Personal Assistant

Responsibilities, but not limited to:

• Act as Personal Assistant to the CEO through well-prioritized planning and efficient administrative and secretarial support
• Answering the phone with enthusiasm for the Director
• To deal effectively and wisely with the members of all internal and external stakeholder groups
• Prepare appropriate verbal and written responses as directed by the Director
• Direct queries to the appropriate staff member of department
• Draft emails on behalf of the Director for his/her approval
• Proofread all emails and documents prepared by the Director prior to final productions and circulation
• Follow up any matters requiring a response from the Director timely.
• Recording message details
• Research and/or gather relevant data on specific directed topics to enable the Director to respond to issues and/or write reports
• Coordinate and liaise with external groups as required
• Attend meetings on behalf of the Director
• Handle project planning and management in the absence of the Directo
• Keeping record of all incoming and outgoing calls of the Director
• Faxing and e-mailing enrolments and all documentation pertaining to that
• Assist with any duties as required by Office Manager, e.g. training and logistics

Qualifications and Experience

• Matric
• Relevant diploma
• 3 years in a similar role

Skills

• Strong interpersonal skills
• Active listening and good communication skills
• Ability to multitask
• Strong time-management and organization skills
• Finance and budgeting skills
• Conflict management skills