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An exciting position for an Executive Assistant to the CEO has become available in the Sandton, Johannesburg area, whose primary responsibility is to provide logistical and office coordination support. Specifically, the position is responsible for providing assistance to the CEO, providing general office management, meeting and event coordination. The responsibilities include but are not limited to, managing calendars, making travel arrangements, attending meetings and preparing expense reports. Key Performance Areas and Indicators: Executive Support: Provide sophisticated calendar management.Meeting and greeting visitors at all levels of seniority.Devising and maintaining office systems, including data management and filling.Prioritize inquiries and requests while troubleshooting conflicts with little guidance.Makes judgements and recommendations to ensure smooth day-to-day engagements.Plans, coordinates and ensures the CEO’s schedule is followed and respected.Creating win-win situations for the direct access to the CEO’S time and office.Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the CEO’S ability to effectively lead the company.Act as the point of contact among executives, employees, clients and other external partners.Screening phone calls, enquiries and request, and handling them when appropriate.Dealing with incoming email, faxes and post, often corresponding on behalf of the CEO.Manage information flow in a timely and accurate manner.Arranging travel, visas and accommodation and, occasionally, travelling with CEO to take notes or dictation at meetings or to provide general assistance during presentations;Act as an office manager by keeping up with office supply inventory.Organising and attending meetings and ensuring the CEO is well prepared for meetings.Take minutes during meetings.Screen and direct phone calls and distribute correspondence.Producing documents, briefing papers, reports and presentations.Carrying out specific projects as directed by the CEO.Project managing upcoming Events.Reporting on the progress of Departments to the CEO, as per his request.Collecting and providing information/ documents to the CEO on Departments, as per his request.Researching different topics, as per the CEO’s request.Devising and implementing action plans, as per the CEO’s request. ... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zNDc0MjA4NjkzP3NvdXJjZT1ndW10cmVl&jid=1149791&xid=3474208693

Johannesburg CBD

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HR Assistant An Investment company is thrilled to announce a fantastic opportunity for an enthusiastic individual to join their team as an HR Assistant! Start Date: ASAPDuration: 12 Months Fixed-term contractWorking hours: 7 am – 4 pmLocation: Kya Sands, Johannesburg Salary: Negotiable Requirements Diploma/Degree in Human Resource Management At least 2 years of relevant HR experience Excellent communication and presentation skills Interpersonal skills Problem-solver and solution-driven In-depth knowledge of the Microsoft Office package Have the ability to multitask The ability to keep confidential information secure Personality Traits Humility Integrity Emotional Intelligence Results and solutions driven Committed and hardworking Good listener Team-orientated Dependable and trustworthy Adaptable Assertive Confidentiality Responsibilities Oversee the implementation and enforcement of all HR policies Implement an effective filing and record-keeping system Co-ordinate and manage all HR processes including but not limited to leave management, employee wellness, and development Ensure strict adherence to company HR policies and institute disciplinary action against transgressors Ensure timeous attendance of staff and maintain such records Facilitate the employee recruitment and selection process Administer company payroll and submit to Head Office for processing Conduct regular performance assessments on performance of all admin and support staff Attend and represent the employer in all disciplinary hearings as might be required from time to time and maintain proper records Maintain a safe and secure work environment Enforce and ensure strict adherence to all company policies Record and keep all minutes during the staff meetings Treat all information, whether personal or business-related with confidentiality and discretion, at all times Attend to all reasonable instructions as may be issued by your line manager or anyone with delegated authority Note: Preference will be given to EE candidates If you meet the above requirements and wish to apply, you MUST upload ALL the following documents: (PDF or Word) with a maximum size of 2 MBUp-to-date professional CV A copy of your Boston Certificate OR Academic Transcript NOTE: Placement Partners only accepts documents that DON’T change like CV and certificates. PLEASE SEND YOUR MOTIVATIONS TO: graduateservices@boston.co.za Your motivation must indicate why you are suitable for this position. Applications that do not contain all the above items will not be considered. SECTOR: Admin, Office & Support Job Reference #: JHB000056/SN

