A Secretary

Responsibilities

 
Manage CEO’s email, appointments and diary
Plan and optimize time and resource allocation through effective diary management.
Ensure travel arrangements are planned, executed and booked timeously within company policy by utilizing travel vendors.
Assist with on boarding of new staff members by arranging the necessary workstation as required.
Take minutes and distribute timeously by recording and transcribing the minutes.
Prepare presentations for National Sales Managers and Regional Sales Managers to present to their customers.
Creating PO's for rep expenses, organize sales meetings, book meeting rooms arranging lunch and refreshments for meetings on request.
Working with conference coordinators and preparing for all conferences.
Order fuel cards, rep business cards and rep name tags.
Preparing monthly fuel reports, compile reports and presentations by drawing information from various specified sources.
Create all PO's for all sales teams
Processing PO's for all commission invoices.
Receive, check validity and submit invoices and expense claims for authorization and submission to finance.
Assist with Vendor on-boarding by obtaining the relevant documentation and submitting to vendor management and tracking progress.
Requirements
Secretarial Diploma
Grade 12
Own car
5 years PA to CEO experience
5 years’ experience with Board Meetings, Board Pack, taking minutes
Only SA Citizens will be considered
Must stay in the area