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Junior
Administrative Assistant
DUTIES
AND RESPONSIBILITIES
1. Administration of stock movement within Pastel
system
Transfer of stock between warehouses for outsourcing
purposes
Process of in-house packaging, bulk orders and
hand-stock job cards
2. Administration of Eastern Cape or Western Cape
customer orders.
Process all customer orders received via B2B into
Pastel
Issue picking slips to respective warehouse for
picking.
Match picking slips to invoices once confirmed by
warehouse.
Ensure that all processed invoices are complete and
accurate in terms of customer details, product description, quantities, prices,
lot numbers & discounts (if applicable)
Report “out of stocks” to Dispatch Manager
Ensure that all goods leaving premises is accompanied
by a valid tax invoice.
Process of returns, claims and credits for all
warehouses.
Monthly reconciliation of stores to check sales and
stock flow and reordering to stock levels.
3. Perform receptionist functions
Answer incoming telephone calls, screen and direct
calls to appropriate personnel or department.
Take and deliver messages when personnel unavailable.
Provide relevant information about company products to
callers.
4. Monitor visitor access and maintain security
awareness
Tidy and maintain the reception area.
Welcome on-site visitors, determine nature of business
and announce visitors to appropriate personnel.
5. Provide administrative support to team
Assist team members when necessary.
Assist with financial year end stock-take.
Must
have sound knowledge of pastel evolution.
Must
reside close to Lansdowne area.
Some
debtors and creditors knowledge would be an advantage.
This
mandate is not exhaustive and will be updated as things move along.
email
- ghouwa@spicemecca.co.za
(no
calls will be entertained, and only shortlisted candidates will be contacted)
3d
Ads in other locations
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To all who keep responding to this advert - know this:I will NOT reply to a simply message to say you want the job. At the bottom of the advert it says clearly send a CV with all your details and/or an overview of your information, contact details etc. Either via WhatsApp or via Gumtree email.Further do NOT APPLY IF YOU ARE OVER QUALIFIED ! THIS IS A JUNIOR POSITION - Thank youWe are looking for a JUNIOR Admin Assistant for
a Restaurant
Answering phone calls and directing the caller to the appropriate
personnel, or voicemail to ensure all calls are addressed.Welcoming on-site visitors, determining the nature of business, and
notifying visitors to appropriate personnel to ensure good customer
serviceProviding callers with basic information such as company address,
directions to company location, company fax numbers, company website and
other related information.Maintaining and expediting orders for supplies when necessary, and
verifying receipt of supplies to ensure supplies are available and
organized at all timesPerforms a variety of administrative tasks and functions,
such as: answer telephones, assist guests by taking diner reservations and
messages, type correspondence and F&B related forms, scheduling and
record keeping.Further duties such as writing correspondence and faxes,
photocopy and collate documents for distribution, mailing and filing,
directing phone inquiries to the appropriate team members.Ensure restaurant records are up to date.Handling customer service calls and feedback responsesRecording
and documenting procedures
Required Skills
Self-motivated, organized, punctual and honest.Have initiative, basic common sense and understanding of the
English language and well spokenGood communication skills, both verbal and written communication
skillsBasic math, accounting skills and computer skills, with a
willingness to learning and upskilling.Have
keen attention to detailPLEASE DO NOT CALL - SEND CV OR MESSAGE WITH AN OVERVIEW OF YOUR DETAILS + NAME, CONTACT DETAILS AND AVAILABILITYTHANK YOU
8d
1
Chorus Property Group is a leading
Cape Town and Johannesburg based letting division focused solely on providing
world class residential letting services to Landlords and tenants.The successful candidates must be able to contribute
to the service level expectation of a goal orientated team whose focus is on
providing world-class residential letting services.This
position is demanding and requires an energetic, well organised individual with strong administration skills and great
initiative.§
Attending to
marketing support functions, such as uploading and updating of new and existing
property listings on website portal§
Updating, managing
& daily reporting on the marketing schedule, KPI percentages & closes§
Attending
to the full applications processing function, vetting, submissions & daily
reporting§
Preparing / Submission of lease agreements & take on documents as per
approved and forward to new tenants. § Extract reports of existing tenants
where leases are ending, prepare and send renewal lease agreements to existing
tenants. Submit renewal notifications to the finance department for updating
information.§
Inform portfolio manager of
non-renewal of leases. Provide existing tenants with termination documents and
provide finance department with relevant paperwork pertaining to non-renewal of
leases.§ Efficiently
manage tenant management and debtors administrative functions.§ Vigorous daily
follow ups on defaulting tenants for rent, utilities & outstanding admin
fees§ Request proof
of payments and verify with unallocated payments schedule§ Issue letter
of demands to defaulting tenants & facilitate the pre-legal processes§ Assist tenants
with any account enquiries relating to outstanding balances and prepare
reconciliations of accounts where requested
General
administrative support within the leasing and rental management divisions where
requiredKEY
ATTRIBUTES YOU WOULD HAVE INCLUDE:Confident,
highly focused and motivated Passionate,
caring and committed to excellenceExcellent
interpersonal and written communication skills Proactive
and solutions focusedWell presented
and articulate Ability
to work well under pressureTrustworthy
and honestOrganised, attention to detailPositive
attitude with a constant desire for self improvement and learning with a positive winning attitudeIntermediate
computer skillsAndroid
Mobile phone is required to support business system apps
Property
experience will be an advantage to the positionPlease
e-mail your CV together with a short
paragraph best describing your four strengths and two weaknesses to
careers@chorusproperty.co.za
. Applications close on Wednesday the 10th April 2024.
We thank you
in advance for your response, however due to high volumes of response only
successful applicants will be contacted.
15d
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A junior receptionist required for a Dental Practice in the southern suburbs, Rosemead/Kenilworth area. Applicant must be friendly, responsible, peoples person. They will be required to meet, great and book patients. Basic administration, medical aid benefit confirmation and account queries, marketing etc. Medical or Dental experience would be advantageous.We need long term commitment, there is not much growth in the position, so only apply if this is for you. Will also be required to assist Dentist and perhaps train for dental assisting..Hours Monday - Friday 8.30 - 17h00, Saturdays are optional, extra.Starting at R 4 500 for the junior position. Probation period, rest will be discussed at the interview.Applicants residing close by would be given preference. Need a long time loyal and committed individual.Email short CV with a recent picture to ismilekc@gmail.com
15d
1
SavedSave
Academic Administrator - Mowbray, Cape TownREF ( JB1281)Mowbray, Cape TownMarket RelatedThe Academic Administrator assists the Academic manager with the daily running of the film department. The Administrator undertakes functions like resolving or channeling general queries and complaints, field academic record requests/queries as well as coordinating administrative flow between film department and academic support. Recording keeping, registers, scheduling are key tasks.Educational Requirements:Grade 12Diploma preferableExperience in an educational environment would be beneficial and will be given preferenceMS Office competencyDuties and Responsibilities:General queries and complaintsForms, filing and queriesAdministration and record keepingMaintain student files, contact details and databasesControl student registersStudent liaison and schedulingMaintain student contact lists and group emailsCoordinating student productions and film shootsAssist with academic functions and procedures
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQzNTIyX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1158311&xid=1266_43522
2y
Reception and admin duties for a young, bubbly and energetic female. Some Computer literacy a must and some knowledge of bookkeeping possible but not necessary. Training will be provided. Must reside in southern suburbs or surrounding Wynberg areas. Contact Sherazaan on 067 803 4183 to make an appointment or WhatsApp your information or cv to 081 740 9752.
24d
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