Project secretary in Gauteng | Gumtree Classifieds in Gauteng

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Portfolio Administrator Level 2 - Gauteng Ref 21/1

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Reporting to the Manager: Strategic Support and Information Analytics, this role will provide and maintain high-level professional administrative support in an administrative and office operational capacity to ensure and contribute to the overall success of the organization. THE CANDIDATE PROFILE Basic project administration ability;Innovative and team player;Results-driven individual;Strong analytical ability coupled with sound problem-solving skills;Uses the functional and technical knowledge and skills to perform routine clerical and administrative duties within policy and procedural requirements;Under supervision, performs work that is varied and that may be somewhat difficult in character, but usually involves limited responsibility; QUALIFICATIONS AND EXPERIENCE 3 year tertiary qualification in Office Management / Secretariat;A Valid Code 08 drivers’ license (Travel could be required);Ability to maintain high-level of accuracy and confidentiality3 years’ experience in Administrative/ Secretarial capacity at a similar levelAbility to maintain high-level of accuracy and confidentiality is essential; KEY PORTFOLIO AND PERFORMANCE FOCUS AREAS Technical Ability: Handles all confidential information with the necessary sensitivity and responsibility. Independently applies functional or technical knowledge in order to perform higher level clerical, administrative and secretarial duties well within policy and procedural requirements.Secretarial Services: With minimum supervision, schedule internal & external meetings with higher levels of complexity (diary management, professional communication with participants, booking venues & equipment; handle all relevant logistical arrangements) according to SALGA requirements and within budget.Drafts, prepares and edits responses to correspondence. This includes circulating various notices emanating from the Office of the Chief Officer and monitor adherence to relevant instructions therein.Event Management: Independent coordination of small to medium-sized events adhering to all quality and budgetary requirements. With some supervision, coordinate some aspects of large (local and international) events/ conferences adhering to all quality and budgetary requirements.Administrative Services: Ensure accuracy and completeness of administrative records and committee files and ensure a functional and user-friendly filing and record management system. Make recommendations to improve administrative and filing systems, processes and practices for increased ef... https://www.ditto.jobs/job/gumtree/61615241?source=gumtree

City Centre

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Job Description/Duties:• Plan and ensure execution of Sales Manager’s activities with regards to: Meetings, Agendas, Deadlines, Diary, and Appointments • Manage the follow up system and ensure effective communication in this regard • Ensure efficient time management • Arrange correct documentation for meetings and appointments • Manage and submitting of HR related claims and documents for Sales Department • Secretarial services for Sales Manager and Sales Team with regards to meetings when required • Manage Sales Manager’s travel and accommodation arrangements • Assist the Sales Project Manager with relevant material (PowerPoint and Programme) for the following- Events and Field Events Coordinate, arrange and confirm Special Events in terms of: Invitations, Bookings, Agenda, PowerPoint, Programme, Venue Arrangement, and all relevant material • Administrate Sales Budget in conjunction with Sales Manager • Assist the Sales Project Manager with the administration of Sales Projects • Assist the Sales Manager with the planning, organising, and executing of the Overseas Incentive • Assist the Sales Manager with the planning, organising, and executing of all Competitions • Successfully execute monthly Rewards & Recognition promotions • Compile Sales for the Sales Manager This position reports to the Sales Manager Minimum Requirements:• Grade 12 and relevant studies (Secretarial / PA) is a prerequisite, alternatively 3 or more years senior experience • Solid presentation experience • Knowledge of direct (Multi-level marketing) sales • The ability to solve problems and work independently • Excellent interpersonal and effective communications skills (both English and Afrikaans) • Ability to work independently • Excellent computer skills on office administrative packages (MS OFFICE) incl. POWERPOINT • The ability to deal and interact with high profile Clients and Senior Executives • Ability to agree and achieve deadlines and function in stressful environment • Ability to prioritise tasks and deadlines • Ability to work in an unstructured environment • Valid driver’s license • Flexibility in respect of time and mobility • Excellent planning, organisational and coordinating skills and professional work approach https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yODQ3MDk2MzI3P3NvdXJjZT1ndW10cmVl&jid=1302150&xid=2847096327

