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Our client situated in Cape Town is looking for someone
junior in age (school/college leaver) with good graphic, social media and MS
Office skills. The lucky applicant
needs to be switched on, enthusiastic and willing to learn . They are offering a market related salary
for a 40 hour week.
Below are some of the duties that will be expected
from the applicant:
·
Compiling
information for Tender Bids
·
Social
media posting – Instagram, Facebook and LinkedIn
·
Updating
Website – WordPress interface
·
Newsletters.
·
Graphic
Design – CV’s, Company Brochure, Email banners, flyers etc.
·
Helping
with general office things (broken / service required) e.g. Telephones, fire
extinguishers, aircons, water coolers, plumbing, electrical, carpet cleaning,
ordering flowers, pest control etc.
·
Liaising
with suppliers to demonstrate products, CBD points etc.
·
Ordering
branded clothing / stationery.
·
Updating
Staff info – Qualifications, personal info etc.
If
you have the necessary skills required for this position please send you CV to
nat@natbest.co.za
8h
1
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Admin Assistant We are looking for an admin assistant for our new wigbusiness, based in Montague Gardens. Your duties will include:Attending to customer queries via email, WhatsApp and callsCreating quotes and invoices, returns and credit notesReceiving and processing all orders and ensuring it getsdispatched timeouslyLiaising with couriersUploading/editing product photos, prices and content on theonline shop and other online shop platforms (training will be provided)Uploading product photos and videos on whatsapp statusInventory control Requirements:South African IDMatric certificateYoung female fluent in English and XhosaComputer literate 1-2 years experience in administrationExcellent communication skills Telephone etiquette Reliable, punctual, hardworking and honestWorking hours: Mon-Thur 8am-5pm, Fri 8am-4pm, Sat 9am-1pmSalary: R5000 per monthAvailable: Immediately To apply, please reply with your CV with contactablereferences, along with a recent photo of yourself to geaniahmed2020@gmail.com Successfulcandidates will be shortlisted and contacted within 7days to come for aninterview.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ5NjQxX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1188368&xid=1266_49641
2y
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Key Responsibilities:
Reception Assistance
·
Manage overflow calls, take
messages, and address customer queries promptly.
Logistics Coordination
·
Capturing picking slips in
excel and verifying courier weigh bills for efficient order processing
·
Ensure vehicle documentation is
current and up to date
Procurement and Inventory management
·
Facilitate minor procurement of
office supplies to maintain smooth operations
·
Verify and process creditor
invoices accurately
·
Assist with regular stock takes
and update inventory records accordingly
Timekeeping and Leave Management:
·
Monitor and update the time
keeping system daily
·
Manage employee leave forms and
update the system accordingly
Reporting and Financial Management
·
Assist in generating reports on
fulfillment and debtors, ensuring accurate and timely updates
·
Reconcile daily payments and
maintain payment records.
·
Assist in processing casual
wage payments and maintainig check sheets
·
Support MD with rental
collections and ad hoc requests
·
Assisting with travel
arrangements
Required Skills and Qualifications
·
Proficiency in MS Office Suite,
including Excel and Onedrive
·
Familiarity with accounting and
warehouse management software
·
Experience in technical product
environments is advantageous
·
Strong organizational and
multitasking abilities
·
Excellent communication and
interpersonal skills
·
Attention to detail and
accuracy in administrative tasks
Salary : R9000.00 - R15 000.00 depending on
experienceTo apply, please complete the questionnaire
https://www.surveymonkey.com/r/S2MZKZQand then submit your CV via email to reception.hydrofire@gmail.com
Please also include notice period/ availability***Please note that your CV will not be
considered if you have not completed the questionnaire.
****Only shortlisted candidates will be
contacted
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Administrative/Bursar position.The school seeks to employ a suitably experienced person for the above SGB position.Applicants should have experience in the following:Receiving, receipting and banking of school fees.Updating and producing school fees statements.Updating electronic cashbook.Follow up on payment defaulters.Handling petty cash.Working knowledge of CEMIS.Completing learner and educator attendance on WCED platforms.Excel, word and outlook.Dealing with WCED + NGO's.• Must have Matric, drivers licence and own vehicle.Please let your CV and application letter speak to the above.Email it to: windermerehighrecruitment@gmail.comApplication closing date: 13th of May 2024Starting date: 1st of June 2024
1d
VERIFIED
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Test AdResponsibility:Test Ad
1d
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Our client is an established venture capital investment manager that accelerates the international expansion of African innovation-driven businesses by leveraging Knowledge, Networks and Funding. Based in Observatory, Cape Town, they are recruiting for a Compliance and Office Manager/Support to join their team soonest.
