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1
Our government agency client in East London is urgently looking for an experienced Receptionist to support the Support Services Manager on a 6-month contract.
Switchboard Management and Maintenance
· Answering and appropriately responding to incoming calls
· Directing calls appropriately
· Taking messages and sending these to the appropriate parties
· Notify supplier of switchboard issues and ensure they get resolved.
Front Office Management
· Welcome visitors and prepare refreshments for visitors at the receptions area
· Directing visitors to appropriate staff and venues
· Coordinating visitors by adhering to visitors sign in processes
· Assisting with queries where necessary
Meeting Room Administration
· Planning and scheduling the booking of meeting rooms
· Ensuring that meeting rooms are prepared for meetings
· Allocating and managing meeting room tools and equipment such as data projectors, flip charts and teleconference portals.
· Ensuring that appropriate equipment for meetings is set up and working
· Ensure that refreshments for meeting is set up at all times
General Administration
· Distributing mail and faxes
· Maintaining internal telephone lists
· Ensuring that all telephone related information is available
· Coordinate the repair, maintenance and utilization of office equipment including telephone equipment
· Ensuring stock of stationery and other office supplies is at the correct levels
· Ordering of stationery when required and complying with the procurement process
· Typing of submissions and filing
· Any other administration support required
Ad Hoc
· Any other duties which may be assigned from time to time
Qualifications & Experience
· Grade 12 or similar qualification
· At least 2 years’ experience as a receptionist and managing a front office
· Excellent communication and customer service skills, great relationship management skills, stakeholder management skills
Great at conflict resolution, ethical, high level of integrity, problem solver, professional, great at planning and organizing
Must have a clear ITC (Credit record), clear fraud, clear Crim
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly93d3cuZGl0dG8uam9icy9qb2IvZ3VtdHJlZS8yMDcxMzU5NjQzP3NvdXJjZT1ndW10cmVl&jid=1616390&xid=2071359643
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14h
1
Our client in the Logistics industry is seeking a Receptionist / Admin to join their team, based in East London. Minimum Requirements:- *Good telephone etiquette *Must be computer literate *MS Excel knowledge *Typing and recording of quotations *Filing and detailed record keeping *Ability to converse in Xhosa *Be able to work well under pressure *Checking in of papers *Responsible person dealing with cash money
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzM5MDYzX180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1126830&xid=1266_39063
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2y
LOCATION: EAST LONDON CBDSALARY: R12KJOB REFERENCE: AA852297PSTYPE: PERMANENTWe are looking for an Office Assistant to join an exciting, growing company based in East London. This is a permanent, full-time opportunity. We are ideally looking for candidates with a background in administration or previous office experience as the team are really looking for someone to hit the ground running and make the role their own.Day to day you will find yourself supporting the Project Managers and the Director to ensure everything is running smoothly. We are looking for someone proactive with a good eye to detail as you will be responsible for updating the company’s internal system once you have carried out your daily tasks.The role is fully-site based; hours are Monday to Friday 8am to 5pm with a 1-hour lunch break. The salary for this position is paying between R10000 to 12000 depending on candidate’s experience. The company also offer a number of excellent benefits including full in-house training, supportive and relaxed working environment, on-site parking, social events such as Summer and Christmas parties as well as much more!Duties to include:Ensuring health and safety procedures are implemented across all projects working.Attending health and safety meetings.Taking minutes and updating online planning systems.Ensuring new starters have the correct procedures and inductions in place.Site operative inductions and onboarding.Respond to client inquiries via email and telephone.Arranging staff’s site visits.Organising Project Manager calendars.Managing office email inboxes.Organise materials from budget templates.Sending out Customer Satisfaction Surveys.Logging daily operations updates onto online planners.Organising completion certificates after project end.Attend weekly project meetings.Candidate requirements:A positive attitude to work.Proficiency using office IT applications especially Microsoft Excel and Outlook.Thorough and meticulous person with an eye for detail.Excellent interpersonal skills and communicationAdaptable and flexible in their approach to work.How to apply: Email CV to: vacancies@ambitionrecruitment.co.za