Centurion

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The incumbent will provide direction and input re. the administration of SEB in line with client needs and working closely with the Executives to implement and drive strategic changes. Manage a large team of key account managers for a portfolio of funds. Lead the team and manage workflow. This role is focused on the achievement of the SEB Company Strategy through the provision of: Facilitation services for the planning, implementation and monitoring of customer engagement, benefit counselling, brand awareness, client take on and member education .Project management services to execute and manage key organization-wide strategic and operational projects. BUSINESS IMPROVEMENT : Analyze and identify opportunities for business process improvements wrt. Customer engagement, brand awareness, client take on , and education of members.Study, assess, and analyze the current working environment to enhance processes to improve on and enhance the relationship with clients. POLICIES, PROCEDURES AND PROCESSES: Manage and ensure accessibility and effective implementation of policies, procedures and controls covering all areas of assigned departmental activity so that all relevant procedural / legislative requirements are fulfilled to ensure that the SLA for all clients are upheld OPERATIONS MANAGEMENT: Assist in the administration and monitoring of the day-to-day operations of the Admin teams / key account managers or key stakeholders externally within required performance parameters;Provide administrative support to the COO and It to enhance the execution of her responsibilities;Assist in the administration and all associated document management, governance and record keeping in line with SEB policies and procedures to maintain compliance and manage associated risks. PROJECT MANAGEMENT: Coordinate and support selected SEB strategic projects / initiatives from inception through planning, implementation, monitoring, evaluation and conclusion to ensure delivery of strategic objectives, on time and within budget and other constraints.May be required to assist in data governance, research, analytics and reporting. SECRETARIAL SERVICES: Provide secretarial services on selected governance structures and decision-making committees on which the COO ;This includes logistics coordination, agenda planning, working with presenters to prepare prior to submission / presentation, material collection and distribution, attendee tracking and posting of minutes.Contribute towards the negotiation of internal service level agreements where necessary.Continuous improvement/ Innovation.Contribute towards the identification of opportunities for continuous improvement of the SEB operational processes, p... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zOTY4NzEyMDkxP3NvdXJjZT1ndW10cmVl&jid=1480300&xid=3968712091

Johannesburg CBD

Company Secretary - French and English Speaker

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Our Client is looking for a Company Secretary to join their team French & English speaking.Our client is looking for a Paralegal/Company Secretarial to join their teamThe role will be providing legal support to the company Business Units in SSA and to a growing dedicated GBS legal function across Africa (circa 11 lawyers). Assist legal counsels and corporate secretarial dept to organize and maintain corporate records. Drafting board resolutions, shareholder resolutions, powers of attorney, and updating company constitutional documents, managing capital increases, assisting in the updating of templates and form documents across SSA, assisting with legal research, aiding in the roll out of programs to ensure compliance with data protection laws across SSA.Main Accountabilities:Provide legal support for all lawyers/BUs and the corporate secretary for SSA. Support drafting of contracts/RFQs review, legal research, preparation of legal advice and other legal enquires from Business Partners.Updating corporate constitutional documents to ensure compliance and harmonization with various local laws, including OHADA regulations.Assist legal counsels to ensure all BUs comply with laws and regulations applicable to business units in country, including in particular data protection laws;Ensuring capital increases are done when needed to prevent insolvency, etc. Drafting of shareholder and board approvals of annual accounts, appointment of new directors, managers, and the filing and approval of the audited annual accounts.Provide general administrative support to legal team and other administrative duties as assigned by legal team.Assist legal team in assuring organizations legal interests are best represented and protected in customer, supplier and third party contractsWorks with internal stakeholders to obtain information requested by legal team.Finance & Projects:Manage iShare, and keeping contract forms and templates updatedPrepares material for delivery of legal training courses on legal topics relevant to the business, including competition law, contracts training courses, etc.;Assist with admin tasks to aid legal team, including invoice tracking, law firm onboarding, cost management, expensesPeople ManagementNo direct report and authority over country line and functional personnel.Key Skills Member of team with ability to adapt to changing priorities; and works co-operatively with others to achieve targets of the team.A team playerAbility to apply legal knowledge and expertise in business environmentHardworking, very detail-oriented and well-organized, a team player with strong interpersonal and communication skills.Developing legal analytical skillsAble to work under pressure and meet tight deadlines Job Role: Company Secretary - French and English Speaker Industry: Legal Salary: TCTC R510,000 per annum Requir https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzYyNzE0X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1148971&xid=1109_62714