Job Purpose:
The successful candidate would take charge of the implementation of compliance processes (across our funds) and keep these maintained and updated as required by the various reporting bodies. This person would take pride and pleasure in compliance and risk management in a financial services industry, but would like more variety in their job and would enjoy also managing the small office for 8-10 employees and provide support to the CFO and Inhouse Legal Counsel on ad hoc tasks. The role will include occasional event organising and management, as well as a small amount of executive PA work that would include travel arrangements and diary management. Minimum Requirements
• Grade 12 - National Senior Certificate
• Compliance related Tertiary Qualification, or similar
• 1 - 3 years proven working experience in compliance and risk environment
• Valid Drivers License and own vehicle
• Valid SA ID
• Clear criminal record Technical Competencies
• Microsoft Excel, PowerPoint, Outlook, Word, Google Drive, Google Sheets, Gmail, Cloud, Slack and Excel Personal Competencies:
• Customer centric
• Professional
• Strong administrative skills
• Presentable
• Strong organisational skills
• Innovative
• Punctual
• Excellent interpersonal skills
• Excellent verbal and written communication skills
• High performance culture and ethic
• Strong problem solving skills
• Flexible, self-motivated and proactive
• Trustworthy with high standards of personal integrity Performance Areas Tasks/Functions:
• Need to be technologically literate
• Proficient with numbers
• Be a peoples person and able to engage with people professionally
• Be able to read legal documents in English and understand license requirements
• Be able to prepare paperwork for the book keepers
• Be able to submit applications for license / emigration / company formations
• Be able to submit compliance reports to the FSB - basic insurance compliance work
• Knowledge of opening bank accounts in foreign jurisdictions
• Knowledge of the implementation of KYC / AML procedures
• Read requirements for applications such as for the starting of companies / business licenses for different jurisdictions
• Need to understand the difference between cryptos, futures, securities and derivative
• Submit payroll figures to accountants / book keepers
• Submit bank statements to accountants / book keepers
• Gather information for taxes from the banks and call estate agents if a property needs to be valued
• Organise flights, appointments and visas
• Update web content Working Hours
• Mondays to Fridays, 08:00 to 17h00
• Hybrid Salary
• Market ...Job Reference #: 202409
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WE ARE APPOINTING ANOTHER OFFICE ADMINISTRATORDurbanvilleRequirements:- Computer Literate- Flexibility- People Person- Drive to go forwardPlease WHATSAPP Niquta Beukes on 081 569 0315 (no calls please)
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Position – Dialer Administrator (Night Shift Campaigns)
Experience in outbound call center salesIT/Dialer experience (Preferred)Operational hours 1am – 10amIntermediary to expert in Excel ProficiencyReporting ExperienceMust have at least 3 years’ experience managing a dialerSalary is negotiable depending on your experience
https://www.ditto.jobs/job/gumtree/807920922?source=gumtree
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Administration
1) Prepare and maintain sketches, maps, reports, and legal descriptions of surveys in order to describe, certify, and assume liability for work performed.
2) Verify the accuracy of survey data, including measurements and calculations conducted at survey sites
3) Direct or conduct surveys in order to establish legal boundaries 4) Record the results of surveys, including the shape, contour, location, elevation, and dimensions 5) Calculate heights, depths, relative positions, property lines, and other characteristics of terrain.
Other
any other reasonable instruction by management
https://www.ditto.jobs/job/gumtree/2384401489?source=gumtree
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ADMIN SUPERVISOR (COLD STORE)-Stikland, Cape Town -Neg
A Cold Storage Company is in search of a proficient and organized Admin Supervisor.
The main purpose of the role is to provide effective administrative support to the Cold Store operations and Warehouse management. You will be responsible for capturing and monitoring information as well as maintaining data on the Warehouse Management System (WMS). You will also be required to assist with both internal operations and external client operations.
Minimum Skills and Experience:
? Minimum of Matric or NQF Level 4 or higher,
? 3-5 Years of Administration Experience within the Manufacturing/Warehouse Industry,
? Experience in the Cold Storage Environment is Essential,
? Relevant knowledge of Logistics as well as WMS and Distribution Software,
? Knowledge/Experience with Food Safety and HACCP,
? Knowledge/Experience with Occupational Health & Safety,
? Proficiency in Microsoft Office programs,
? Valid Driver’s License,
? Ability to Manage Time effectively and work well under pressure.
