Office and Finance Administrator

An established company in the pharmaceutical sector is seeking a highly organized Office and Finance Administrator to join their dynamic team. The ideal candidate will be responsible for a range of administrative, clerical, and basic finance duties, ensuring the smooth day-to-day operations of the office and compliance with internal and regulatory standards (GxP).

Key Responsibilities:

• Manage all general reception, hosting, and administrative functions.
• Welcome and direct visitors appropriately.
• Monitor and maintain office inventory levels, obtain quotations, and reorder items in collaboration with management.
• Revise and archive financial templates, ensuring proper document control.
• Maintain the IPS archive and oversee shredding of outdated financial records.
• Track and report sample lead times, ensuring accurate documentation.
• Prepare client quotations after financial approval.
• Receive test result reports and manage invoicing processes.
• Process client invoices and statements accurately.
• Liaise with clients to resolve any billing-related queries promptly.

Minimum Requirements:

• Relevant Tertiary Qualification essential.
• Excellent computer literacy, particularly in MS Office.
• Knowledge and experience in finance/accounting software essential.
• Minimum 5 years office administration experience within a laboratory environment - non negotiable
• Minimum 5 years bookkeeping experience within a laboratory environment - non gegotiable
• Minimum 3 years procurement experience within a laboratory environment - non negotiable

Skills and Attributes:

• Strong verbal and written communication skills.
• Deadline-driven and detail-oriented.
• High level of accuracy and analytical thinking.
• Ability to work well under pressure and within a team environment.
• Proactive and quality-focused approach.

How to Apply:

To apply, please email your updated CV in Word format along with copies of your qualification/s, ID, reference letters or contactable referees, and a profile picture of yourself to:
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