HR Assistant

The HR Assistant will also assist with payroll preparation (such as compiling inputs), but will not process payroll or access individual salary details.

Key Responsibilities:
Recruitment & Selection Administration:

• Draft and post job adverts on approved platforms.
• Screen CVs according to agreed criteria and prepare shortlists for management.
• Schedule interviews, confirm times with candidates and interviewers, and send interview packs.
• Conduct reference checks and qualification verifications where required.
• Prepare regret letters/emails and maintain a pipeline of suitable candidates for future roles.

Onboarding & Induction:

• Prepare offer packs and employment contracts using approved templates.
• Collect and check all new starter documentation (ID, banking details, tax forms, next-of-kin, qualifications, etc.).
• Capture new employees on HR systems and maintain digital and physical personnel files.
• Coordinate first-day logistics (IT access, workstations, name tags, welcome packs, induction schedules).
• Ensure completion of induction checklists and probation review forms in line with company timelines.

HR Administration & Employee Records:

• Maintain up-to-date, accurate employee records (personal details, job titles, contracts, performance reviews, warnings, training, etc.).
• Ensure all HR documents are properly filed (electronic and hard copy) and easily retrievable.
• Draft HR letters using templates (confirmation of employment, change in details, warnings as instructed, etc.).
• Support the preparation of HR reports (headcount, movements, leave usage, etc.).

Leave & Time-and-Attendance:

• Capture and update leave on the HR/leave system.
• Track and reconcile leave balances and flag anomalies or excessive leave usage.
• Assist with time-and-attendance reporting, liaising with line managers to correct missing punches/queries.
• Provide consolidated monthly leave and attendance summaries for payroll input.

Employee Relations & HR Support:

• Be a first point of contact for routine HR queries (leave, policies, basic benefits questions) and escalate where necessary.
• Assist with preparation of documentation for disciplinary hearings, incapacity processes and counselling sessions (notices, minutes templates, packs, etc.).
• Take and type up minutes of HR meetings, hearings and consultations when required.
• Help communicate HR notices, policies and announcements in a clear and professional way.

Training & Development Administration:

• Maintain training records and training matrix for all employees.
• Assist with booking training venues, invites, attendance registers and feedback forms.
• Capture training completed and certificates received onto the HR system
  
  https://www.jobplacements.com/Jobs/H/HR-Assistant-1242522-Job-Search-11-26-2025-04-31-37-AM.asp?sid=gumtree