OFFICE ADMINISTRATOR - BALLITO

Duties
Serve as the technical departments first point of contact in dealing with correspondence and phone calls. Relaying messages to staff who are onsite.
Manage diaries, organise meetings, appointments.
Responding and directing emails timeously to the correct department for resolve.
Administration and management of the automated workflow core management system on projects and all relevant tickets/tasks assigned to the department.
Reminding the departments seniors and Technical Manager of important tasks and deadlines for completion.
Typing, compiling , formatting documents, correspondence and presentations.
Implementing and maintaining procedures/ administrative systems.
Liaising with Home Owners, suppliers and staff.
Assist with the management of archive documents, scanning of plans and drawing.
Preparing meeting rooms for scheduled events and arranging refreshments .
Any adhoc work in relation to the job


Minimum Requirements:
Matric, with a certificate in secretarial work, office administration, or related
5 years of experience as a personal assistant and/or office administrator
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
Advanced typing, note-taking, recordkeeping, and organizational skills.
Ability to manage internal and external correspondence.
Proficiency in appointment scheduling software such as MS Outlook, as well as call forwarding.
Excellent written and verbal communication skills.