must be a South African national with fluency in English (written and spoken) Send a comprehensive CV in Word
1mo
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We are looking to employ an Operations Assistant/Site Supervisor in a Labour Environment with outstanding administrative and communication skills. An Operations assistant is expected to be a conceptual thinker with superb organizational and time management skills. You must be reliable and should accurately follow instructions with the ability to multitask and acclimatize to a fast-paced environment.
To ensure success, Operations assistants/Site Supervisors should display remarkable conflict management and decision-making skills with a solid understanding of employee relationships, staffing management, and payroll and benefits administration. Top candidates will be superb at problem-solving, efficient in scheduling, and precise in the recruitment process
Responsibility:Responsibility:
Key Competencies :
• Support all internal and external HR-related inquiries or requests.
• Maintain digital and electronic records of employees.
• Serve as point of contact with clients and operations management.
• Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
• Assist with performance management procedures.
• Coordinate training sessions and seminars.
• Perform orientations and update records of new staff.
• Enforcing of Code of Conduct initiating Disciplinary Process
• Maintaining Disciplinary Matrix
• Produce and submit reports on general HR activity.
• Process payroll and resolve any payroll errors.
• Complete termination paperwork.
• Management of teams on site
Job Requirements:
• Experience in human resources or related (essential).
• Experience in retail operations (advantageous).
• Microsoft Excel (highly competent)
• Highly computer literate with capability in email, MS Office, and related business and communication tools.
• Effective HR administration and people management skills.
• Exposure to payroll practices.
• Full understanding of HR functions and best practices.
• Excellent written and verbal communication skills.
• Works well under pressure and meets tight deadlines.
• Fantastic organizational and time management skills.
• Strong decision-making and problem-solving skills.
• Meticulous attention to detail.
• Ability to accurately follow instructions.
. Min of 2 to 3 years experience
Job Reference #: ManagersConsultant Name: Renel Pillay
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