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Project Administrator - Engineering Sales ( 6 mont

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QUALIFICATIONS AND EXPERIENCE n At least 3 years experience in a similar field;n A basic secretarial or office-administration or projects diploma/certificate from a recognised institution-or equivalent will be an advantage;n Computer literacy MS Office (MS Word, Excel, PowerPoint, Outlook). Syspro will be an advantage. DUTIES AND RESPONSIBILITIES Provide retrospective proposals support to the extended projects team, including: Compiling proposals: n Assist with compiling detailed tenders/quotes that meet the client requirements as per the costing and technical details provided by the projects engineer. Completion of the commercial part of tenders (Tender returnable).n Ensure that tenders and quotations meet the Company and customers commercial terms and conditions.n Update and maintain the quote register for all projects quotes.n Upload project quotes on CRM.n Arrange transport / installation / rigging quotations from subcontractors.n Update Quote Schedule & Logging all enquiries.n Log and track all orders and current Proposals / Tenders / Enquiries / Contracts.n Open all contract files.n Ensure all documentation is maintained on the e-Filing server according to the agreed process.n Perform electronic and hard-copy proposals filing, as necessary.n Assist in obtaining sign-off of proposals deliverables, as necessary.Project administration: n Open new contracts and assist with keeping contract files (soft copy and hard copy) up to date.n Compile order confirmation and send to customer.n Process orders on Syspro (Projects and contracts sales orders).n Process purchase orders on sub-suppliers.n Issue delivery notes using SYSPRO.n Ensure that goods are invoiced once P.O.D has been received (projects and contracts invoicing).n Assist with follow ups on project stock.n Generate and maintain bank guarantees.n Generate data packs for customers.n Follow up on payments for each project.n Assist with keeping the contract schedule up to date.n Assist with commissioning schedule and arrangements with technicians. Reporting n Assist with monthly project reporting.n Document (minute) various meetings within the required timeframes and quality.n Follow up on overdue reports and distribute, as needed.General Administration: n Typing of quotations, tenders and general correspondence.n Prepare customer documentation using creative flair and initiative i.e., tenders and data-books.n Answer telephones, route calls, take messages, and provide general information; greet and direct visitors; answer routine inquiries; maintain log of inquiries as required.n Proof read drafts of correspondence for correct grammar, punctuation and spelling corrections.n Assist with travel arrangements.n Act as ISO facilitator for the department. https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA4XzYyMDAxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1218078&xid=1108_62001

