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Are you a tech-savvy problem solver with a
passion for customer service? Are you looking to kickstart your career in the
dynamic world of home automation? If so, we want to hear from you!Duties & Responsibilities:
Maintain and build
relationships with clientsReceive client callout
requests via email and telephonicallyCreating and updating
ad-hoc quotesLoad, manage and
monitor technician’s tasks and support ticketsArrange appointments
and manage calendarsSchedule technicians
for callouts and ensure that they have all required stock and information
to perform the calloutsFollow up on task
status with technicians and forward completed job information to Accounts
for invoicingResolve client queries
in a timely manner
Assist the operations
departmentGeneral AdministrationRun the bi-monthly
staff meetings to discuss any items that have not been addressed on site.Provide assistance to
management
Project Coordination (Where required):
Load, manage and
monitor tasks of installation teamsFollow up on task
status with installation teamsMonitor tracked time of
installation teamsMaintain ongoing list
of project to-do’sMaintain record of all
project activities to ensure projects are on trackCommunicate site issues
through internal channelsFinal project
reconciliationsManage scheduling
meetings SLA Reporting,
Creating, Updating and Feedback to Clients
Key Responsibilities:
Provide exceptional customer service to new and existing clients.Troubleshoot technical issues and provide timely solutions.Coordinate with technicians to schedule appointments and service
calls.Maintain accurate records of client interactions and resolutions.Collaborate with the operations team to optimize processes and
workflows.MINIMUM REQUIREMENTS:
·
Grade 12/Matric Certificate is essential.
·
Administration qualification or similar will be advantageous.
·
3-5 years’ experience in the relevant field
·
Strong Administrative skills
·
Proficiency in Microsoft Office Suite and familiarity with Zoho Desk
·
Ability to multitask and prioritize tasks in a fast-paced environment
·
Eagerness to learn and adapt to new technologies and processes
·
Project Management experience is advantageous
·
Ability to lead and manage other individuals
·
Excellent communication skills, both written and verbal
·
Attention to detail, objective, structured and process driven
·
Extremely organized and ability to think on your feet
·
Customer focused, work well under pressure.
·
Willing and able to work overtime, at weekends, etc. as requiredHOW TO APPLY:
Ready to embark on an exciting career journey with
us? Send your CV and a cover letter highlighting why you are the perfect fit
for this role to:andrew@simpletech.co.za
15h
1
SUMMARY:
The Admin Assistant will assist in all general Admin tasks.
JOB DESCRIPTION:
Position: Admin Assistant
Location: City Centre, Cape Town area
Salary: R12,000pm plus benefits
Admin Assistant Position
Are you immediately available for the administration job with your strong administrative skills to take on a full-time position.
This role will be supporting the general operations and projects required in a professional and efficient manner. We need your vibrant personality, excellent command of the English language.
REQUIREMENTS
• Matric, relevant qualifications advantageous
• Computer literate – Word, Excel & Outlook
• Strong process understanding of administrative work relevant processes
• Multi-tasking and Time Management skills
• Good English knowledge with strong communication skills
• Team player
• Ability to work with a wide cross section of people
Closing Statement:
• Correspondence will be with shortlisted candidates only.
• Please send up-to-date CV to: james@vacancyscout.co.za
If you do not hear from us within 2 weeks, unfortunately your application has not been successful.Responsibility:General Admin WorkSalary: R12000Job Reference #: Admin6788
19h
1
SUMMARY:
The Admin Assistant will assist in all general Admin tasks.
JOB DESCRIPTION:
Position: Admin Assistant
Location: Century City, Cape Town area
Salary: R12,000pm plus benefits
Admin Assistant Position
Are you immediately available for the administration job with your strong administrative skills to take on a full-time position.
This role will be supporting the general operations and projects required in a professional and efficient manner. We need your vibrant personality, excellent command of the English language.
REQUIREMENTS
• Matric, relevant qualifications advantageous
• Computer literate – Word, Excel & Outlook
• Strong process understanding of administrative work relevant processes
• Multi-tasking and Time Management skills
• Good English knowledge with strong communication skills
• Team player
• Ability to work with a wide cross section of people
Closing Statement:
• Correspondence will be with shortlisted candidates only.
• Please send up-to-date CV to: james@vacancyscout.co.za
If you do not hear from us within 2 weeks, unfortunately your application has not been successful.Responsibility:General Admin WorkSalary: R12000Job Reference #: Admin6799
21h
1
Our client is an established venture capital investment manager that accelerates the international expansion of African innovation-driven businesses by leveraging Knowledge, Networks and Funding. Based in Observatory, Cape Town, they are recruiting for a Compliance and Office Manager/Support to join their team soonest.
