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Job Vacancy - Project Coordinator and Management Assistant

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Introduction North Star Alliance is a non-profit organisation whose mission is to provide quality healthcare to mobile workers and the communities they interact with in sub-Saharan Africa. Duties and Accountabilities We are seeking a highly motivated and organized individual to join our team as an NGO Project Coordinator and Management Assistant. In this role, you will play a crucial part in supporting our projects, ensuring their successful execution, and assisting in the overall management of our organization. This position requires excellent communication skills, strong attention to detail, and the ability to work effectively both independently and as part of a team. Project Coordination: Assist in the planning, implementation, and monitoring of NGO projects. Coordinate with project stakeholders, including team members, partners, and beneficiaries. Track project progress, timelines, and deliverables. Assist in preparing reports and presentations on project activities and outcomes. Liaise with partner organizations, stakeholders, and communities to ensure project alignment and effectiveness. Conduct outreach and engage to understand the needs and challenges. Administrative Support: Provide administrative assistance to the management team. Maintain project documentation, records, and databases. Assist in scheduling meetings, preparing agendas, and taking minutes. Handle correspondence and communications related to projects and organizational activities. Financial Monitoring: Collect slips for sites and prepare petty cash recons Work closely with the finance team to ensure accurate financial records. Data Collection and Reporting: Collect and summarise data related to project activities and outcomes. Prepare regular reports for internal Project Manager of activities completed on site. Capacity Building: Contribute to the development and implementation of capacity-building initiatives for staff and partners. Organise training sessions, workshops, and knowledge-sharing activities. Education and experience Degree or Diploma in a relevant field (Business Administration, etc.). Proven experience in project coordination, preferably in the NGO sector will be to your advantage Ability to work effectively in a multicultural and multidisciplinary team. Knowledge of , human rights, and gender equality is an asset. Strong organizational and time management skills. Excellent written and verbal communication abilities. Proficiency in MS Office Suite and project management software Passion for social impact and commitment to the organization's mission. Additional information · Authorised to live and work in South Africa · Willingness to travel locally and internationally · The deadline for applications is 17 April 2024 send your CV and motivation letter to charmaine@northstar-alliance.org

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Kempton Park

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Office Manager and BEE Admin - Kempton Park MAIN JOB PURPOSE• Organises and coordinates office administration and procedures, and ensure organisational efficiency, safety, and effectiveness, responsible for inter and intra office communication, protocols, streamlining procedures and office staff supervision.• To provide administrative support to the General Manager while supporting the B-BBEE Advisory service team to ensure B-BBEE compliance is aligned with business objectives.• The primary responsibility of the position is to ensure that the end-to-end processes are followed and to assist the business to track its progress by standardizing documentation and checking that risk is mitigated while managing the Signa Advisor OfficeQUALIFICATIONS & EXPERIENCE• Matric/Grade 12• Minimum requirement of Executive Secretaries Certificate or Certificate in Office Administration or equivalent• HR or BA tertiary qualification or similar will be advantageous• Certificate in Project Management is advantageous• 1-2 years working on B-BBEE experience will be an advantage• Minimum of 5-year work experience of which 3-5 years as a Personal Assistant• At least 2 years’ experience in a supervisory role• Experience at working both independently and in a team-orientated, collaborative environment.DUITES & RESPONSIBILITIESThe duties include the following:Office Administration• Ensure smooth running of the office on a day-today basis• Managing all catering and cleaning equipment requirements• Ensure Health & Safety policies are updated• Make travel arrangements for all personnel• Organise and schedule meetings and appointments• General diary management of the GM• Attend meetings and take minutes in Senior Management meetings and execute on all associated admin• Collaborate with key stakeholders to ensure personnel & contractual matters are handled accordingly• Asset Management for SAS• Coordinate with IT department on all office equipment• Collate and process all dept invoices for payment and reconciling of department credit card expenditure• Track and capture all departmental expenses and submit a report monthly• Collate and prepare consolidated monthly reports for GM Management Meetings• Compiling Forecast vs Actuals tracking report on a weekly basis• Providing weekly Sales Reports by checking & ensuring that invoices are billed correctly• Assisting the GM with coordinating the project programs, and ensuring timelines are met• Communicate and liaise with Business Leaders/clients and stakeholdersAdvisory Team Training• Scheduling of training program & managing the calendar annually in accordance with objectivesProcesses and Standardisation• Support the Advisory team with process improvement, measurement, and administration relevant to their functional areas.BEE Administration & Support• Draft a yearly plan that will be updated monthly, for Advisory team plan according to BEE Certificate expiry dates and Financial Year Ends• Draft Advisory proposals for prospective clie https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ0Nzk1X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1166282&xid=1266_44795

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office assistant in Kempton Park (4 results)

Results for office assistant in Admin jobs in Kempton Park