Human Resources Intern (Queensburgh) - FTC

1 year ago5431 views
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General Details
Location:
Advertised By:Agency
Job Type:Contract
Description
Job Summary
Assist with office administration. Keep all personnel / HR administration and files up to date, support and advise management or staff members about HR related requests.
Responsibilities

Ensure that a record of all inductions on new personnel is carried out by the relevant departments, in order to ensure that they are effective in their appointed positions
Liaise with the SHEQ representative and monitor injuries on duty
Assist HR Administrator in the processing of all WCA claims, ensure that the cycle is completed, and the company has submitted all documentation in order for claims to be finalized (SHEQ representative)
Ensure that the personnel filing system and all other HR records are maintained and updated as per the company standard
Ensure that all documentation for new employees is completed correctly, and handed to HR Administrator and HR Manager for processing on Pastel by the specified deadline date and filed accordingly
Process and manage the leave applications and records of all personnel and ensure that the information is sent to payroll at the appointed time each month
Provide administrative support to the HR Manager and National HR Manager
Assist and resolve payroll queries in conjunction with line managers and HR Administrator
Attend to confirmation of employment enquiries in line with the Protection of Personal Information Act
Absconding procedure: ensure that the spreadsheet is kept updated and that correct procedures are followed to contact staff
Foreign nationals: update and manage the permit record spreadsheet and ensure that the correct procedures are followed with regards to the renewal of permits as well as failure to renew permits (report to the HR Manager monthly and communicate to all Contract Managers 2 months prior the expiration of a permit)
Any other admin duties that may be required for the efficient running of the HR department
Provide advice and support to all staff, management and Supervisors on HR related queries and issues
Ensure that staff and line management are aware of the company values and that these values are incorporated into the day-to-day operations of the company
Ensure that the company values are upheld and report any discrepancy where the values are not adhered to
Schedule disciplinary hearings
Manage all documentation with regards to the filing and record keeping of notifications and outcomes of disciplinary hearings
Scheduling of all meetings relating to the HR function
Ensuring that the meeting agendas are sent out to the relevant people in time and that agenda points are compiled as part of the meeting agenda
Taking of minutes during all meetings and ensure that minutes are circulated within the attendees
Contact the relevant parties to ensure that everyone has knowledge of meetings arranged
Assist with all the meetings, boardroom bookings and making sure the equipment is rea

Id Subtitle 1095946945
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