Job Purpose:
The successful candidate would take charge of the implementation of compliance processes (across our funds) and keep these maintained and updated as required by the various reporting bodies. This person would take pride and pleasure in compliance and risk management in a financial services industry, but would like more variety in their job and would enjoy also managing the small office for 8-10 employees and provide support to the CFO and Inhouse Legal Counsel on ad hoc tasks. The role will include occasional event organising and management, as well as a small amount of executive PA work that would include travel arrangements and diary management. Minimum Requirements
• Grade 12 - National Senior Certificate
• Compliance related Tertiary Qualification, or similar
• 1 - 3 years proven working experience in compliance and risk environment
• Valid Drivers License and own vehicle
• Valid SA ID
• Clear criminal record Technical Competencies
• Microsoft Excel, PowerPoint, Outlook, Word, Google Drive, Google Sheets, Gmail, Cloud, Slack and Excel Personal Competencies:
• Customer centric
• Professional
• Strong administrative skills
• Presentable
• Strong organisational skills
• Innovative
• Punctual
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• High performance culture and ethic
• Strong problem solving skills
• Flexible, self-motivated and proactive
• Trustworthy with high standards of personal integrity Performance Areas Tasks/Functions:
• Need to be technologically literate
• Proficient with numbers
• Be a peoples person and able to engage with people professionally
• Be able to read legal documents in English and understand license requirements
• Be able to prepare paperwork for the book keepers
• Be able to submit applications for license / emigration / company formations
• Be able to submit compliance reports to the FSB - basic insurance compliance work
• Knowledge of opening bank accounts in foreign jurisdictions
• Knowledge of the implementation of KYC / AML procedures
• Read requirements for applications such as for the starting of companies / business licenses for different jurisdictions
• Need to understand the difference between cryptos, futures, securities and derivative
• Submit payroll figures to accountants / book keepers
• Submit bank statements to accountants / book keepers
• Gather information for taxes from the banks and call estate agents if a property needs to be valued
• Organise flights, appointments and visas
• Update web content Working Hours
• Mondays to Fridays, 08:00 to 17h00
• Hybrid Salary
• Market ...Job Reference #: 202409
4d
1
ADMIN SUPERVISOR (COLD STORE)-Stikland, Cape Town -Neg
A Cold Storage Company is in search of a proficient and organized Admin Supervisor.
The main purpose of the role is to provide effective administrative support to the Cold Store operations and Warehouse management. You will be responsible for capturing and monitoring information as well as maintaining data on the Warehouse Management System (WMS). You will also be required to assist with both internal operations and external client operations.
Minimum Skills and Experience:
? Minimum of Matric or NQF Level 4 or higher,
? 3-5 Years of Administration Experience within the Manufacturing/Warehouse Industry,
? Experience in the Cold Storage Environment is Essential,
? Relevant knowledge of Logistics as well as WMS and Distribution Software,
? Knowledge/Experience with Food Safety and HACCP,
? Knowledge/Experience with Occupational Health & Safety,
? Proficiency in Microsoft Office programs,
? Valid Driver’s License,
? Ability to Manage Time effectively and work well under pressure.