Duties, Requirements and Responsibilities Include:
? Receiving, Dispatching and Inventory Control Procedures,
? Must have a good understanding of customs procedures and requirements,
? Operate and manage Warehouse Management Systems (WMS),
? General Administrative Duties and Procedures, including but not limited to Filing, Documenting and Audit Documents,
? Good Telephonic and Interpersonal Communication,
? Handling of Samples,
? Assist with Food Safety Audits and Documentation,
? Handling Customer Queries and Requests,
? Assist with Staff Time Keeping,
? Deliver support between Internal and External Parties,
? Ensure Imported Stock Procedures are followed correctly,
? Communicate Logistics with Management,
? Knowledge/Experience with Supply Chain Principles, Procedures and Practices,
? Administer Receiving Books daily and ensure there are never outstanding GRVs,
? Ensure GIVs for Deliveries/Dispatched Products are accurately Captured and Processed,
Mail anthonyjobs@wcp.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS9BS0FEMDUwNzIwMjItOD9zb3VyY2U9Z3VtdHJlZQ==&jid=1285695&xid=AKAD05072022-8
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Purpose of this job
The Office Manager oversees the day-to-day running of the business and the management of staff. The Office Manager is responsible for effective planning, directing, delegating, coordination, staffing, organising and decision making to ensure the smooth running of the business functions and the various roles within the teams/departments. Reports on vital information to the business and overseas key administrative functions for the Business. Reports to General Manager. Number of direct reports - 12
Role and Responsibilities
Staff & Office management
Manage staff, preparing work schedules and assigning specific dutiesBuild a unified team – encouraging and building mutual trust, respect, and cooperation among team members.Oversee, monitor, and evaluate staff performance against job descriptionsMotivate the staffTime keeping & Leave approvalEffective management of workloadsStaff Training & Skills development [WRSETA]Expense Claim approvalOversight and approval of Company shopping, stationery, and consumablesLead weekly team meeting
Human Resources
Employee contractsEmployee filesElectronic Policy Management per staff memberRecruitment – interviews, sourcing, declining candidatesStaff Wellness – Birthdays, Treat days, Flowers and special occasionsStaff Events – Team Builds and End of Year FunctionsBooking time with HR consultantOnboarding and inductionsSetting up of Probation reviewsKPI meetingsPayroll issuesSalary and Review Letters
Warehouse oversight
Overseeing the correct management of stockMaking sure weekly cycle counts are taking placePrompt investigation of variancesMarketing material stock levelsMarketing material distributionWeekly meetings with teams to see what is trending to add to JR orderReport on the above to FM and GM
Properties and Facilities Management Oversight
Facilities management for 3 propertiesTenant liaison and administrator of lease agreementsSecurity GuardsBuilding maintenanceManagement of service providersManagement of key holders and keysAlarm & code allocationFire Hydrant and Lift Servicing
Company Travel Management Oversight
CRM
Oversight of CRM staff engagement and reporting on non-complianceEnsuring staff response times are within agreed time frame
New Salons
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMjU4NDY4MDMxP3NvdXJjZT1ndW10cmVl&jid=375596&xid=2258468031
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We are looking for candidates that got what it takes to work in a fast working environment at a client in Airport Industrial ,
Candidate must have Grade 12 ( Matric ) and can type a min 30WPM and 98% Accuracy, Candidates must stay in the areas,
( Elsies River, Parow, Delft, Epping, Bishop Lavis, Nyanga, Langa, Gugulethu, Phillipi, Mfuleni and Khayelitsha ).
