Debtors clerk

JOB PURPOSE:
Maintain the debtor master data, collections of assigned accounts, following up and escalation of claims/queries, cash flow management.
KEY RESPONSIBILITIES:
? The filing cabinet is in order. Credit application files have all the necessary documents as per the checklist. (All spaces on the credit application are filled. The new POPIA credit act application is in the file. Management approvals are signed. Rep reports are received. FICA documents are in order. Adhering to company policy and procedures.
? New credit application form received. Forms are in order. SSC form needs to be filled in. The smart tool needs to be completed. All follow-ups are to be communicated to make sure the credit application is in order. SAP Master data is updated accordingly.
? CGIC Credit limits have been applied on the CGIC Portal for new and existing customers. Management approval forms are completed and the limit is updated on SAP. SAP Master data is updated accordingly.
? Manage CBD Accounts - Ensure payments are received upfront and are reflected in the bank account so that the order to the same value (But not exceeding the payment value) may be released.
? Manage Sundry Accounts - Ensure there is sufficient credit available for Sundry Invoices to be released also that payment is received timeously and or monthly contras are performed.
? Transport Account – Ensure transport accounts are followed up weekly with Logistics and AP departments, to find out if there are any offsets that need to be done. All offsets must be done prior to month-end closure.
? Daily Credit availability report – Ensure that the daily limit is sent out to the respective parties.
? Daily Payment Receipts - Ensure the respective party receives the receipts daily.
? Any other ADHOC duties as determined by management from time to time.