Duties, Requirements and Responsibilities Include:
? Receiving, Dispatching and Inventory Control Procedures,
? Must have a good understanding of customs procedures and requirements,
? Operate and manage Warehouse Management Systems (WMS),
? General Administrative Duties and Procedures, including but not limited to Filing, Documenting and Audit Documents,
? Good Telephonic and Interpersonal Communication,
? Handling of Samples,
? Assist with Food Safety Audits and Documentation,
? Handling Customer Queries and Requests,
? Assist with Staff Time Keeping,
? Deliver support between Internal and External Parties,
? Ensure Imported Stock Procedures are followed correctly,
? Communicate Logistics with Management,
? Knowledge/Experience with Supply Chain Principles, Procedures and Practices,
? Administer Receiving Books daily and ensure there are never outstanding GRVs,
? Ensure GIVs for Deliveries/Dispatched Products are accurately Captured and Processed,
Mail anthonyjobs@wcp.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS9BS0FEMDUwNzIwMjItOD9zb3VyY2U9Z3VtdHJlZQ==&jid=1285695&xid=AKAD05072022-8
4d
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SavedSave
Purpose of this job
The Office Manager oversees the day-to-day running of the business and the management of staff. The Office Manager is responsible for effective planning, directing, delegating, coordination, staffing, organising and decision making to ensure the smooth running of the business functions and the various roles within the teams/departments. Reports on vital information to the business and overseas key administrative functions for the Business. Reports to General Manager. Number of direct reports - 12
Role and Responsibilities
Staff & Office management
Manage staff, preparing work schedules and assigning specific dutiesBuild a unified team – encouraging and building mutual trust, respect, and cooperation among team members.Oversee, monitor, and evaluate staff performance against job descriptionsMotivate the staffTime keeping & Leave approvalEffective management of workloadsStaff Training & Skills development [WRSETA]Expense Claim approvalOversight and approval of Company shopping, stationery, and consumablesLead weekly team meeting
Human Resources
Employee contractsEmployee filesElectronic Policy Management per staff memberRecruitment – interviews, sourcing, declining candidatesStaff Wellness – Birthdays, Treat days, Flowers and special occasionsStaff Events – Team Builds and End of Year FunctionsBooking time with HR consultantOnboarding and inductionsSetting up of Probation reviewsKPI meetingsPayroll issuesSalary and Review Letters
Warehouse oversight
Overseeing the correct management of stockMaking sure weekly cycle counts are taking placePrompt investigation of variancesMarketing material stock levelsMarketing material distributionWeekly meetings with teams to see what is trending to add to JR orderReport on the above to FM and GM
Properties and Facilities Management Oversight
Facilities management for 3 propertiesTenant liaison and administrator of lease agreementsSecurity GuardsBuilding maintenanceManagement of service providersManagement of key holders and keysAlarm & code allocationFire Hydrant and Lift Servicing
Company Travel Management Oversight
CRM
Oversight of CRM staff engagement and reporting on non-complianceEnsuring staff response times are within agreed time frame
New Salons
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMjU4NDY4MDMxP3NvdXJjZT1ndW10cmVl&jid=375596&xid=2258468031
4d
1
To provide operational support to the CEO of the company.
Key Responsibilities:
Office Management / Administration
Provide administrative support, including answering phone calls, responding to emails and drafting correspondenceManage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcEnsure that invoices are paid on timeMaking all necessary travel arrangements (both domestic and international)Completing international visa application formsScheduling meetingsSet up board meetings and supplying of snacks
Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevantAccurate record keeping and filing of various documents, correspondence, etc.Maintaining merchandise stock recordsPurchasing and ordering of stationary and other necessary office suppliesEnsure that all vehicles’ licenses and services are up to dateManage the driver and cleaner
Property Management
Management of short-term rentals (AirBnB)Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenantsAssist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)Marketing of properties on different platforms
Skills
Proactive and independent working styleStrong organizational and time management skills, with the ability to multitask and prioritize tasks.A level of flexibility required in approach and working hours in line with the Executive PA deliverablesMaintain professionalism when dealing with internal and external stakeholdersAttention to detail and a high level of accuracy.Proficiency in Microsoft Office suite
Valid Driver’s License and own a reliable vehicleAbility to adapt quickly to new and changing situations and requirements
Discretion and confidentiality in handling sensitive information.Strong verbal and written communication skills (English & Afrikaans)
Qualifications
Grade 12 or equivalent qualification.A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous....
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82MjAwMTgxMTY/c291cmNlPWd1bXRyZWU=&jid=1584150&xid=620018116
4d
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Our client is looking for an Admin/Finance Controller to join their team.
Duties and Responsibilities:• Reporting to senior management and performing secretarial and administrative duties.• Typing, formatting, and editing reports, documents, and presentations.• Entering data, maintaining databases, and keeping records.• Liaising with internal departments, answering calls, and making travel arrangements.• Managing internal and external correspondence on behalf of senior management.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Copying, scanning, and faxing documents, as well as taking notes.• Preparing facilities for scheduled events and arranging refreshments, if required.• Ordering office supplies and replacements, as well as managing mail and courier services.• Observing best business practices and etiquette.
Key Skills• Advanced typing, note-taking, recordkeeping, and organizational skills.• Ability to manage internal and external correspondence.• Working knowledge of printers, copiers, scanners, and fax machines.• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.• Excellent written and verbal communication skills.• Exceptional interpersonal skills.