10d
LOCATION: WALMER – QGEBERHASALARY: R9KJOB REFERENCE: AA587712NCAre you a Receptionist looking to transition into the Education sector?We are currently recruiting for School Receptionists to work in a busy School environment. You do not have to have specific School experience, however it would be advantageous. We are looking for candidates who are highly motivated with a friendly yet professional telephone manner.You must be willing to work on a temporary basis and between the hours of 8:00a.m. & 4:30p.m, starting as soon as possible. There will be full time and part time positions available throughout the School year which run for varying lengths of time.There may also be an opportunity to move to a permanent contract within the Schools, although this is not guaranteed.As a School Receptionist your day-to-day responsibilities will include but not limited to:« Welcoming students, guests and parents into the school« Ensuring safeguarding processes are followed« Answering telephone calls and filtering as necessary« Responding to emails« Letters to parents« Typing of letters and memos« Filing, faxing and photocopying« Dealing with parents and pupilsYou must be:« Proactive« Hardworking« Not afraid to take on new tasks« Able to multi-task« Outgoing and have a friendly personalityEmail application to: vacancies@ambitionrecruitment.co.zaKindly include the job reference within your application!
23d
1
Headhunters is seeking a Front Office Coordinator with a passion for people, service delivery, and teamwork.Are you achievement-oriented and hungry to learn?Do you get a thrill out of delivering stellar service in administration excellence and customer service thereby multi-tasking in a fast-paced environment?If so, you’re exactly the right type of person to find success at Headhunters Recruitment.We welcome applications, with strong administration and customer service experience, who pay excellent attention to detail and quality in documentation. We value excellent communication skills and the confidence to liaise with people at all levels.In return, we offer a stimulating and fast-paced working environment. Professional development, and recognition for your achievements are further benefits of a career at Headhunters Recruitment. Requirements:+1-2 yrs in-depth Administration experienceCustomer service experienceStrong Computer literate (MS Office)Excellent typing skillsSwitchboard operating experienceExcellent English writing ability Duties/Responsibilities:Screening of all incoming callsAccurate message takingTyping of CV’sQuality checks of CV’s prior to submission to ConsultantReference and verification checksFilingScheduling of interviews on behalf of ConsultantsManaging the Consultant’s diariesProviding general administrative support where neededPerforming routine clerical duties including the processing of mail, filing, photocopying, faxing, data entry, scheduling of meetings related to recruitment procedures.Providing horizontal administrative support to all Senior Recruiters as and when requiredPerforming any other supporting tasks assigned by the ManagerCandidate managementPreparation for interviews such as: receive and screen resumes, manage diary and meeting room availability, candidate management upon arrival in terms of capturing their information, taking their photograph, ensuring their signature of documentation required, and introduction to respective Consultant.Input applicant’s information into databaseSMS / Email notifications of application statusDaily Birthday SMS’s to candidatesWebsite monitoring to ensure accuracy is ensured against available Orders Personal Attributes:Passion for ServiceAttention to detailPassion for QualityDynamic and tenaciousAble to work under pressureAble to use own initiativeAble to multi-taskProblem-solving skillsDynamicFlexibleExcellent time keepingStrong communication skillsExcellent telephonic etiquette Please consider your application unsuccessful should you not receive a response within 2 weeks of applying
https://protool.gumtree.co.za/external-link-browser.html?url=aHR0cHM6Ly9lbi16YS53aGF0am9icy5jb20vY29vcG9iX19jcGxfX18xMjY2XzQ5MzA3X180OTc/dXRtX3NvdXJjZT1ndW10cmVlJnV0bV9tZWRpdW09ZmVlZCZrZXl3b3JkPQ==&jid=1186485&xid=1266_49307
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2y
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