Senior Bids Administrator

Purpose of the Job:

The Senior Bids Administrator will report to the BIDS Manager. The primary responsibility of the Senior Bids Administrator is to ensure that daily responsibilities of the BIDS Department are maintained at the highest level and ensure adherence to prescribed BIDS/Tender policies and procedures.

KEY RESPONSIBILITIES:

Assist the BIDS Manager to ensure operational effectiveness within the BIDS Department
Lead sessions with bid / proposal team members and key stakeholders
Coordinate and review proposal input from a variety of stakeholders
Ensure proposal documents follow standard formatting and quality standards
Supervision of Bid Clerks / Administrator
Manage specific Adhoc projects as allocated
Ensure adherence to prescribed Bids/Tender policies and procedures
Ensure highest quality level of Tender is consistently achieved
Compilation of Bids/Tender document from beginning to end
Attend Bids/Tender briefing when required to do so
Pro-actively identify and action needs analysis for the Tender team

MINIMUM REQUIREMENTS:

Matric Certified
Strong PC Skills (Microsoft Office Suite with MS Word / Excel being a priority)
Drivers license would be an advantage
Minimum of 3 years experience in Bid / Proposal Management
Minimum 3 years experience working with Tenders /Bids in the Security and Property Care industry would be an added advantage
Aptitude for numbers and working with costings (Account background would be an advantage)

Management Experience is mandatory



COMPETENCIES:

Excellent People Skills
Superior Presentation Skills
Excellent Computer Skills
Excellent verbal and written communication Skills
Ability to handle pressure and work to strict deadlines
Ability to apply initiative and judgement
Problem solving and decision making
Methodical and attention to detail is critical
High tolerance for stress
Teamwork and cooperation
Drive and productivity
Accuracy
Strong commitment to service and quality standards as well as Client Satisfaction
High commercial acumen and a record of confidence dealing with middle managers through decision makers