Job Role: Personal Assistant
Industry: Other
Salary: Negotiable
Required Skills
3 Years of Experience
Qualifications
• High school diploma or GED.• Certification in secretarial work, office administration, or related training.• 1-2 years of experience as a personal assistant would be advantageous.• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81Mzk0MTMxMzM/c291cmNlPWd1bXRyZWU=&jid=375919&xid=539413133
4d
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I am writing to express my sincere interest in the office administration position within your esteemed organization despite my limited professional experience in this field, i am highly motivated and eager to embark on a fulfilling career in office administration while i may not have direct experience, i have recently completed a comprehensive office administration course that has provided me with a solid foundation in various aspects of administrative tasks, including document management, data entry, scheduling, and customer service throughout my coursework, i consistently excelled and demonstrated a strong commitment to learning and mastering new skills what i lack in professional experience, i make up for with my enthusiasm, adaptability, and a strong work ethic i am a quick learner who thrives in fast paced environments and enjoys tackling new challenges head on i am confident that my academic background, coupled with my determination to succeed, will enable me to quickly become an asset to your team moreover, i am drawn to the opportunity to contribute to your organization and grow both personally and professionally i am eager to immerse myself in the day to day operations of your office, learn from experienced colleagues, and make meaningful contributions to the success of your team thank you for considering my application i am excited about the possibility of joining your organization and am confident that i would be a valuable addition to your team i am available for an interview at your earliest convenience to further discuss how my skills and enthusiasm align with the needs of your organization
7d
1
Job Title: Operations Assistant for Retail Stores
Location: Western Cape, South Africa (with national travel
required)
Position Type: Full-time, Permanent
Working Hours: 8:00 AM to 5:00 PM, Monday to Friday
Company Overview:
Join a dynamic team at one of the leading telecommunication
retail groups in South Africa. We are dedicated to providing exceptional
service and innovative solutions to our customers across our stores nationwide.
As we continue to grow, we are seeking a proactive and detail-oriented
Operations Assistant to support our operations team in maintaining efficient
store operations.
Job Description:
As an Operations Assistant, you will play a vital role in
ensuring the smooth functioning of our retail stores across South Africa. You
will work closely with the operations team to streamline processes, manage
inventory, and provide logistical support.
Key Responsibilities:
- Assist in coordinating day-to-day operations of stores
- Conduct regular store visits to ensure compliance with
operational standards and provide support to store managers.
- Collaborate with various departments to implement
operational improvements and optimize store performance.
- Assist in organizing and coordinating store events,
promotions, and product launches.
- Maintain accurate records of inventory levels, sales data,
and operational expenses.
- Handle administrative tasks such as preparing reports,
managing documentation, and responding to inquiries.
Requirements:
- Matric
- Relevant tertiary education or certification in business
administration, operations management, or a related field is preferred.
- Previous experience in a similar role, preferably in
retail or telecommunications industry.
- Possess a valid driver's license and willingness to travel
nationally as needed.
- Strong organizational skills with the ability to multitask
and prioritize tasks effectively.
- Excellent communication and interpersonal skills.
- Proficiency in MS Office suite (Word, Excel, Outlook).
- Ability to work independently as well as part of a team.
- Must be detail-oriented and have a proactive approach to
problem-solving.
Benefits:
- Salary – R10000 –
R12000.
- Opportunities for career growth and advancement within the
organization.
- Exciting and dynamic work environment with a supportive
team.
If you are a motivated individual with a passion for
operations and a drive to excel in a fast-paced environment, we encourage you
to apply for the Operations Assistant position via mail – Please attached your
full CV and Drivers License.
9d
SavedSave
Full job descriptionKEY DUTIES: Stock ControlControl and manage stock at Zenzele Perform stock takes, ordering, receipting, distribution and overall accurate stock management.Administration and Distribution of all documentation to the relevant departments and maintaining and filing accurate records of all financial documents on site.Issue job card Manage quoting processProcessing of all staff related documents, such as leave and labour hoursMaintain Health & Safety FilesMaintain accurate daily job tracker of JobsE-mail and communicating with customer and site managerObtaining job approval of quotations from clientsHousekeeping Maintain a clean, neat and well organised office and stores at all times, ensure Zenzele area on the premises is cleaned every day before staff leave.Job Type: Full-timeSalary: From R32,00 per hourExpected hours: 30 – 35 per weekAbility to commute/relocate:Brackenfell, Western Cape: Reliably commute or planning to relocate before starting work (Required)Education:High School (matric) (Required)Experience:stores controller: 2 years (Required)Language:English (Required)PLEASE EMAIL CV TOworkshop2@zenzelesa.co.za
12d
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Debtco Group / True North is looking to appoint the following administrative staff;1. Proposal Agent : The requirements to qualify for this position is the following:- Previous experience in handling the full spectrum of proposals- Attention to detail and being organized.2. DC Collections Agent:To qualify for this position you require the following:- Previous experience in Debt Review Collections- Sense of urgency - Attention to details and organized in your way of workingShould you be interested please forward your CV to joe@debtcgroup.co.zaThe Companies offers pleasant working environments with competitive salariesBoth offices are at Century City
12d
1
A Fast-growing Rent to own business in
Goodwood is seeking a reliable and organized Service Advisor to join our team.