Other

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Office Manager and BEE Admin - Kempton Park MAIN JOB PURPOSE• Organises and coordinates office administration and procedures, and ensure organisational efficiency, safety, and effectiveness, responsible for inter and intra office communication, protocols, streamlining procedures and office staff supervision.• To provide administrative support to the General Manager while supporting the B-BBEE Advisory service team to ensure B-BBEE compliance is aligned with business objectives.• The primary responsibility of the position is to ensure that the end-to-end processes are followed and to assist the business to track its progress by standardizing documentation and checking that risk is mitigated while managing the Signa Advisor OfficeQUALIFICATIONS & EXPERIENCE• Matric/Grade 12• Minimum requirement of Executive Secretaries Certificate or Certificate in Office Administration or equivalent• HR or BA tertiary qualification or similar will be advantageous• Certificate in Project Management is advantageous• 1-2 years working on B-BBEE experience will be an advantage• Minimum of 5-year work experience of which 3-5 years as a Personal Assistant• At least 2 years’ experience in a supervisory role• Experience at working both independently and in a team-orientated, collaborative environment.DUITES & RESPONSIBILITIESThe duties include the following:Office Administration• Ensure smooth running of the office on a day-today basis• Managing all catering and cleaning equipment requirements• Ensure Health & Safety policies are updated• Make travel arrangements for all personnel• Organise and schedule meetings and appointments• General diary management of the GM• Attend meetings and take minutes in Senior Management meetings and execute on all associated admin• Collaborate with key stakeholders to ensure personnel & contractual matters are handled accordingly• Asset Management for SAS• Coordinate with IT department on all office equipment• Collate and process all dept invoices for payment and reconciling of department credit card expenditure• Track and capture all departmental expenses and submit a report monthly• Collate and prepare consolidated monthly reports for GM Management Meetings• Compiling Forecast vs Actuals tracking report on a weekly basis• Providing weekly Sales Reports by checking & ensuring that invoices are billed correctly• Assisting the GM with coordinating the project programs, and ensuring timelines are met• Communicate and liaise with Business Leaders/clients and stakeholdersAdvisory Team Training• Scheduling of training program & managing the calendar annually in accordance with objectivesProcesses and Standardisation• Support the Advisory team with process improvement, measurement, and administration relevant to their functional areas.BEE Administration & Support• Draft a yearly plan that will be updated monthly, for Advisory team plan according to BEE Certificate expiry dates and Financial Year Ends• Draft Advisory proposals for prospective clie https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ0Nzk1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1166282&xid=1266_44795

Kempton Park

Senior Director - Legal Services - IT/Telecoms

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Our Client a global Tech firm is seeking a Senior Director of Legal Services to join their team Johannesburg . They offer stability, growth, attractive salary and an excellent working environment.The Senior Director: Legal Services has the primary responsibility for providing legal advice to regional and group executives within the organisation. They contribute to or take the lead on complex client deals, regional legal co-ordination and contribute to the development of regional and global company policies in line with relevant legislation. They drive compliance to these policies and ensure legal consistency across the organisation.They develop the global legal strategy and contribute to the development of regional strategic objectives. They contribute to the executive management of the global organisation and ensure on a continuous basis that the global legal organisation flexibly reacts and is aligned to current business drivers, organisational initiatives and regional programmes.Manages the legal business matters pertaining to the organization. Acts as advisor, or coordinates with external counsel, on legal issues including but not limited to the organizations government and regulatory compliance, data privacy and risk mitigation, intellectual property and patents. Prepares documents to support same. Reviews legal data and advises organization on appropriate legal action to be taken. Directs internal and external counsel performing litigation on the companys behalf. May, but usually does not, get involved with legal matters handled by outside counsel related to personnel matters. Requires a law degree. Selects, develops, and evaluates personnel to ensure the efficient operation of the function. This position has subordinate employees. Key Roles and Responsibilities: Provide Legal Advice These individuals provide legal counsel and commercial support to business leaders on mergers and acquisitions and all other transactions with clients, suppliers and 3rd parties. This legal advice and commercial support is also provided for internal projects and intercompany agreements.Contribute to Bids and Proposals The Senior Director: Legal Services provides legal counsel and commercial support to the Bid Management team on high complexity and large scale client and/or vendor proposals and transactions. In so doing, they contribute to and ensure the consistency of commercial, legal and risk management across the organization.Manage Risk The Senior Director: Legal Services works closely with the Risk Management and Compliance function to contribute to the revision and advise on the development of company policies and procedures, insurance matters and corporate governance. They provide advice and contribute legal information on labour matters involving senior executives within the organisationCoordinate Legal Activities These individuals co-ordinate and man https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18yOTJfMjM5ODY3X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1153647&xid=292_239867

