Conveyancing Secretary Krugersdorp

Duties and responsibilities The position will entail attending to transfer instructions from receipt of instructions up until registration at the relevant deed’s office. Duties include, but are not limited to the following: Receiving instructions to attend to transfers, acknowledging receipt of the instructions, interpreting the instructions and preparing initial letter to clients; Preparing various conveyancing documents accurately and independently; Liaising with clients, city councils, SARS, managing agents, banks and linked attorney firms; Preparing documents for lodgement and ensuring all conditions are met and processes followed in order for transactions to be registered successfully at the relevant deeds registry; Attending to all financial aspects of transactions, including pro-forma and final reconciliation statements of account, collecting costs from clients and attending to general accounting queries; Keeping and maintaining of a proper diary system of all current matters; Weekly reporting to all parties on the status of pending matters. Skills and knowledge In depth understanding of transfers and related aspects of conveyancing in general; Ability to interpret instructions and having a full understanding of conditions to be complied with; Understanding and interpreting deeds office records; Good command of the English language; Excellent communication skills and ability to liaise with clients in a professional and effective manner; Excellent writing skills required for preparation of correspondence to clients, banks and linked attorneys; Ability to work independently and to effectively manage high volumes of work; Team player with good interpersonal skills, showing an eagerness to assist others within the department; Typing speed of 45+ words per minute; Meticulousness and attention to detail, managing a neat and organised work-station; Fully conversant in Microsoft Office, Microsoft Excel, LexisConvey, SARS e-filing and L@W/E4. Qualification/s Matric or equivalent qualification. Secretarial Diploma with excellent typing skills. Minimum of 2 – 3 years’ experience in conveyancing environment, specifically transfers. Qualification/s Matric or equivalent qualification. Secretarial Diploma with excellent typing skills. Minimum of 2 – 3 years’ experience in conveyancing environment, specifically transfers.