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My client needs a Bookkeeper to Balance Sheet that is also willing to relieve in Reception. Office Admin Duties will include: • Greet and welcome guests as soon as they arrive at the office • Direct visitors to the appropriate person and office • Answer, screen and forward incoming phone calls • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) • Provide basic and accurate information in-person and via phone/email • Receive, sort and distribute daily mail/deliveries • Order front office supplies and keep inventory of stock • Ordering groceries, stationery and any office supplies required • Ordering monthly water • Arrange travel and accommodations, and prepare vouchers • Keep updated records of office expenses and costs • Perform other clerical admin duties such as filing, photocopying, transcribing and e-mails • Monthly Toshiba Printer readings Main Job Tasks and Responsibilities Finance Admin 1. Filing 2. Keeping debit order client’s files up to date 3. Keeping client subscriber files up to date 4. Updating creditors and debtor’s files 5. Updating internal telephone list 6. Compile records, for company record keeping. (Flights, accommodation, vehicle) 7. Receive post from Driver, deliver to correct person. 8. Trade references 9. Updating database 10. Document preparation for auditing (Travel Recon) 11. Monthly credit card recon – foreign currency transactions 12. Management of cleaning services Creditors 1. Retrieve Statements 2. Recons for payments 3. EFT payment requisitions 4. Archiving previous years documents Debtors 1. Send statements and invoices – 30 day accounts 2. Send statements and invoices – Platform Billing debit order clients – within 1st week of every month 3. Send statements and invoices – Platform Billing debit order waiver clients – within 1st week of every month 4. Send out weekly age analysis debtor’s feedback 5. Follow up on outstanding payments 6. Archiving previous years documents Reception Duties A tertiary qualification (Accounting / Finance Degree / Diploma) R Hourly A tertiary qualification (Accounting / Finance Degree / Diploma) https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xNTU1XzkzMDhfXzQ5Nz91dG1fc291cmNlPWd1bXRyZWUmdXRtX21lZGl1bT1mZWVkJmtleXdvcmQ9&jid=1137600&xid=1555_9308

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