IF YOU GOT WHAT IT TAKE PLEASE FORWARD YOUR CV TO
damian.jonathan@isilumko.co.za
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMDg1OTU1MDA3P3NvdXJjZT1ndW10cmVl&jid=1722974&xid=2085955007
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Requirements:
1 - 2 years valid reception experienceMust have experience working on a large switchboard with multiple extensions.1 - 2 years administration experienceMust have Grade 12 or matric
Non Negotiable Requirements:
Available ImmediatelyWilling and open to one-day assignmentsPassionate about being the face of a companyOpen to working at more than one client
Competencies:
PunctualReliableDedicatedCommitted
Areas:
Northern SuburbsCBDSouthern Suburbs
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS80MDE2NTQyNDQ5P3NvdXJjZT1ndW10cmVl&jid=1559013&xid=4016542449
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Requirements:
1 - 2 years valid reception experienceMust have experience working on a large switchboard with multiple extensions.1 - 2 years administration experienceMust have Grade 12 or matric
Non Negotiable Requirements:
Available ImmediatelyWilling and open to one-day assignmentsPassionate about being the face of a companyOpen to working at more than one client
Competencies:
PunctualReliableDedicatedCommitted
Areas:
Northern SuburbsCBDSouthern Suburbs
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8xMjY5MzM5NDE2P3NvdXJjZT1ndW10cmVl&jid=1510125&xid=1269339416
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Our client is urgently seeking skilled Data Capturers:
Must have MatricChecks (Crim and Matric Verification)Able to wear Safety Boots & ReflectorWork in a warehouse open plan set upDon’t suffer from Ashma as it is a bit dustyAbsenteeism is a NO, NONo monthly doctors appointmentsCellphones not allowed during working hours only on breaks - off the floorClient will assess between day 1 to 3 on suitability (To determine if you are fit for the role)Production CapturingAbility to work under pressureWorking Hours Mon to Thu 08h00 to 16h30Friday 08h00 to 16h00Must avail themselves for work if requested for SaturdaysPossible Nightshift based on client requirements (Short notice)Must type minimum of 30 words a minute with an accuracy rate of 98%Client works on projects, so it could be a week or 2 or a month, depending on project timelineStaff will be at home between projectsMaximum contract period is up to 3 months (Issued monthly 1 month contracts).Contracts are issued month to month (max 1 month contracts or it can be 2 weeks within the month)
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDE4MzQ3NzE/c291cmNlPWd1bXRyZWU=&jid=1748302&xid=341834771
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To provide operational support to the CEO of the company.
RESPONSIBILITIES
Running of offices
Identify operational resource and equipment needs and advise senior management for action. Management of all ordering of requirements for the office. Liaising with various service providers and ensuring invoices are paid on time.Understand operational system requirements and advise on changes.Manage all office moves with relevant sign offProviding support to Management and ReportingSubmit weekly performance statistics on Mondays
Management Support
Coordinate all Executive meetingsRecord all minutes of these meetings and distribute accordingly with action itemsKeep a register of all meetingsManage Executive Office diaries
Marketing and New Business :
Manage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcFlight bookings for New Business Team and ExecutivesArrangements with florists for flower deliveryAssist with listing of properties and arranging for repairs
QUALIFICATIONS AND SKILLS
Matric certificate or Recognition of Prior LearningGood command of EnglishCommunication SkillsWorking knowledge of Microsoft Office packages especially Microsoft Excel, Word, PowerPoint, and Outlook.
ORGANIZATIONAL VALUES
Ensure adherence to all organizational objectivesDevote the whole of your time, attention and abilities during working hours to discharge of your duties with strict accuracy.Use your best endeavors to properly conduct, improve, extend, develop, promote, protect and preserve the business interest, reputation and goodwill of the company.Any other duties as determined by the business needs and to participate in all organizational events as required.
ADDITIONAL
Ability to interact with people at all levelsAbility to listenAbility to take initiativeIntegrityConfidentialityReliability
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMzQ2MDczOTE3P3NvdXJjZT1ndW10cmVl&jid=908446&xid=3346073917
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Our client is looking for an Admin/Finance Controller to join their team.
Duties and Responsibilities:• Reporting to senior management and performing secretarial and administrative duties.• Typing, formatting, and editing reports, documents, and presentations.• Entering data, maintaining databases, and keeping records.• Liaising with internal departments, answering calls, and making travel arrangements.• Managing internal and external correspondence on behalf of senior management.• Scheduling appointments, maintaining an events calendar, and sending reminders.• Copying, scanning, and faxing documents, as well as taking notes.• Preparing facilities for scheduled events and arranging refreshments, if required.• Ordering office supplies and replacements, as well as managing mail and courier services.• Observing best business practices and etiquette.
Key Skills• Advanced typing, note-taking, recordkeeping, and organizational skills.• Ability to manage internal and external correspondence.• Working knowledge of printers, copiers, scanners, and fax machines.• Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.• Excellent written and verbal communication skills.• Exceptional interpersonal skills.
Job Role: Personal Assistant
Industry: Other
Salary: Negotiable
Required Skills
3 Years of Experience
Qualifications
• High school diploma or GED.• Certification in secretarial work, office administration, or related training.• 1-2 years of experience as a personal assistant would be advantageous.• Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS81Mzk0MTMxMzM/c291cmNlPWd1bXRyZWU=&jid=375919&xid=539413133
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PURPOSE OF ROLE
To receive and perform quality assurance on documents and assessment of claims for legitimacy based on the specialized requirements of the role.To initiate all new claims received on the operating system used by Salt Employee BenefitsTo follow up on behalf of members on all outstanding claim paymentsTo deal with member queries and advise members on fund benefit structure and benefitsTo act as a liaison between the members of the Fund and Fund’s other service providers (funeral benefit administrator, Section 37C Investigators, Trust Fund Administrators, Tracers) in receiving claims and ensuring that they are processed timeously.