The ideal candidate will serve as the primary point of contact for customers
requiring automotive maintenance and repair services. This role requires strong
communication skills, technical expertise, and a commitment to delivering
exceptional customer service to ensure a positive experience for every client.
The role will also have a partial creditors clerk function.Reception
DutiesAdministrative
SupportCommunicationOffice
OrganizationRequirements:
- Proven experience as a Secretary/Receptionist or similar role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook,
PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Attention to detail and problem-solving skills.
- Professional demeanor and customer-oriented attitude.
- Proven experience as an Automotive Service Advisor or similar role
will be beneficial
- QuickBooks experience will be beneficial
Benefits:
- Salary R8000.00 to R9500.00 depending on experience
- Opportunities for professional development and advancement within
the finance or operations team.
- Supportive and collaborative work environment.Send your CV to ayanda@rentadeal.co.za
15d
SavedSave
Exciting opportunity awaits a young and dynamic individual to become involved in a technology-driven jewellery Design &
Manufacturing space with related Order Administration responsibilities.
Required Skills:
Jewellery Manufacturing knowledge and/or backgroundRhino 3D – 3D design skillsV-Ray or other – 3D RenderingIllustrator / Photoshop / Inkscape / or other – 1D design
understanding and skillsCreative skills – good sense for related trends, aesthetics, form
and proportionTalent
to create & innovate - convert ideas to suitable commercial productAdministrative skills – competent in Microsoft Office
Individual Attributes:
2-3 years relevant experienceCreative personality – resourceful and versatile with diverse
interestsGood communication skills - verbal and writtenEager to learnGeneral interest in and passion for Technology & Design (Laser
Aided Design & Manufacture)Organised, diligent, efficient
16d
1
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We are looking for qualified administrative assistant who can handle various administrative duties and job tasks for our company.Salary: R20,000 - R25,000For more information please send your resume/cv to careers.freelancehub@outlook.com
18d
We are seeking a personal assistant/administrator aged 40 years and above, fluent in Afrikaans, of white ethnicity, and possessing a valid driver's license. The ideal candidate should have at least 5 years of administrative experience, excel in verbal communication, and be based in Cape Town. This position is for a real estate company, offering a monthly salary of R15,000.Will have the following responsibilities1. Market Research: Conducting research on real estate trends, digital marketing strategies, and logistics solutions.2. Client Portfolios: Managing and updating client portfolios for real estate investments.3. Content Coordination: Assisting in the creation and scheduling of digital marketing content.4. Property Listings: Managing online and offline listings for real estate properties.5. Campaign Analysis: Assisting in analyzing the performance of digital marketing campaigns.6. Vendor Liaison: Coordinating with contractors and service providers for renovation and maintenance projects.7. Schedule Management: Organizing appointments for property viewings and meetings with clients or contractors.8. Budget Tracking: Monitoring budgets for renovation projects, marketing campaigns, and logistics operations.9. Inventory Management: Keeping track of inventory for renovation materials or logistics warehousing.10. Website Updates: Ensuring real estate listings and project portfolios are up-to-date on the company website.11. Social Media Management: Updating social media platforms with new listings, projects, and company news.12. Logistics Coordination: Assisting with the planning and coordination of logistics and deliveries.13. Contract Preparation: Preparing contracts for real estate transactions, service agreements, and partnerships.14. Meeting Coordination: Scheduling and preparing for internal and external meetings across all business areas.15. Document Management: Organizing and maintaining files for real estate properties, digital campaigns, and project documentation.16. Feedback Collection: Gathering client feedback on property, renovation work, or logistics services.17. Expense Reporting: Processing expense reports for different departments.18. Market Listings: Posting and updating real estate properties on various online platforms.19. Email Campaigns: Assisting in the development and management of email marketing campaigns.20. Data Analysis: Assisting with data analysis for market research or campaign Job Type: PermanentSalary: R15 000,00 - R20 000,00 per monthExperience:Administrative office procedures, practices and equipment: 5 years (Preferred)Email cv to careers@keadam.co.zaRef: PA/ Administrator job
19d
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