Other

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Job function; The Personal Assistant is a highly skilled administrative professional who will provide a wide range of support services to CEO. The requirement from the PA is to ease the workload of the CEO by taking on most of the administrative duties, leaving the CEO to focus on decision making. The PA must keep the offices of the CEO running smoothly.Requirements; Secretarial/personal assistant diploma with minimum of 5 years experience as a PA.Mastery proficiency level is required for the following programmes: MS Word/MS Excel/MS Outlook/email/MS Explorer/Internet/MS PowerPoint Experience in the marketing environment would be an advantage. Own reliable transport and willing to work overtime.Skills required: Efficient, organised and resourceful. Flexible and able to function well in a fast-paced environment. Good interpersonal skills and the ability to function at all levels. Strong decision making skills. Strong verbal and written communication skills in English. Attention to detail. Committed loyal individual who have a focus on confidentiality. Effective time management. Able to engage comfortably at a senior level. Will be a required to constantly update skills on new computer programmes or office technology. Responsibilities: Provide executive support to both the CEO and top Management. Extensive diary management, including organisation and administration of meetings, setting up internal and external meetings, events, conference calls, conferences etc. Handling all correspondence and communication, including mail, faxes, letters, memorandums, and responding to routine mail and telephone queries for the attention of the CEO. Providing support to the CEO in the co-ordination of departmental activities, by ensuring that direct reports meet their objectives in an efficient and timely manner. This includes ensuring daily that matters requiring follow-up action, are acted on by the CEO. Preparing reports as and when required. Managing budgets and other financial matters. Coordinating projects that may involve working with all levels of management and staff. Managing travel arrangements, including airline, hotel, and rental cars. Conduct internet research to keep the CEO up to date on things that are important to the company. Assist with tender processes, formatting of documents, packing of files etc. Coordinate, assist and finalise ad hoc queries, requests and projects. https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5Xzg5NzMzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1222826&xid=1109_89733

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Executive Secretary Office of the Deputy Commissio

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Purpose of the Job:To provide administrative and secretarial support to the Deputy Commissioner and to ensure that office operations within the Deputy Commissioners office are efficient and successful in supporting business activities. The person appointed to this position will report directly to the Deputy Commissioner.Requirements:A Matric certificate, a Secretarial Diploma or equivalent, with more than 5 years secretarial experience (at least 3 years at the executive level) as a Secretary/Personal Assistant or Office Manager on a full-time basis. The candidate must be proficient in the use of Microsoft Office suite (Word, Excel, Access, and PowerPoint) and other commonly used office software products. The candidate must have knowledge of developing and maintaining all office support procedures through the supervision of staff to ensure that the Deputy Commissioners office support tasks are performed in a timely and efficient manner.Key Performance Areas:- Render secretarial and executive administrative support to the Deputy Commissioner.- Manage incoming and outgoing correspondence and telephone calls.- Manage travel and accommodation arrangements for the Deputy Commissioner.- Monitor office supplies inventory and place orders.- Prepare internal and external corporate documents as requested.- Plan and arrange internal and external meetings, workshops, and functions.- Follow office workflow procedures to ensure maximum efficiency.- Perform all additional functions ordinarily required of an Executive secretary including, but not limited to preparation of forms and other standard documents for consideration for submissions to various committees;- Follow - up on document reviews to ensure timeous finalization of documents; and- Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.).- Any other official responsibilities delegated by the Deputy Commissioner.Other Key Competencies:The candidate must demonstrate the following skills and attributes: An excellent command of both spoken and written English; disciplined, organized and reasonably tidy; reliable, trustworthy, of sound judgment, self-confident co-operative and supportive nature; commitment to ensuring effective team work and ensures that all work is done timeously, at a high standard and that the organizations reputation is protected and enhanced. The candidate must also have exceptional interpersonal skills, be friendly and display a professional demeanor. Knowledge of project administration; document configuration and file planning will be an added advantage. https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMTA5XzYzNzE4X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1151599&xid=1109_63718

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"project secretary" in Gauteng

project secretary in Gauteng (40 results)

Results for project secretary in All Categories in Gauteng