WALK IN MEMBERS
Receive members and help them with submission of claim.
First ensure that the member is a member of the FundEnsure that the member is not still employed in the industryCheck that the contributions are up to dateCheck that all claim documents are available:
Claim documents are completed, signed and stamped by both employer and memberCopy of ID is available and clearCopy of bank statement is available and clearValid Tax number for the member
Advise member if there are any discrepancies regarding the membership or any of the above.Help member to understand what the member needs to do.
Attend to members and beneficiaries who are submitting and following up on their claims (withdrawal, funeral, disability, death, unclaimed benefits, retirement, trust fund)
Ensure that the member’s claim has the necessary documentation and attachments according to type of claim.Escalate claims that are outside the service level agreement.Advise member of any outstanding documentation or what will affect the delay of the claim.
Advise members who come to enquire about their membership on their statusWhere a member has shown proof that they were employed and the employer has not paid, refer to the relevant CLO/MCLO for further investigation.Provide members with benefit statements, contribution history and quotations where available.Educate members on benefits of the fund and process.Provide a daily report to the manager for consideration and review.
REPORTING AND ADMIN
Submit daily and weekly reports.All claims and documents to be uploaded and indexed on Everest/EPIC system used by Salt
RELATIONSHIP MANAGEMENT
Strictly adhere to the rules and policies of the Fund, legislation, administration procedures and service level agreements.Maintain and improve quality results by adhering to standards and guidel...
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMTgxMjk0Mzc0P3NvdXJjZT1ndW10cmVl&jid=377272&xid=2181294374
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To provide operational support to the CEO of the company.
Key Responsibilities:
Office Management / Administration
Provide administrative support, including answering phone calls, responding to emails and drafting correspondenceManage & order all Salt EB Branded merchandise (liaise with suppliers, obtain quotes, obtain approval from management for expense, place orders etc.)Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcEnsure that invoices are paid on timeMaking all necessary travel arrangements (both domestic and international)Completing international visa application formsScheduling meetingsSet up board meetings and supplying of snacks
Ensure that all stakeholder (e.g., service providers, banks) communication is accurate, timeous, professional, and relevantAccurate record keeping and filing of various documents, correspondence, etc.Maintaining merchandise stock recordsPurchasing and ordering of stationary and other necessary office suppliesEnsure that all vehicles’ licenses and services are up to dateManage the driver and cleaner
Property Management
Management of short-term rentals (AirBnB)Maintain the property calendar and schedule appointments and meetings with clients, contractors, and tenantsAssist to support facilities management including arrangements for maintenance (plumbers, electrical, etc.)Marketing of properties on different platforms
Skills
Proactive and independent working styleStrong organizational and time management skills, with the ability to multitask and prioritize tasks.A level of flexibility required in approach and working hours in line with the Executive PA deliverablesMaintain professionalism when dealing with internal and external stakeholdersAttention to detail and a high level of accuracy.Proficiency in Microsoft Office suite
Valid Driver’s License and own a reliable vehicleAbility to adapt quickly to new and changing situations and requirements
Discretion and confidentiality in handling sensitive information.Strong verbal and written communication skills (English & Afrikaans)
Qualifications
Grade 12 or equivalent qualification.A Tertiary qualification in social media, secretarial, business administration and / or property management would be advantageous....
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS82MjAwMTgxMTY/c291cmNlPWd1bXRyZWU=&jid=1584150&xid=620018116
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Airport industria, Cape FlatsDate Listed:2024-04-18Advertised By:PrivateCompany Name:PrivateJob Type:Full-TimeDescriptionColdstore Stock ControllerA fish processing facility is looking for stock controller. The responsibilities are as follows:· Manage and maintain accurate records of inventory on a daily basis· Conduct regular stock counts and audits of physical stock on hand· Identify discrepancies or stock variances and investigate root cause· Generate stock reports· Work with the HACCP team to ensure the coldstore meets all requirements· Any other duties that may be requiredRequirements:· Proven experience in stock control· Excellent attention to detail and accuracy in record-keeping· Ability to work independently as well as part of a team· Strong organization and time management skillsPlease respond to the following email with your CV accounts@quaymarine.co.za. If you do not hear from us, find you application unsuccessful.Kind Regards
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