Inner City / CBD&Bruma

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Mango5 is looking for a well-versed individual with outstanding customer service to clients and customers alike. Must have a stellar attitude and display professional behavior. Adequately complete administrative assignments to join our exciting international campaign. Are you looking for stability, growth, and a fantastic work environment? Mango5 is one of the top BPO Outsourcers in South Africa, offering outsourced services to local and international clients. Our office in Cape Town has a rich history of delivering best-in-class BPO services. At Mango5, we offer you the opportunity for immense growth and development. Our Mango5 family drives their success; we create a solid work ethic with our hard work and dedication. Our willingness to excel makes for an excellent working environment. Duties and Responsibilities • Managing and coordinating the transportation of staff • Updating the transport provider of any changes to the staff roster • Ensuring the client is aware of any transport delays • Assisting with compiling new employee lists to be sent to transport provider • Experience in managing transport routes to ensure efficiency in costs essential • Manage and arrange emergency transportation for sick employees • Manage transport escalations and complaints • Receive candidates and clients at reception • Loading of new hires on the client fingerprint system • Arrange refreshments for meetings and clients • Manage and coordinate the cleaning staff • Administrative duties will include handling calls, calendar management, filing, detailing messages, ordering inventory, and general office management tasks. • Quotations for Directors • Bookings reservations, traveling, etc • Personal errands • Keeping track of deadlines • Stock Control • Managing the restocking of vending machines • Managing the overall building and facilities and ensuring everything is in good working order. Experience and Qualification • Must have Matric/Grade 12 • Clear criminal record • Exceptional communication skills • Staff transportation management essential • Computer literate - familiar with Microsoft Office • 2-year Office Management / Office Administrator Key Skills Punctuality Excellent interpersonal skills Excellent verbal and written communication skills Have high-performance culture and ethics Strong problem solving Flexible, self-motivated, and proactive Trustworthy with high standards or personal integrity Remuneration R14.000 Basic RXXX Shift Allowance 3 Month Probation Medical Insurance and YouAssist (access to emergency response, trauma, and home assist) Professional Development: Internal LMS with access to over 70 online courses Working Hours: Monday to Friday, 13:00pm/15:00Pm/16:00PM to 22:00pm/12:00am/01:00m (depending on Daylight Savings) Transport will be provided for shifts ending at 7 pm (from work to home only) USA Public Holidays applicable Please note that only shortlisted...Job Reference #: 201126

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PURPOSE OF ROLE The role is also to ensure smooth running of the department in so far as ensuring that the management team have the necessary support administratively.To provide operational support to the Executive OfficeThe role of a PA is to free an executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks RESPONSIBILITIES Management Support: Coordinate all Executive meetingsRecord all minutes of these meetings and distribute accordingly with action itemsKeep a register of all meetingsManage Executive Office diariesIdentify operational resource and equipment needs and advise senior management for action. Management of all ordering of requirements for the office. Liaising with various service providers and ensuring invoices are paid on time. Administrative duties: Providing support to Management and ReportingHave a strong command of the English language to draft letters on behalf of the management team.Coordinating events (draft & send event invites, identifying venue, catering, do costing, manage RSVP lists, liaise with suppliers (catering, etc.).Act as a brand ambassador for Salt EB, always ready to go the extra smile for, members, clients etcAttend Trustee meetings as the representative of the company to ensure minute taking and that issues and decisions are escalated to the correct departments within SALT to execute. Follow up on these minutes and actions with relevant managers.Transcribe, proofread, and file documents before deadlines.Acting as a first point of contact: dealing with correspondence and phone callsManaging diaries and organising meetings and appointments, often controlling access to the manager/executiveReminding the manager/executive of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondence QUALIFICATIONS Matric certificate or higher educationGood command of EnglishCommunication SkillsWorking knowledge of Microsoft Office packages especially Microsoft Excel, Word, PowerPoint, and Outlook. ORGANISATIONAL VALUES Ensure adherence to all organizational objectivesDevote the whole of your time, attention and abilities during working hours to discharge of your duties with strict accuracy.Use your best endeavors to properly conduct, improve, extend, develop, promote, protect and preserve the business interest, reputation and goodwill of the company.Any other duties as determined by the business needs and to participate in all organizational events as required. ADDITIONAL Ability to interact with p... https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8zMzAyNjU0Nzc1P3NvdXJjZT1ndW10cmVl&jid=377438&xid=3302654775

Johannesburg CBD

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personal assistant job in South Africa (101 results)

Results for personal assistant job in Admin jobs in South Africa